Your organization has deployed SharePoint as the ultimate collaboration platform that will solve all your problems in a blink of an eye. However you, as the content owner, are still struggling with end users and all the SharePoint features. In this session we are going to discuss tools you have at hand and simple and effective scenarios you can implement on your portal. These will help end-users to perform day-to-day operations with ease and to boost the overall SharePoint adoption.

1. Best scenarios to boost your SharePoint implementation Toni Frankola Acceleratio Ltd. Croatia

2. Sponsors

3. Session Objectives and Takeaways Learn (at least) one new thing you can use to improve you SharePoint site tomorrow Target audiance: Power (end) user

4. Contents

5. Quick poll My company is: Microsoft Partner company Small-Medium business (up to 500 employees) Enterprise (more than 500 employees)

6. Quick poll (2) SharePoint – implementation status: Not installed Implemented, but still »work in progress« Completed

7. Quick poll (3) We are using: SharePoint Services 3.0 SharePoint 2007 Standard SharePoint 2007 Enterprise SharePoint 2010 

8. Contents

9. The dark project reality

10. What about my SharePoint project?

11. The problem 10% - SharePoint technology 90% - SharePoint Content and People

12. SharePoint planning / requirements Find out what are the requirements Requirements gathering before installation

13. SharePoint - Lego® approach 2... 3... 1...

14. Contents

15. SharePoint as you see it

16. SharePoint as End user sees it

17. Recommended reading

18. MAX 28 words No copyright, no Google

19. EndUserSharePoint.com http://endusersharepoint.com http://endusersharepoint.com/STP - Q&A

20. UX – Navigation

21. UX – Navigation (2) Author: Paul Grenier

22. Interface improvements (3) Author: Paul Grenier

23. Simple clean interface Author: James Milne

24. Can 2010 help?

25. What can I do with 2010? Default List ribbon sample Make it more „fluent” Custom Ribbon

26. Contents

27. Eat your own dog food SharePoint team should publish a blog How-to guides Information about new features Anything SharePoint related Document SharePoint installations wiki

28. Eat your own dog food (2)

29. Trick – Information push End users prefer to be notified via email Push info via »Alert me« Subscribe their AD group They will not be able unsubscribe

30. Contents

31. Eat your own dog food SharePoint Issue tracking on SharePoint Start on top of Microsoft Templates Expand as needed Email integration Workflows Custom reporting Source: http://endusersharepoint.com

32. Issue status

33. Contents

34. SharePoint as self-service HR portal WIN-WIN situation HR Ideas (some available as Microsoft Templates) Annual leaves Expense Employee training Employee activities Employee benefits Hiring and firing Lending libraries

35. HR application »ingredients« OOTB WSS A workflow tool Security, approvals, calculations... My recommendation: Use Nintex Workflow 2007 Managers love„lazy approval” Keep it simple Try to use simple web forms instead of InfoPath Make rich UIs with JQuery

36. Workflow benefits Cut approval times shortened From days to within 1 business hour Reports show you bottlenecks

37. Nintex workflow view

38. HR Portal - example

39. HR Portal (2)

40. Contents

41. Project Management Scenario Resource: SharePoint for Project Management book Implement SharePoint for your PMO PMs love to control stuff 

42. At PMO Level

43. How might your site look like?

44. Web Parts Project Info Tasks by Workflow

45. Calendar aggregation Milestones Web Parts (2) Navigation

46. At PMO Level

47. Aggregating information from subsites Aggregating data (2007) CQWP (SharePoint only) Lightning Tools Bamboo solutions Aggregating data (2010) Availabile in Foundation 2010

48. Contents

49. Internal Phonebook Scenario Benefits: OOTB functionality Simple to use Access 2007 for printing Connect to Outlook Sync to your Mobile device Bamboo > snyc with User Profiles

50. Internal Phonebook Scenario (2) Printing with Access 2007 (OOTB) Search Contacts as you type (check my blog)

51. Contents

52. Check list Use analytics to improve your content Improve your content to match Improved in SP 2010 Check crawl logs for errors Does your search return results Dummy testing Search Usage Reports

53. Contents

54. Governance check list Governance Plan (minimum): Information architecture (site structure) Taxonomy (consistent naming conventions) Branding (correct use of company imagery) Provisioning (consistent site usage and user policies) Search (users can find what they need) Testing (consistent use of sites and content) Training (all users are trained) Lear more: Governance Resource Center for SharePoint Server 2007

56. THANk YOU Toni Frankola http://www.sharepointusecases.com http://twitter.com/tonifrankola

57. Sponsors