Presented by Assistant Directors Terrie Minner and Lori Manson from the University of Oregon's Office of Academic Advising. Presented at the NACADA regional conference in Seattle, Jan. 25-27, 2010.

2. Lori Manson and Terrie Minner
Office of Academic Advising
University of Oregon

3. Lori Manson and Terrie Minner
Office of Academic Advising
University of Oregon

4.  Undergraduate enrollment at UO: 22,386
 Current Freshmen: 3690
 Undeclared students: 2790
 Academic advising visits per year: 10,000
 Number of students advised at orientations:
4600

5.  Advising notes by hand

6.  Advising notes by hand
 45,000 file folders in the file room

7.  Advising notes by hand
 45,000 file folders in the file room
 At about $0.28 per file, including paper costs and
time spent in creation, that’s over $12,000!
 Each year, it is estimated that at least $1,250 was
spent merely making orientation folders for new
students.

8.  Researched software
 AdvisorTrac

9.  Researched software
 AdvisorTrac

10.  Researched software
 AdvisorTrac

11.  Reliable source for notes (easy to read; no
lost files!)
 Increased security and confidentiality
 Data collection and tracking capability
 Mobile advising
 Maximized office space

12. The file room before…

13. A long process begins…

17.  No registration for mid-year orientations
(coordinated by our office)
 Orientation advising
folders created by
Admissions

18.  Developed online registration (DuckWeb)
 Use DuckWeb to review up-to-date student
records
 Developed a single form for orientation
advising

19.  Developed online registration
(DuckWeb)
 Use DuckWeb to review up-to-date
student records

20.  Developed a single form
for orientation advising

21.  More efficient management of orientations
with more accurate numbers
 More up-to-date and accurate information
via DuckWeb
 Time and cost savings for partner offices
(Admissions)
 Build relationships with advising colleagues

22.  Students could not withdraw from all their
courses online
 Students were required to call the Office of
Academic Advising
 Advisors filled out a complete withdrawal
form

23.  Advisors filled out a complete withdrawal
form

24.  Students use DuckWeb to withdraw

25.  Students use DuckWeb to withdraw

26.  Students use DuckWeb to withdraw

27.  In Fall of 2008 students spoke with advisors in
person or via phone to completely withdraw
from the term.
 In Fall of 2009 644 students used the new
online system to withdraw.

28.  More efficient process for students and
advisors (time savings!)
 More consistent information for students
and advisors (data collection)
 Relationship building with partners across
campus
 Cost savings (no forms!)

29. Ads in the Emerald newspaper and
Mortar Board
 Paper publications and brochures
 Newsletter
 Bookmarks
 Handouts in an office
library

30.  Blackboard
 Facebook
 Grade First Aid Blog
 Website
 Desktop computers in student lobby
 Links to majors and minors
 AdvisorTrac
 PowerPoint

31.  Blackboard

32.  Grade First
Aid Blog

33.  Website
 Jumpstart Tutorial

34.  Computers, work areas, and campus resources
in Lobby

35.  PowerPoint show
in Advising Lobby

36.  More effective communication for millennial
students
 Increased attendance at outreach advising
events
 Cost savings
 Maximized space (created a student
workspace and a larger lobby)

37.  Fear of change
 Time (communication and training)
 Errors in scanning or uploading files to online
database.
 Glitches in AdvisorTrac
 Software compatibility across campus

38. Lori Manson – loric@uoregon.edu
Terrie Minner – tminner@uoregon.edu
Thanks for coming!
Slide design assistance provided by Luke Norman