F education operations protocol 20140331

National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014
CLUSTER F: Education Cluster Operations Protocol
Copy Number:
Issuing Agency: National Disaster Risk Reduction and Management Council
Place of Issue: Camp General Emilio Aguinaldo, Quezon City
Date of Issue:
Integrated Plan: National Disaster Response Plan
1. RATIONALE
During disaster, one sector that is also affected by tropical cyclones and flooding
is the education sector. Suspension of classes is announced to prevent exposure
of learners to the impacts of flooding and typhoons. Education cluster is also
concerned with the safety of students and personnel during hydro-meteorological
hazards when there is no warning and students are in school. The Education
Cluster is one of the Clusters who respond to the need of affected population
during hydro-met disasters.
2. OBJECTIVE
The Education Cluster aims to ensure safety of learners and Department of
Education (DepEd) personnel. It also aims to provide continued access to quality
of education to all affected learners. The cluster will:
a) Conduct impact and needs assessment on affected teaching
and non-teaching personnel, learners and educational
properties;
b) Provide the required temporary learning spaces, teaching-
learning materials; and
c) Provide Psycho-social support and Services to both learners
and DepEd personnel in coordination with concerned agencies.
d) Provide relevant assistance to affected teaching and non-
teaching personnel
3. CONCEPT OF OPERATIONS
Activation of the Education cluster is triggered by DepEd’s initial appraisal of the
disaster’s imminent threat to life & safety, scope & massive impact, and
interruption of education services. DepEd issues relevant alerts and advisories to
its field offices and cluster members. Upon activation of the EC, all members will
inform their respective field personnel assigned in the region to conduct and
support initial/rapid assessment of the affected school and learners. The initial or
joint assessments will be conducted in a coordinated effort among
agencies/organizations to avoid duplication of data and to optimize the available
manpower on the ground.
Cluster F-1

MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT)
The results of the initial assessment will be submitted to the DepEd Disaster Risk
Reduction and Management Office (DRRMO) as cluster lead and disseminated
to the LDRRMC and cluster members.
The DepEd also activates its Emergency Operations Center at the appropriate
level. Their respective district coordinators/division superintendents/regional
directorss handle all needs for emergency education services. Information from
the different schools under their respective areas are collated by the focal
persons of DepEd and submitted to the Disaster Risk Reduction Office at the
Central Office. The Emergency Operations Center will maintain coordination with
and among agencies especially the LDRRMC.
All requests from the field will be augmented by the next higher level office of the
DepEd. For those that are beyond the capacity of the regional offices of DepEd,
the Education Cluster will recommend the request for international assistance.
The Cluster will conduct post disaster assessment to identify good practices and
areas for improvement as it sees fit.
Cluster F-2

ClusterF-3
NationalDisasterResponsePlanforHydro-MeteorologicalDisaster(DRAFT)MAR2014Warning
Agencies
PAGASA
Response
Clusters
Educatio
n
Cluster
Focal
Person
Educatio
n
Cluster
Focal
Person
Education
Focal
Persons at
field
ACTION:
Each Focal person of each
DepEd level (Regional,
Districts, Divisions) will submit
updates and requests for
augmentation of resources
needed at the affected
areas/LGUs to the appropriate
DRRMC where the next higher
focal person of DepEd is a
member
Coordinates with all DepEd Focal Persons
on field (Region, Province, City/Municipal).
ACTION:
All instructions and
updates on request
made on ground will
be coursed through
ACTION:
Coordinates all
requests made by
the Education
cluster at the
OpCen
City/Municipality
(LDRRMC)
ACTION:
All requests coming
from the LGUs will
be coordinated to
the appropriate
higher level for
augmentation
ANNEX 1: Operations Flow for Education Cluster
.
Incident
Command Posts
Province (PDRRMC)
Region (RDRRMC)
NDRRMC
OPCEN

The following are the key players and actors in the implementation of this
concept.
A. Lead Cluster Agency
a) Department of Education (DepEd) through the Disaster Risk
Reduction and Management Office (DRRMO) will head and lead the coordinating
functions of the Cluster. Specifically, the DepEd will do the following for each
Disaster Phase
i. Pre-Disaster Phase (Before Alert)
1. Must issue initial alerts/warnings as projected by relevant
agencies (DOST, PAGASA, NDRRMC)
2. Prepare baseline reports of projected affected areas (eg.
Inventory of enrolment, classrooms, personnel, etc.)
ii. Pre-disaster phase (After alert)
1. Reinforce alert issued to DepEd field offices and education
cluster member as may be appropriate upon advise made by
NDRRMC. Advise on evacuation must also be issued as need
arises.
2. Assess the possible impact of impending threat to the following:
safety of learners and DepEd personnel, possible destruction to
properties, major disruption in educational services.
3. Shall implement the following as may be appropriate:
a. Automatic suspension of classes – EO 66 (s.2012)
b. Declaration of suspension of classes by the LGUs,
NDRRMC – EO 66 (s.2012)
c. Ensure safety of learners and DepEd personnel should
release of students no longer be safe
d. Alert DRRMC members and prepare possible activation
of Emergency Operation Centers (EOCs) at all levels and
concerned levels
4. Implement school safety protocols, such as ensuring protection
of DepEd property
5. Initiate inter-cluster coordination
iii. During Disaster Phase
1. Ensure safety and welfare of learners and DepEd personnel
(Regional Director, Schools Division Superintendent, Teachers,
etc.)
2. Report of actual path taken by the disaster with respect to
schools
3. Ensure status of Division and Regional Offices
4. Collect and gather data on impact on education and generate
reports (SitRep, Advisories) if applicable
Cluster F-4

5. Submit reports to DepEd Management, DRRMC, inter-cluster,
OpCen, educational cluster and Field Offices affected.
6. Activation of DepEd Emergency Operation Center activation
at concerned levels
7. Activation of Education Cluster when appropriate.
iv. Post Disaster Phase
1. Conduct continuous post disaster needs assessment
2. Mobilize and support appropriate educational interventions
such as but may not be limited to the following:
a. Psycho-social support and services
b. Temporary learning spaces
c. Teaching and learning materials
d. Conduct of life skill education
e. School clean-up
f. Student and personnel tracking
g. Emergency feeding programs
h. Rehabilitation of school facilities
i. Conduct of alternative delivery modes
j. Life-saving supplies for education (health,
nutrition, protection)
3. Shall convene Education Cluster meeting and response for
appropriate action;
4. Shall mobilize and facilitate personnel assistance
5. Monitoring and assessment for possible escalation of
situation that may aggravate impact on learners, personnel,
and DepEd properties.
6. Conduct PDANA with Other Clusters (Inter-Agency)
B. Cluster Member Agency
a) Save the Children
i. Pre-Disaster Phase
1. Co-Cluster Coordination Leadership
2. Technical support for cluster coordination
ii. During Disaster Phase
1. Rapid Assessment
a. Share results of independent assessment at the cluster
level
2. Provision of Temporary learning spaces
3. Provision of teaching and learning kits
4. Provision of back-to-school kits
5. Provision of clean-up kits
6. Cash for work
7. WASH-in-schools in emergencies (in coordination with WASH
cluster)
Cluster F-5

8. Facilitation/coordination between LGUs (LDRRMCs) and
education sector
9. Ensure access and safety of learners and teachers
iii. Post Disaster Phase
1. School repair and refurbishment
2. Cash for Work
3. Mitigation projects; DRR build-back better
4. WASH facilities improvement
5. Provision of early warning equipment
6. Provision of rapid Psychosocial Support Services to personnel
b) Telecommunication Companies (TelCos)
1. Communications support (e.g. provision of phones, load, internet
connection, info-board service: SMS blast)
1. Feeding/Soup Kitchen
2. Relief goods distribution
connection, info-board service: SMS blast)
1. School repairs
2. Donation of text books
3. School supplies donation
4. Relief goods distribution in coordination with FNI cluster
5. Employees engagement activities
connection, infoboard service: SMS blast)
7. Applications (e.g. student tracking app, mapping app, etc – can
develop in partnership with cluster’s requirements)
8. Temporary learning spaces using Smart and/or Sun billboard
tarpaulin/tent
9. Feeding for students in partnership with Tulong Kapatid (MVP
Group of Companies)
10. Provision of learners’ kits
11. Repair/reconstruction of classrooms in partnership with Tulong
Kapatid
12. Alternative Delivery Mode, i.e. thru Dynamic Learning Program
c) Philippine Red Cross (PRC)
1. Monitoring of areas expected to be affected (via Chapters)
2. Dissemination of early warning alerts
3. Prepositioning/procurement of stocks
Cluster F-6

1. Support RDANA
2. Continuous assessment
3. Feeding programs
4. Provision of learners’ materials
5. Provision of tents
6. Conduct psycho-social support program (PSP) to learners and
school personnel
7. Provision of drinking water in coordination with WASH cluster
1. Continuous assessment
2. Continuing the PSP
3. Continuing feeding program
4. Continuing the provision of drinking water
5. Clean-up campaigns
6. Repair and rehabilitation of school facilities
7. Construction of schools
d) United Nations Children’s Fund (UNICEF)
1. Monitor alerts and coordinate with other agencies.
1. Tech support to Educ Cluster through DepED as co-lead
a.
b. Emergency response planning
c. Strengthening/organization of subnational education
clusters
2. Support to conduct of psychosocial support services for
affected children and education service providers in
partnership with DepED, DSWD, NGOs or INGOs.
3. Provision of sports and recreation materials/supplies for
PSS activities
4. Provision of temporary learning spaces
5. Provision of teaching and learning materials, i.e. library
book sets, ECCD kits
1. Technical support to Education Cluster through DepEd as co-
lead
a. Participation in cluster PDNA
b. Planning and implementation of post-disaster
interventions
2. Participation and representation of education in continuing
humanitarian interventions through OCHA-led activities
3. Where and when applicable, support for all continuing EiE
interventions.
Cluster F-7

e) Department of Social Welfare and Development (DSWD)
i. During Disaster Phase
1. Conduct of Impact assessment of ECCD and ADM.
2. Conduct of Supplementary Feeding Programs Psycho-social
Services as well as protection to vulnerable groups.
3. Shall exchange information about damage of education
facilities/equipment and statuses of schools playing as
evacuation centers for IDPs; and
4. In this connection, DSWD shall make available schools open
grounds for IDPs in association with DepEd.
ii. Post Disaster Phase
1. Monitor the Conduct of ECCD Activities inside Evacuation
Centers
2. Provision of Psychosocial Support to Affected Learners
3. Shall conduct Trauma and Stress Management for personnel
together with DepEd and DOH.
f) Office of Civil Defense (OCD)
1. Provide Logistical assistance to transport Education Supplies
and Services
1. Shall coordinate joint assessment including education issues
with other Clusters (Inter-Agency).
- (RDNA: first 48 and 72 hours after disaster event)
- (PDNA: onsite evacuation and onwards)
g) Department of Health (DOH)
1. Shall support and make available to treat trauma detection to
school children and staff.
1. Shall provide life saving supplies for education (health, nutrition,
protection) in collaboration with DepEd.
2. Shall conduct psycho-social activities to students together with
DepEd.
3. Shall conduct Trauma and Stress Management together with
DepEd and DSWD.
4. Shall conduct Preventive Health Education to school children
affected by disaster when needed
Cluster F-8

h) Technical Education and Skills Development Authority
(TESDA)
1. Shall support and make available to treat trauma detection to
school children and staff.
1. Preparation/supervision of assessment on the extent of
damages/disruptions.
2. Validation by the Education Cluster.
i) Department of Public Works and Highways (DPWH)
i. Post Disaster
1. Shall undertake Rehabilitation of School Facilities
2. Shall provide technical assistance in damage assessment of
school facilities.
j) Plan International
1. Participation in cluster/sector coordination mechanism –
management, 4Ws, etc.
2. Resource mobilization
3. Psycho-social support services
4. Reproduction/dissemination of self-learning kits for emergency
education curricula/alternative delivery mode (ADM)
5. Mobilization and training of teachers
6. Monitoring and evaluation
7. Referral
8. Rapid/multi-sectoral needs assessments
9. Response and early recovery planning.
10. Provision of educational supplies and logistics – ECCD,
elementary, HS, teachers, cleaning materials for school clean-
up
11. Provision/setting up of temporary learning spaces
ii. Post Disaster
1. Monitoring and evaluation of interventions
2. Conceptualization/development of concept notes/project
proposals for follow through activities
3. Lessons learned workshops and dissemination of results.
4. Repairs and construction of classrooms/school building and
WASH facilities.
5. Psycho-social support services.
k) World Vision
Cluster F-9

1. CFDRR Training (for the community/stakeholders;
a. Disaster preparedness training
b. DRRM plan
2. Baselining
3. Monitoring of status of assisted communities;
a. Sponsored/non-sponsored children and families with pre-
emptive disaster impacts
4. Advocacy or identifying temporary learning spaces;
5. Training of teachers and volunteers on SHLE and disaster
preparedness; and
6. Humanitarian Emergency Response Team (HEART)
organization and training
1. Support Rapid assessment.
2. Weather updates monitoring
3. Psycho-social response to parents and caregivers, educators,
community partners, children and youth
4. Feeding program (including children and parents)
5. Provision of/construction of temporary shelters/child-friendly
spaces (depending on the needs assessment
6. Provision of maternal and child care across life stages (pre-
school, primary/basic education, high school)
7. Provision of emergency school supplies and learning materials
(dependent on the result of needs assessment)
8. Regular situational reports (from secondary data and results of
survey/assessment team)
iii. Post Disaster
1. Support PDNA (Comprehensive needs assessment).
2. Psycho-social response to parents and caregivers, educators,
community partners, children and youth
3. Post-disaster community assessment
4. Provision of early recovery basic services (dependent on the
category of response, i.e. Cat I, II, III):
a. Long-term disruption: food and livelihood assistance to
enable parents to continue sending children to school
b. Infrastructure support (repair/refurbishment of
schools/learning centers and other facilities) – depends on the
level of impact of disaster to WV-assisted areas
c. Participation to WHO/UN-led “Food/Cash for Work Program”
in preparation for Rehabilitation Program
5. Support PDNA (Comprehensive needs assessment).
l) ACCORD Care
1. Monitoring and Situational reports
Cluster F-10

1. Monitoring and Situational reports
iii. Post Disaster
1. Monitoring and evaluation
2. School repairs
3. Classroom building
4. School clean-up
m) Mines and Geosciences Bureau (MGB)
i. Pre-Disaster
1. Issuance of threat advisories/statuses for floods and landslides
susceptibilities of evacuation centers/temporary shelters.
2. Information collection and sharing.
ii. Post Disaster
1. Post-hazard mapping and assessment - for temporary shelters,
evacuation centers and/or relocation sites.
2. Information sharing and collection.
n) Philippine National Police (PNP)
i. Post Disaster
1. Provide manpower and labor force to speed up clearing process
of schools, if necessary
2. Provide necessary security to affected schools or local EOC
4. CONCEPT OF SUSTAINMENT
a) The DepEd DRRMO as Cluster Lead will coordinate all the
requests and updating of status reporting for emergency education services at
the affected area.
b) All members of the cluster will make available all necessary and
operational resources that will be used in providing emergency education
services at the affected area.
c) Concerned government agencies and their subordinate offices
shall utilize their respective internal personnel. Additional personnel requirements
shall be coordinated through the NDRRMC in collaboration with all Council
members.
5. COMMAND AND CONTROL
A. Command Relationship – all DRRM actors and key players will
refer and based their actions as prescribed in IRR of R.A. 1021, Rule 3, Section
2. Composition
B. Command Center – National Disaster Risk Reduction and
Management Operations Center (NDRRMOC), Camp General Emilio Aguinaldo,
Quezon City.
Cluster F-11

a) Succession of Command:
(1) Chairperson, NDRRMC (S, DND)
(2) Vice-Chairperson for Disaster Response (S, DSWD)
(3) Education Cluster Lead (DepEd DRRMO)
(4) Education Cluster Members
b) Interagency Communication System Support
For the entire duration of the operations, the existing means of
communications shall be utilized whatever is applicable. However, the
Emergency Telecommunication Cluster will be activated once communication is
cut-off from the affected areas.
FOR GUIDANCE AND STRICT COMPLIANCE
SEC VOLTAIRE GAZMIN
Chairperson, NDRRMC
Department of National Defense
Cluster F-12

F education operations protocol 20140331

Recommandé

Recommandé

Contenu connexe

Tendances

Tendances (20)

Similaire à F education operations protocol 20140331

Similaire à F education operations protocol 20140331 (20)

Plus de Tudlo

Plus de Tudlo (12)

Dernier

Dernier (20)

F education operations protocol 20140331