Sap gui

Table of Contents
1 After Installing the SAP GUI
1.1 New Icons for the SAP GUI
1.2 New Menu for the SAP GUI
1.3 User-specific Automatic Update
2 Using SAP GUI to Log on to SAP Systems
2.1 Logging on to a System and Logging Off
2.1.1 Logging On
2.1.2 Logging Off
2.2 Logging on Using SAP Logon Pad
2.3 Logging on Using SAP Shortcut
2.3.1 Creating a SAP Shortcut
Creating a SAP Shortcut from your Desktop
Creating a SAP Shortcut from a Specific Screen in the SAP
System
Creating a SAP Shortcut in SAP Logon
2.3.2 Using SAP Shortcuts
2.4 Logging on using SAP Logon - with Wizard
2.4.1 Starting SAP Logon
2.4.1.1 SAP Logon Main Window
2.4.2 The Systems Tab
2.4.2.1 Adding a New Entry
2.4.2.2 Changing Existing Entries
2.4.2.3 Deleting Existing Entries
2.4.2.4 Logging on Using an Existing Entry
2.4.2.5 Logging on without Adding any Entry
2.4.3 The Shortcuts Tab
2.4.4 Viewing Entries on Each Tab
2.4.5 Configuring the SAP Logon
2.4.6 Showing SAP Logon Version
2.4.7 Closing and Canceling SAP Logon
2.4.8 Accessing the System Tray Menu
2.5 Logging on using SAP Logon - without Wizard
2.5.2 Maintaining Logon Entries in SAP Logon
2.5.2.1 Adding Entries Using Group Selection
2.5.2.2 Adding Entries Using Server Selection
2.5.2.3 Adding User-Defined Entries
2.5.2.4 Editing Entries
2.5.2.5 Modifying the Advanced Options

2.5.2.6 Filtering Systems
2.5.2.7 Deleting an Existing Entry
2.5.3 Maintaining SAP Shortcut Entries in SAP Logon
2.5.4 Viewing Logon Entries
3 Elements of a SAP GUI Window
3.1 Main Window
3.1.1 The Menu Bar
3.1.2 The System Function Bar
3.1.3 The Title Bar
3.1.4 The Application Bar
3.1.5 The Status Bar
3.1.6 The Dynpro Area
3.1.6.1 Fields
3.1.6.2 Radio Buttons and Checkboxes
3.1.6.3 Pushbuttons
3.1.6.4 Tabs
3.1.6.5 Table Controls
3.2 Dialog Boxes
3.3 Displaying the System Status
4 Working with Sessions
4.1 Displaying a List of All Sessions
4.2 Creating a New Session
4.3 Closing Sessions
5 Working with the Clipboard
5.1 Operating on Single Fields
5.2 Operating on Multiple Fields
6 Adjusting the Local Layout
6.1 Options
6.1.1 Options
6.1.2 Cursor Settings
6.1.3 Local Data Settings
6.1.4 I18N Settings
6.1.5 Expert Settings
6.1.6 Trace Settings
6.1.7 Scripting Settings
6.2 New Visual Design
6.2.1 General Settings
6.2.1.1 Active Theme
6.2.1.2 Sound

6.2.1.3 Font Size
6.2.2 Color Settings
6.3 Set Color to System
6.4 Clipboard
6.5 Generate Graphic
6.6 Create Shortcut
6.7 Activate GUI XT
6.8 Script Recording and Playback...
6.9 Script Development Tools...
6.10 Default Size
6.11 Information about the Front End
6.12 Other General Settings under Customizing Local Layout
6.13 Internationalization Settings under Customizing Local Layout
6.13.1 Character set
6.13.2 Font(I18N)...
6.13.3 Options(I18N)...
6.13.3.1 Tab IME
6.13.3.2 Tab Encoding
6.13.3.3 Tab Graphic
6.13.3.4 Tab Others
6.14 Switching the Visual Design
7 Error Analysis
7.1 SAP Logon Pad Trace
7.2 SAP Logon Trace
7.3 SAP Shortcut Trace
7.4 SAP GUI Trace
7.4.1 If You Are Running SAP Logon Pad
7.4.2 If You Are Running SAP Logon
7.4.3 If You Are Going to Run SAP Shortcut
7.5 SAP Front-End Trace
Appendix A: Navigating Using the Keyboard
Appendix A1: Navigating Using the Keyboard: Scrolling to View
Information
Appendix A2: Navigating Using the Keyboard: The Tab Chain
Appendix A3: Navigating Using the Keyboard: Navigating Between
Tab(strip)s
Appendix A4: Navigating Using the Keyboard: Selecting a Line or a
Column in a selectable Table Control
Appendix A5: Navigating Using the Keyboard: Tabbing Automatically
Between Fields
Appendix A6: Navigating Using the Keyboard: Other Hot Keys
Appendix B: Wheel Mouse Support
Appendix C: Standard Icons
Appendix D: Modified SAP GUI Features
Appendix E: Further Information

1 After Installing the SAP GUI
To log on to the SAP System the SAP GUI must be installed.

1.1 New icons for the SAP GUI
After you have installed the SAP GUI one or more of the icons for SAP
Logon Pad or/and SAP Logon will appear on your desktop.

SAP Logon

SAP Logon Pad

A new icon SAP configuration will be added to the Windows control
panel.

1.2 New menu for the SAP GUI
In the Windows menu Start -> Programs a new submenu SAP Front
End will appear.

1.3 User-specific Automatic Update
If SAP GUI 6.40 is installed from an installation server each user will
have the option to enable automatic update from this server. Each time
he or she double-clicks the SAP Logon (or SAP Logon Pad) icon the
automatic update will check the installation server to see if it has been
updated since the last installation. If so,
SAPsetup /update
will be run before SAP Logon will be started.

o Right-click the SAP Logon (or SAP Logon Pad) icon
and choose "Configure Auto Update"
o The following dialog box appears:

o By default the automatic update is
 switched on if the installation of SAP GUI 6.40
was run from an installation server.
 switched off if the installation of SAP GUI 6.40
was run from CD.
o Choose "Apply" to activate your selection.

2 Using SAP GUI to Log on to SAP
Systems
2.1. Logging on to a System and Logging Off

Before you log on for the first time, your system administrator will
give you an initial password. During the logon process, you should
create a new password, known only to you. After that, you use your
own password whenever you log on. (These procedures may differ
somewhat at your company; for more information, contact your system
administrator.)

2.1.1 Logging On
After you have started the SAP System the first screen you see is the
logon screen (in this case, with the title SAP R/3).

When you choose the TAB key after you have entered data in a field,
the cursor moves to the beginning of the next field.

The logon screen is shown above. To log on to the SAP System:

5. Enter the client number in the Client field.
If a default client number appears in the field, you can either
accept it, or change it by typing over it.
6. To move the cursor to the User field, choose the TAB key.
Enter your user ID in the User field.
7. To move the cursor to the Password field, choose the TAB key.
Enter the initial password provided by your system
administrator in the Password field.
As you type the initial password, the asterisks remain in the
field, and only the cursor moves. As a security measure, the

system does not display what you type.
In the SAP System, passwords are not case-sensitive.
8. To display screens, menus, and fields in another language,
move the cursor to the Language field by pressing the TAB
key. Enter the language key for the desired language.
9. Choose Enter.
10. The system automatically displays the new password dialog
box. You must change your initial password.

If you do not see the new password dialog box, check the status
bar for a system message. You may have entered an incorrect
client number, password, user ID or language key. If this is the
case, repeat steps 1 through 5.

11. In the New password field, enter a new password.
As you type the new password, the asterisks remain in the field,
and only the cursor moves. As a security measure, the system
does not display what you type.
To move the cursor to the Repeat password field, choose the
TAB key.
12. In the Repeat password field, enter the new password again,
exactly as you entered it the first time.
13. Choose Confirm (or choose Enter). If you have successfully
changed your password, the Copyright dialog box will appear.
14. In the Copyright dialog box, choose Continue (or choose
Enter).
If there are systemwide messages, the System Messages dialog
box appears. After you have read the messages, choose
Continue (or choose Enter) to close the dialog box.

2.1.2 Logging Off

You can log off from the SAP System from any screen:

o From the menu bar, choose System -> Log off.
o Click the button at the upper right-hand corner of the
screen (if you only have one session running).

The Log off dialog box appears. It informs you that any data you have
not yet saved will be lost if you proceed with logging off.

If you are not certain that you have saved all of your data and you do
not want to log off after all, choose No. You return to the screen in
which you were working.
If you are certain that you have saved all of the data you want to save,
choose Yes. All of your SAP System sessions close. You have
successfully logged off.

2.2 Logging on Using SAP Logon Pad
SAP Logon Pad is almost the same as SAP Logon(see 2.4 Logging on
using SAP Logon - with Wizard). The difference is that you cannot
change the entries in the former. For example, you cannot add, change
or delete the logon entries in SAP Logon Pad.

System administrators can use SAP Logon Pad to determine which
systems are available to which employees.

2.3 Logging on Using SAP Shortcut
SAP shortcuts allow the user to start SAP transactions, run reports or
execute system commands directly from the Windows desktop. This
means that you do not have to navigate through menus. To use SAP
shortcuts you must be using a 32-bit Windows operating system.

2.3.1 Creating a SAP Shortcut

Creating a SAP Shortcut from your Desktop:

17. Place the cursor anywhere on the desktop (not on an open
Windows application), and click the right mouse button.
18. Choose New -> Sapgui Shortcut.

19. Enter the desired name for the shortcut, but keep the
.SAP file extension. Press Enter.
You have now created a file for your shortcut. Next, you must
define this file.

20. Place the mouse on the newly created icon. Click the
right mouse button to open the context menu. Choose Edit.

If the SAP Logon option With Wizard is on (see the section
2.5.5 Configuring the SAP Logon for details),
the following dialog appears.

The window contains tab General and tab Options. The tab
Options looks as follows:

If the SAP Logon option With Wizard is not on, the dialog
looks as follows:

The title bar of the dialog box contains the complete path of the
shortcut file.

21. Input data for the following fields:

The field Description or System Description contains
the name of the desired system. You can select the
system from the dropdown list or enter SAP GUI
command line arguments, for example appServ 00, in the
field SAPgui Parameters or Start Parameters. You can
obtain the command line arguments from your system
administrator.

If you have specified the desired system manually you
must also complete the field System ID.

Complete the Client field. If you do not remember your
client, log on to the system using SAP Logon or SAP
Logon Pad.

Enter your user ID in the User Name field. The field
usually already contains your Windows user ID.

The Password field is normally deactivated for security
reasons. Only your PC administrator can activate this
field. If the Password field of the New Sapgui Shortcut
dialog box has been activated, you can specify a
password. However, for security reasons, this is not
recommended, and a warning appears. You should only
include your password in an SAP Shortcut if you are
certain no one can access your PC or your disk/folder.

Select the right language for the logon into the R/3
system from the dropdown list for the Language field.

Specify the type of transaction in the Type field, for
example, whether a transaction, report or system
command is to be executed.

Enter the appropriate command (OK code) in the
Command field. You can obtain the required code in
several ways:

 Use the Easy Access menu:
1. Choose Extras -> Settings
2. Navigate to the desired transaction
using the Easy Access menu.
3. Obtain the required code from the
Easy Access menu.
 Go to the required transaction and choose
System -> Status.
You can see the code here.
 Use the status bar:
1. Go to the required transaction.
2. Go to the status bar of the task.
3. Click on the list arrow.

4. Choose Transaction. The code is
displayed in the status bar.

Enter the shortcut title in the Title field.

Select the desired trace level using the dropdown list.

You can specify the required window size on startup in
the field Window size.

Make changes in the field Working directory if
necessary.

Turn off Reuse Connection When Launching SAP
Shortcuts if necessary.
This setting is only existing if the SAP Logon option
With Wizard is turned on (see the section 2.5.5
Configuring the SAP Logon for details).
If this setting is turned off, each time when you use an
SAP Shortcuts to logon to an SAP system, a new
connection will be made no matter whether there are
already same connections existing or not.

Press OK.
The shortcut appears as an icon on your desktop, for
example

.

Creating a SAP Shortcut from a Specific Screen in the SAP System

22. Go to the screen for the task you want to run, and choose

or choose -> Create Shortcut ...

The New Sapgui Shortcut dialog box appears.
23. Check that the information in the dialog box (User
name, Language, Type, Title, Command etc.) is correct.
24. Press OK.
The shortcut appears on your desktop.

Creating a SAP Shortcut in SAP Logon
See 2.4.3 The Shortcuts Tab for more details.
2.3.2 Using SAP Shortcuts

If you do not have an SAP session running

25. Double-click the SAP Shortcut for the task you want to
execute.
A logon dialog box is displayed.

The title bar specifies the system ID, client, language, and
task if the title of the SAP shortcut is not defined.

26. Enter your password. Press Logon, or Press Enter.
The SAP session starts.
27. To view or change your shortcut definition place the
cursor anywhere in the logon dialog box (except on on the title
bar, input fields, or pushbuttons). To display the context menu
click the right mouse button.
If you have not entered a password only the Edit option is
activated. After you have entered the first character of your
password, both the Open and Edit options are activated.

If you have an SAP session running

From the desktop double-click on the SAP Shortcut for the task you
want to run. If an application is already running a new SAP session is

started. Otherwise, the current SAP session starts the task you want to
run. If the SAP Shortcut was created for the System command /NTCD
(/N + transaction code), the task will be run only in the current SAP
session, irrespective of whether an application is already running or
not.

To start a shortcut from within an open SAP session, drag and drop the
shortcut onto the open session. The system starts the task you want to
run.

The following functions are also available:

o To edit the shortcut use SHIFT + Drag and Drop.
o To open a new session and start the task you want to
execute use CTRL + Drag and Drop.

2.4 Logging on using SAP Logon - with Wizard
As of SAP GUI release 6.40 Patch 9 you can use a new functional
Wizard. To turn off this feature and use SAP Logon without Wizard
see the section 2.4.5 Configuring the SAP Logon and the section 2.5
Logging on Using SAP Logon - without Wizard for more details.

You can start SAP Logon as follows:

o Double-click the icon for SAP Logon on the desktop
o Call the Windows menu Start->Programs->SAP Front End-
>SAP Logon

After SAP Logon is started, SAP Logon main window appears (see below) and
SAP Logon icon now appears in both the task bar (together with the title like SAP
Logon 640) and the system tray (that is the bottom right-hand corner of your
desktop).


After you start SAP Logon you get the SAP Logon main window with the title
SAP Logon 640 as follows:

If there are already some SAP Shortcut entries defined, the following window
appears if you activate the tab Shortcuts:

The SAP Logon main window (see the figures above) contains by default two
tabs: Shortcuts and Systems tab. The Systems tab is activated by default after
starting SAP Logon.

2.4.2 The Systems Tab

In Systems tab, you can

o add new items to the system list by clicking New Item...
(See the section 2.4.2.1 Adding a New Entry about details)
o edit already existing items in the system list by clicking the button
Change Item...
(See the section 2.4.2.2 Changing Existing Entries about details)
o delete the items by clicking Delete Item...
(See the section 2.4.2.3 Deleting Existing Entries about details)
o logon to an SAP system by selecting an entry in the system list and
pressing Enter or clicking Log on or by double clicking the entry

(See the section 2.4.2.4 Logging on Using an Existing Entry about details)
o logon to an SAP system by clicking Variable Logon without
adding any item to the system list
(See the section 2.4.2.5 Logging on without Adding any Entry about
details)


To add a new entry to the system list,

37. Press New Item...

You see the following window with the title Create New System:

First item in the list is always selected.
If you want to choose another item, proceed to step 2.

In SAProuter field the default SAProuter is displayed. If SAProuter field
is empty, it means there is no SAProuter selected by default. If you need
another SAProuter for the selected system (in this case User Specified
System), select the wished SAProuter Name from SAProuter drop down
list.

If you want to logon to a user specified system, press Next.
You see the following window:

Enter the following required data:

Description: A short description of the system entry, leave the
Description field empty if you want a suggested description

Application Server: The name of the host that you want to connect to

System Number: Specify the system number (e.g. 00) of the SAP System
that you want to connect to

System ID: Specify the system ID (e.g. OSS) of the SAP System that you
want to connect to

Enter the following optional data:

SAProuter String: An SAProuter string if an SAProuter is needed (see

Route Strings about details).

After you have entered the required data, the buttons Next and Finish will
be active. One example is shown below:

If you check the check button Use this page as the first page for next
creations..., you'll get the window shown above directly when you click
New Item... next time.

If you want to create a new entry for the selected system with the default
options for the Network and Code Page settings, go to step 7.

If you want to change the default options for the Network or/and Code
Page settings, go to step 5.

38. Select one of the systems shown in the system list (e.g. A10 in this
case).

You can do this by typing the system ID sequently or pressing the left
mouse button. Scroll the system list if necessary.

You can also first filter the system list and then select a system.
Focus Search for field above the system list and input a string, that should
be searched from SID (system ID) and description of the entries in the
list, in this field.
You can use the following operators in the searching string:

0. AND operator:
In order to concatenate search terms this way, place a '+' directly in
front of the relevant search term.
Example: Basis +Development
1. OR operator:
This is the default.
This concatenation will be used if a blank or '|' is located directly in

Examples: 4.6D 46D, 4.6D |46D
2. NOT operator:
In order to exclude system matching a certain condition, place a '-'
directly in front of the relevant search term
Example: 46D -Support
3. Exact term search:
Use this to search for complete strings containing blanks or other
control characters.
Example: "Support package"

Note that operators in front of the first search term are ignored with the
exception of " for exact term search.
The search can contain system IDs as well.

The search starts automatically. When there are some systems found, the
result is a list of matchihg entries:

Select one of the filtered entries or User Specified System in the list in
oder to continue.

If the search fails, a message No matching systems found for query: ...
appears.

You select User Specified System in the list in oder to continue.

Or You can start a new search by choosing Clear and typing a new string.

After choosing Clear all the entries will be restored in the system list. If
you are not going to type a new searching string, select one of the entries
in the list in oder to continue.

another SAProuter for the selected system, select the wished SAProuter

Name from SAProuter drop down list.

39. Press Next

You see the following window showing searching groups/server status:

It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)

If there are groups and servers availabe you see a list of them, from which
you can choose one to connect to.
The following window shows that list:

The first entry in the list is always selected as a default. The buttons Next
and Finish are active now.
Select another entry if necessary and/or go to step 4.

If the group/server can not be created because of some error, you see the
error message in the list.
One example is shown below:

Input another system ID or message server in the relevant field or go back
to the previous page to select anoter SAProuter.

After entering System ID or Message Server a new searching will start.
After a successful search you will see a list of all groups and servers
available as shown in the example below:

The first entry in the list is always selected as a default. Select another
entry if necessary.
The buttons Next and Finish are active now.

40. If you press Finish, the active wizard window will be closed and a
new entry is added to the system list for the selected system with the
default options for the Network and Code Page settings. see step 7 about
the logon screen.

If you press Next or Enter

or double click an item from the Group/Server list,


All the parameters needed are displayed.

If you do not need to change them go to step 5 to change the default
options for the Network and Code Page settings or go to step 7 to logon
with the default options for the Network and Code Page settings.

Otherwise you can change them as follows:

If necessary, select connection type from the dropdown list, for example,
Group/Server Selection as shown in the following window:

After selecting Group/Server Selection you see the following window:

If you choose connection type Custom Application Server, go to You see
the following window:

Choose the wished System ID from the drop down list or enter it
manually if it's not in the drop down list.
The system descripiton will be shown next to System ID if it is existing.

Message Server will be displayed correspondingly to the System ID if it
can be found.
if Message Server field is empty, you must input the message server
name or its IP address corresponding to the system ID.

If an SAProuter is needed, you can choose an SAProuter name from
SAProuter Name dropdown list as shown in the following window:

Focus the Group/Server field or try to open the Group/Server drop
down list, the drop down list will be generated according to your input
data for system ID, message server and SAProuter.

It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)

Select a group or application server from Group/Server drop down list as
follows:

If the Group/Server can not be generated, an error message will be
displayed. One example is shown below:

You must then change the input data for system ID, message server or
SAProuter properly in order that the Group/Server list can be generated.

If you select the check button Use this page as the first page for next
entry creations..., you'll get the window shown above directly when you
click New Item... next time, for example:

You can then enter the required data as described above in this step (step
4) without doing step 1 to 3 (see If necessary, select another connection
type ... ).

After you have entered all the required data, the buttons Next and Finish
will be active.

Go to step 5 to change the default options for the Network and Code Page
settings or go to step 7 to create the new entry for the selected system with
the default options for the Network and Code Page settings.

41. Press Next.

You see a window, where you can change network settings:

Activate Secure Network Communication:
This button will be active if the SNC name is defined in the SAP system
that you are going to connect to.
You can then choose this button to turn on SNC mode and select the
wished SNC level (e.g. Max. available) by selecting one of the radio
buttons under the input field SNC name.

High speed connection (LAN): This is selected as default.
Low speed connection (reduced network traffic): You can choose this
button to turn on the low speed connection (WAN mode).

Go to step 6 to change the default options for the Code Page settings or go
to step 7 to create the new entry for the selected system with the default
options for the Code Page settings.

42. Press Next. You see the following window:

Language Settings: Choose the wished Language from the Language
drop down list.

Up-/download Encoding: Choose the desired Encoding from the
Encoding drop down list.

43. Press Finish.

The active wizard window will be closed and a new entry is added to the
system list for the selected system.


You can change an existing entry by selecting the entry from the system list and
choosing button Change Item... on the right side of SAP Logon main window.

A dialog box with the title System Entry Properties appears. There are three tabs
on this dialog.

44. The Connection Tab:

If the existing entry was created using the connection type Group/Server
Selection, the Connection tab is shown as follows:

Change data for System Connection Parameters if necessary. (For
details see: After selecting Group/Server Selection ...)

If the existing entry was created using the connection type Custom
Application Server, the Connection tab is shown as follows:

Change data for System Connection Parameters if necessary. (For
details see: Custom Application Server)

If you need to change the connection type, refer to If necessary, select
another connection type ... for details.

45. The Network Tab:

You can activate the Network by Choosing the tab header or pressing
keys Ctrl+PageUp (Ctrl+PageDown).

The following dialog is shown:



46. The Code Page Tab:

You can activate the Code Page by Choosing the tab header or pressing
keys Ctrl+PageUp (Ctrl+PageDown).

drop down list.

Up-/download Encoding: Choose the desired Encoding from the

47. Saving the new settings.

Choose OK to confirm. Your modified settings will be saved.


48. Select the required item from the system list.
49. Press the button Delete Item... on the right side and confirm

deletion by clicking Yes on the next confirmation dialog that appears.

If you deselect the check box for "Confirmation of listbox entry delete"
(see the section 2.5.5 Configuring the SAP Logon for details) the
confirmation dialog will not appear any more.

2.4.2.4 Logging on Using an Existing Entry

50. Select a sysetem from the list of exisitng items under Systems tab.
51. Press Logon.

Logon window for the relevant system is displayed as follows:

2.4.2.5 Logging on without Adding any Entry

If you want to logon to an SAP system without adding any item to the system list.

52. Press Variable Logon

You see the following window with the title Logon to System:

First item in the list is always selected.
If you want to select another item, proceed to step 2.

another SAProuter for the selected system (in this case User Specified
System), select the wished SAProuter Name from SAProuter drop down
list.

If you want to logon to a user specified system, press Next.

Enter the following required data:

Application Server: The name of the host that you want to connect to

System Number: Specify the system number (e.g. 00) of the SAP System
that you want to connect to

System ID: Specify the system ID (e.g. OSS) of the SAP System that you
want to connect to

Enter the following optional data:

SAProuter String: An SAProuter string if an SAProuter is needed (see
Route Strings about details).

After you have entered the required data, the buttons Next and Logon will

be active. One example is shown below:

If you select the check box Use this page as the first page for next
logons..., Next time when you press Variable Logonyou will see directly
the window shown above.

If you want to logon to the selected system with the default options for the
Network and Code Page settings, go to step 7.

If you want to change the default options for the Network or/and Code
Page settings, go to step 5.

53. Select one of the systems shown in the system list (e.g. A10 in this
case).
You can do this by typing the system ID sequently or pressing the left
mouse button. Scroll the system list if necessary.

You can also first filter the system list and then select a system.
Focus Search for field above the system list and input a string, that should
be searched from SID (system ID) and description of the entries in the
list, in this field.
You can use the following operators in the searching string:

0. AND operator:
In order to concatenate search terms this way, place a '+' directly in
Example: Basis +Development
1. OR operator:
This is the default.
This concatenation will be used if a blank or '|' is located directly in
Examples: 4.6D 46D, 4.6D |46D
2. NOT operator:
In order to exclude system matching a certain condition, place a '-'

directly in front of the relevant search term
Example: 46D -Support
3. Exact term search:
Use this to search for complete strings containing blanks or other
control characters.
Example: "Support package"

Note that operators in front of the first search term are ignored with the
exception of " for exact term search.
The search can contain system IDs as well.

The search starts automatically. When there are some systems found, the
result is a list of matchihg entries:

Select one of the filtered entries or User Specified System in the list in
oder to continue.

If the search fails, a message No matching systems found for query: ...
appears.

You select User Specified System in the list in oder to continue.

Or You can start a new search by choosing Clear and typing a new string.

After choosing Clear all the entries will be restored in the system list. If
you are not going to type a new searching string, select one of the entries
in the list in oder to continue.

another SAProuter for the selected system, select the wished SAProuter
Name from SAProuter drop down list.

54. Press Next

You see the following window showing searching groups/server status:

The first entry in the list is always selected as a default. The buttons Next
and Logon are active now.
Choose another entry if necessary and/or go to step 4.

If the group/server can not be created because of some error, you see the
error message in the list.
One example is shown below:

The first entry in the list is always selected as a default. Choose another
entry if necessary.
The buttons Next and Logon are active now.

55. If you press Logon you logon to the selected system with the
default options for the Network and Code Page settings. see step 7 about
the logon screen.

If you press Next or Enter

or double click an item from the Group/Server list,


All the parameters needed are displayed.

If you do not need to change them go to step 5 to change the default
options for the Network and Code Page settings or go to step 7 to logon
with the default options for the Network and Code Page settings.

Otherwise you can change them as follows:

If necessary, select another connection type from the drop down list. as
shown in the following window:

If you choose connection type Custom Application Server, go to You see
the following window:

Choose the wished System ID from the dropdown list or enter it manually
if it's not in the dropdown list.
The system descripiton will be shown next to System ID if it is existing.

Message Server will be displayed correspondingly to the System ID if it
can be found.
if Message Server field is empty, you must input the message server
name or its IP address corresponding to the system ID.

If an SAProuter is needed, you can choose an SAProuter name from
SAProuter Name dropdown list as shown in the following window:

You must then change the input data for system ID, message server or
SAProuter properly in order that the Group/Server list can be generated.

If you select the check box Use this page as the first page for next
logons..., you'll get the window shown above directly when you press
Variable Logon next time, for example:

You can then enter the required data as described above in this step (step
4) without doing step 1 to 3 (see If necessary, select another connection
type ... ).

After you have entered all the required data, the buttons Next and Logon
will be active.

Go to step 5 to change the default options for the Network and Code Page
settings or go to step 7 to logon with the default options for the Network
and Code Page settings.

56. Press Next.

You see a window, where you can change network settings:



Go to step 6 to change the default options for the Code Page settings or go
to step 7 to logon with the default options for the Code Page settings.

57. Press Next. You see the following window:

drop down list.

Up-/download Encoding: Choose the wisched Encoding from the

58. Press Logon.

The active wizard window will be closed and the logon screen to the
selected system appears.

2.4.3 The Shortcuts Tab

Since SAP GUI release 640 you can create and/or edit SAP shortcuts not only
from your desktop (see the section Creating an SAP Shortcut from your Desktop
about details) or from a specific screen in the SAP System (see the section
Creating an SAP Shortcut from a Specific Screen in the SAP System about
details), but also from Shortcuts tab in SAP Logon.

In the tab Shortcuts, you can

o add new items to the SAP shortcut list by selecting New Item...
to define shortcuts that allow you to start SAP transactions, run reports or
execute system commands directly after logging on to the defined system
(see the section 2.4.3.1 Adding a New Entry about details)
o edit already existing items in the SAP shortcut list by pressing
Change Item...
(see the section 2.4.3.2 Changing Existing Entries about details)
o delete the items by pressing Delete Item...

(see the section 2.4.3.3 Deleting Existing Entries about details)
o logon to an SAP system via the defined SAP shortcuts by selecting
an entry in the SAP shortcut list and pressing Enter or Log on or by
double clicking the entry.
(see the section 2.4.3.3 Logging via an SAP shortcut to SAP system about
details)


63. Click the tab Shortcuts

64. If there are already SAP shortcuts on your desktop (or under a
folder in your file system), you can add each of these SAP shortcuts to the
shortcut list just by dragging and dropping its icon to the SAP Logon
window.
65. You can also press the button New Item... on the right side of the
SAP Logon window.

A dialog box with the title "Create New SAP Shortcut" appears.

Refer to the section Input data for the following fields about how to input
the data to the fields on the dialog.
Note you must maintain the system entries at first to be able to select an
item from the dropdown list to the field System Description.

After entering the required data, button Next and Finish are active. See
below:

Choose button Finish if the default options for Trace Level, Window
Size, Working Directory etc. are to be used.
Otherwise choose button Next, the option dialog appears:

Change the options as needed. See Input data for ... for details.

66. The newly created shortcut will appear in the shortcut list.
67. You can also drag and drop any entry in the shortcut list to the
desktop.


68. Select the required item from the shortcut list.
69. Press the button Change Item... on the right side. A dialog box
with the title SAP Shortcut Properties appears.

70. Enter the necessary changes in the entry fields on the tab General
(see above) or tab Options (see below).

See Input data for ... for Details.

71. Confirm the entries with OK.


73. Press the button Delete Item... on the right side and confirm
deletion by clicking Yes on the next confirmation dialog that appears.

If you deselect the check box for "Confirmation of listbox entry delete"

2.4.4 Viewing Entries on Each Tab

You can view the entries on each tab in different ways by clicking the
entry area with the right mouse button and calling one of the submenu
of View: Large Icons, Small Icons, List, Details.

The following figure shows a view with Large Icons on the Shortcuts
tab:

The following figure shows a view with Large Icons on the Systems
tab:

A view with Details can look like as follows:

On the view with Details you can also sort a column by clicking on the
header button. The sorted column is displayed with a down or up arrow
on the header button.
By dragging-and-dropping a header button you can change the order of
the columns.


o Administrative Configuration
You need to have access to the registry key HKEY_LOCAL_MACHINE.
See SAP note 38119 about details.
o User Specific Configuration
Refer to the section 2.5.5 Configuring the SAP Logon.
Note: the check box for "Disable editing functionality" does not appear in
the new design. Instead the editing functionality for each tab is enabled by
default. To turn it off see SAP note 38119.


Refer to the section 2.5.6 Showing SAP Logon Version.


Refer to the section 2.5.7 Closing and Canceling SAP Logon.


Refer to the section 2.5.8 Accessing the System Tray Menu.

2.5 Logging on Using SAP Logon - without Wizard
As of SAP GUI release 6.40 Patch 9 you can use a new functional Wizard. If this
feature is turned off you'll need to read the following sections about working in
SAP Logon without Wizard.
To turn on the Wizard feature and use SAP Logon with Wizard see the section
2.5.5 Configuring the SAP Logon and the section 2.4 Logging on Using SAP
Logon - with Wizard for more details.


You can start SAP Logon as follows:

o Double-click the icon for SAP Logon on the desktop
o Call the Windows menu Start->Programs->SAP Front End-
>SAPlogon

After SAP Logon is started, SAP Logon main window appears (see below) and
SAP Logon icon now appears in both the task bar (together with the title like
SAP Logon 640) and the system tray (that is the bottom right-hand corner of
your desktop).


After you start SAP Logon you get a new window with the title SAP Logon
640 as follows:

If there are already some SAP Shortcut entries defined, the following window
appears if you activate the tab Shortcuts:

The SAP Logon main window (see the figures above) contains by default two
tabs: Shortcuts and Systems tab. The Systems tab is activated by default after
starting SAP Logon.

On the Systems tab, if there are already system entries defined, as shown
above, and you would like to log on to your SAP system immediately by
selecting the system entry and choosing Log on Button, go to the section
Logging on to a System. Otherwise go to Maintaining Logon Entries in SAP
Logon.

On the Shortcuts tab, if there are already SAP Shortcut entries defined, as
shown above, and you would like to log on to your SAP system immediately
by selecting the SAP Shortcut entry and choosing Log on Button, go to the
section Using SAP Shortcuts. Otherwise go to Maintaining SAP Shortcut
Entries in SAP Logon.

2.5.2 Maintaining Logon Entries in SAP Logon

To be able to maintain logon entries, your system administrator should
have maintained the message server ini-file sapmsg.ini for Group
Selection or Server Selection, and the SAProuter ini-file saproute.ini, if
an SAProuter is used to connect to the message or application servers.
To use Group Selection for a system some logon groups like PUBLIC,
SPACE and so on must be also configured for that system.
To see the path of the files sapmsg.ini and saproute.ini:

78. Call up the SAP Logon dialog box
79. Click in the top left-hand corner
80. Choose Options

2.5.2.1 Adding Entries Using Group Selection

Procedure

81. Display the SAP Logon
82. Choose Groups... to display the Group Selection dialog
box.

83. Enter the system that you want to log on to in the
System ID field by choosing an item from the dropdown list or
tying the system ID directly.

You can also filter the dropdown list for system ID by clicking
the button Filter Systems and entering the key word(s) on the
Filter Systems dialog (see 2.5.2.6 Filtering Systems about
details).

84. Select the SAProuter in the field SAProuter if an
SAProuter is used to connect to the message server.
85. Choose Generate list. The system displays the logon
groups that are active.
86. Select a logon group and then press:
o Logon to log on without adding the logon group to the
list.

To log on with the advanced options you can choose the button
with the down arrow (right to the logon button), choose the
menu Logon With... and modify the default settings on the
Advanced Options dialog (see 2.5.2.5 Modifying the

Advanced Options about details).

o Add to add the logon group to the list without logging
on (see 2.5.2.4 Editing Entries about details).
o Add and Logon to add a logon group to the list and log
on immediately.

2.5.2.2 Adding Entries Using Server Selection

Procedure

90. Display the SAP Logon by choosing Start -> Programs
-> SAP Front End -> SAPlogon.
91. Choose Server... to display the dialog box Server
Selection.
92. Enter the system that you want to log on to in the
System ID field by choosing an item from the dropdown list or
tying the system ID directly.

You can also filter the dropdown list for system ID by clicking
the button Filter Systems and entering the key word(s) on the
Filter Systems dialog (see 2.5.2.6 Filtering Systems about
details).

93. Select the SAProuter in the field SAProuter if an
SAProuter is used to connect to the message server.
94. Choose Generate list to display the active servers.
95. Select a server and choose:
o Logon to log on without adding the server to the list

To log on with the advanced options you can choose the button
with the down arrow (right to the logon button), choose the
menu Logon With... and modify the default settings on the
Advanced Options dialog (see 2.5.2.5 Modifying the
Advanced Options about details).

o Add to add the server to the list without logging on (see
2.5.2.4 Editing Entries about details).
o Add and Logon to add a server to the list and log on
immediately

2.5.2.3 Adding User-Defined Entries

Procedure

99. Display the SAP Logon by choosing Start -> Programs
->SAP Front End -> SAPlogon
100. Press User-Defined... to display the New Entry dialog
box as follows:

101. Enter the following information:

Description: A short description of the system, the first 3
characters should be the System ID

Application Server: The name of the host that you want to
connect to

SAProuter String: A routing entry (e.g. entry defined in
saproute.ini)

System ID: Specify the system ID (e.g. OSS) of the SAP
System that you want to connect to

System Number: Specify the system number (e.g. 00) of the
SAP System that you want to connect to

SAP System: Specify whether the new SAP System is an R/2
or an R/3 System

102. Modify the Advanced Options

Click the button Advanced... to display the Advanced Options
dialog box and change the default settings as described below in
2.5.2.5 Modifying the Advanced Options.

2.5.2.4 Editing Entries

Procedure

From the SAP Logon, select a system and press Change Item to
display the Properties dialog box as follows:

You can change the Description and SAProuter String manually.
From the Application Server dropdown list you can choose another
entry (server or group name).
You can also modify the Advanced Options by clicking the button
Advanced... (see 2.5.2.5 Modifying the Advanced Options about
details).
You can change the System ID, the System Number or the SAP
System only if the entry is user-defined.

2.5.2.5 Modifying the Advanced Options

You can the change the following default settings on the Advanced
Options dialog box:

Default codepage: You can uncheck this check button and choose the
language for your logon from the Language dropdown list. The
corresponding codepage number appears then in the field Codepage
no.

Unicode OFF: You can check this button to turn off Unicode mode.

Standard Encoding: You can uncheck this check button and choose
another entry from the Encoding dropdown list for doing Up- and
Download in the SAP system that you are going to connect to.

Enable Secure Network Communication: You can check this button
to turn on SNC mode if the SNC name is defined in the SAP system
that you are going to connect to and choose the wished SNC level (e.g.
Max. available) by clicking one of the radio buttons under the input
field SNC name.

Low speed connection: You can check this button to turn on the low
speed connection (WAN mode).

2.5.2.6 Filtering Systems

You can use this feature when you add an entry using Group or Server
Selection (see 2.5.2.1 Adding Entries Using Group Selection or 2.5.2.1

2.5.2.2 Adding Entries Using Server Selection about details).
After the dialog Filter Systems appears, you can make the following
settings:

 Options

Show all systems: when checked the filter is turned off.
Filter all systems: when checked the filter is made for the system ID
list containing all systems defined in the file sapmsg.ini.
Filter current system list: when checked the filter is made for the
system ID list currently shown in the dropdown list on the dialog of the
Group or Server Selection. This makes it possible to filter the system
ID list sequently.

 Pattern

The first input field is for key word(s) which must be all contained in
the system description.

The second input field (OR:) is for key word(s), one of which should
be contained in the system description, no matter if the key word(s) in
the first field are contained or not.

The third input field (NOT:) is for key word(s) which should not be
contained in the system description

An example is shown as follows:

2.5.2.7 Deleting an existing entry

From the SAP Logon, select a system and press Delete.

2.5.3 Maintaining SAP Shortcut Entries in SAP Logon

Since SAP GUI release 640 you can create and/or edit SAP shortcuts not only
from your desktop (see the section Creating an SAP Shortcut from your Desktop
about details) or from a specific screen in the SAP System (see the section
Creating an SAP Shortcut from a Specific Screen in the SAP System about
details), but also from SAP Logon window as follows.


103. Click the tab Shortcuts

104. If there are already SAP shortcuts on your desktop (or under a
folder in your file system), you can add each of these SAP shortcuts to the
shortcut list just by dragging and dropping its icon to the SAP Logon
window.
105. You can also press the button New Item... on the right side of the
SAP Logon window.
A dialog box with the title "New SAP GUI Shortcut" appears.

Refer to the section Input data for the following fields about how to input
the data to the fields on the dialog.
Note you must maintain the system entries at first to be able to select an
item from the dropdown list to the field Description.

106. The newly created shortcut will appear in the shortcut list.
107. You can also drag and drop any entry in the shortcut list to the
desktop.


109. Press the button Change Item... on the right side. The same dialog
box appears as described in section 2.5.3.1 see number 3.
110. Enter the necessary changes in the entry fields.

111. Confirm the entries with OK.


113. Press the button Delete Item... on the right side and confirm the
deleting by clicking the OK button on the next confirmation dialog.
If you uncheck the check box for "Confirmation of listbox entry delete"

2.5.4 Viewing Logon Entries

You can view the logon entries in different ways by clicking the entry
area with the right mouse button and calling one of the submenu of
View: Large Icons, Small Icons, List, Details.

The following figure shows a view with Large Icons:

A view with Details can look like as follows:

You can edit the lable to an icon (description of a logon entry) directly
on all views.
On the view with Details you can also sort a column by clicking on the
header button. The sorted column is displayed with a down or up arrow
on the header button.
By dragging-and-dropping a header button you can change the order of
the columns.


To configure the SAP Logon click in the top left corner of the SAP
Logon dialog box and choose Options. The following dialog box
appears:

You can change the following settings in the SAP Logon:

Language

You can display the SAP Logon in the language that you select. To use
this option, the SAP Logon language file must be installed by the
system administrator.

Message Server Timeout in Seconds

This field specifies how long the SAP Logon waits for a response from
the R/3 Message Server. The default value (ten seconds) is normally
sufficient, even with slow wide-area network connections. If you
experience repeated timeout connection errors, increase this value. If
the error persists, there may be a network installation problem.

With Wizard

Check this box if you want to work in SAP Logon with wizard. You
need to restart SAP Logon in order that the setting can take effect.

Confirmation of Deletion of Listbox Entry

Check this box if you want to display a warning before you delete a
system or logon group from the SAP Logon.

Disable editing functionality

Check this box if you want to prevent logon entries from being
changed. If the editing function is disabled, you cannot use the options
Properties, Groups, Server, New or Delete in the SAP Logon.

Configuration files

You can open the .ini files by double-clicking on them.

Activate SAP GUI Trace Level

Check this box if you want to define and activate a network trace
(SAPGUI trace). For security and performance reasons you should only
activate the trace options to diagnose the system. When you choose this
option, you can select the trace level that is used. If you select level 2
or 3, an additional log file is generated that records all incoming data in
an encrypted binary code.

Additional Data Hexdump in Trace

Check this box if you want to list additional memory areas in the
SAPgui trace. This option is only available if you choose trace level 2
or 3, since these trace the data that must be checked against the
hexdump when errors occur. This option can result in both
considerable losses in performance and very large trace files.

Additional Command Line Arguments

You can enter any additional SAP GUI command line arguments in
this input field, for example /WAN if you want to use a low speed
connection for all your SAP systems.

When you have finished changing the settings press OK to return to the
initial screen of the SAP Logon.


To call up information about the SAP Logon version proceed as
follows:

114. Click in the top left-hand corner of the SAP Logon.
115. Choose About SAP Logon

To see the system information choose System Information. The field
Current Directory is particularly important because this folder
contains trace files and log files.

To see the DLLs that are used press Loaded Dlls.

To save version information to your local machine press Save Version
Information.

Enter the name of the file and press Save.


To close SAP Logon:

o Choose the cross on the top right of the SAP Logon
dialog box or
o Click on the top left of the SAP Logon dialog box and
choose Close.
o Call the context menu for the SAP Logon icon in the
system tray and choose "Close SAP Logon".

If there is no SAP system running the SAP Logon window will close
and the process saplogon.exe will terminate. However, if you have
some SAP system(s) running, calling "Close SAP Logon" just
minimizes the SAP Logon window. The process saplogon.exe will be
still running. To cancel SAP Logon (terminate saplogon.exe):

o Log off from all the system(s) and then close SAP
Logon (see above) OR
o Call the context menu "Shutdown SAP Logon" for the
SAP Logon icon in the system tray


The system tray consists of a series of icons in the bottom right of the
desktop. To display the relevant context menu click on the icon in the
system tray with the right mouse button.

You can use the SAP Logon icon in the system tray to do the
following:

o Access an SAP System
o Close SAP Logon
o Shut down SAP Logon
o Minimize all session windows
o Restore all session windows

Note: The context menu to the SAP Logon icon on the system tray
shows only the modes started by the SAP Logon process (saplogon.exe
or saplgpad.exe). Modes started by other processes like sapgui.exe or
sapshcut.exe will not be shown in the modes list and they can not be

minimized by choosing the context menu "Minimize all session
windows" either. See SAP note 515156 and its related notes about
details and the workaround.

3 Elements of a SAP GUI Window
3.1 The Main Window
3.1.1 The Menu Bar

The menu bar is the bar in the screenshot below containing the menu
options Display, Edit and so on.

The following menus are standard on every SAP screen:
Menu Description
System Contains functions that affect the system as a whole - such as
Create session, User profile and Log off.
Help Provides various forms of online help.

The following menus are standard in most SAP applications:

Menu Description
<Object> Usually named after the object you are currently working with, for
example, Material. Contains functions that affect the object as a
whole – such as Display, Change, Print, or Exit.
Edit Allows you to edit components of the current object. Common
functions include Select, Edit and Copy. The Cancel option lets
you leave a task without saving the data you have entered.
Goto Allows you to move directly to other screens of the current task.
Also contains the Back option, which takes you back one level in
the system hierarchy. Before going back, the system checks the data
you have entered on the current screen, and displays a dialog box if
it detects a problem.

The following menus may also appear:

Menu Description
Extras Contains additional functions you can choose to complete the

current object or an object component, but which you do not need
regularly.
Environment Contains functions to display additional information about the
current object.
View Allows you to display the current object in different views, for
example, switching between a single-line and double-line display
of a table.
Settings Allows you to set user-specific transaction parameters.
Utilities Allows you to do object-independent processing, such as deleting,
copying, and printing functions.

Sometimes not all of the available menus fit on one line in the menu bar. In this
case, they wrap to the next line. The dropdown principle remains the same.

3.1.2 The System Function Bar

The system function bar is the bar below the menu bar. It consists of a
range of icons with general GUI functions and a field where you can
enter a transaction code.

For more information about the meaning of the icons take a look at the
standard icons document

The layout menu, identified by the icon at the far right of the
standard toolbar, allows you to customize certain SAP window settings
(e.g. cursor position and the TAB function).

3.1.3 The Title Bar

The title bar contains the name of the R/3 application currently being
displayed. In the graphic below the title bar is the bar containing the
title SAP Easy Access ABAP Workbench:

When a SAP GUI window is inactive (the window does not have the
mouse/keyboard focus) the title appears at the top and the menu is
hidden. When the SAP GUI title is active the application menu is
displayed.

3.1.4 The Application Bar

The application bar is located below the title bar. The application bar
contains icons relevant to the specific application.

3.1.5 The Status Bar

The status bar provides general information on the SAP System and
transaction or task you are working on. System messages are displayed
on the left of the status bar. There are three fields on the right hand side
of the status bar: one with server information, the other two with status
information.

The status fields are described from left to right:

o On the far left,
 A cross on a red background identifies an error
message.
 A check mark on a green background identifies
other system messages.
o To hide (or show) the status fields, choose the small

white arrow to their left (or right, respectively) .
o To display the following system information, choose the

icon in the first status field:
 System
 Client
 User
 Program
 Transaction
 Response time
o The second status field displays the server to which you
are connected.
o The third status field specifies your data entry mode. By
clicking on this field, you can toggle between the Insert (INS)
and Overwrite (OVR) modes.

3.1.6 The Dynpro Area

3.1.6.1 Fields

A field consists of:

o A field name
o Field data

Field data is a single unit of information, such as a customer's name or
account number.

Most of the tasks you perform in the SAP System involve data entry.
Typically, you enter data in input fields.

Input fields vary in length. In some cases, the length of an input field
determines how many characters you can enter in the field. In other
cases, input fields are scrollable – that is, you only see part of the entry
in the field.

Using the Keyboard for Navigating and Editing Data in Fields

As an alternative to using the mouse, the following table shows the key
combinations you can use to work with fields. These functions are
identical to the corresponding MS Windows functions.
Key combination Result
 Moves the cursor to the beginning of the next input field or
next line.
 Moves the cursor to the beginning of the previous input
field or previous line.
 Moves the cursor to the left or right within the input field
CTRL+ Moves the cursor word-by-word to the right
CTRL+ Moves the cursor word-by-word to the left
Home Moves the cursor to the beginning of the input field
End Moves the cursor to the end of the input field
SHIFT+ Marks text character-by-character to the right
SHIFT+ Marks text character-by-character to the left
SHIFT+CTRL+ Marks text word-by-word to the right
SHIFT+CTRL+ Marks text word-by-word to the left
SHIFT+Home Marks texts from the cursor position to the beginning of the
line
SHIFT+End Marks text from the cursor position to the end of the line

CTRL+C, Copies marked text to the clipboard
SHIFT+Insert
CTRL+V, Inserts text stored on the clipboard
SHIFT+Delete
CTRL+X, Deletes marked text from the input field and copies it to the
SHIFT+Delete clipboard
Delete Deletes text to the right of or highlighted by the cursor
Backspace Deletes text to the left of the cursor
Insert Toggles between insert and overwrite modes

Moving from Field to Field

To move from field to field with the mouse click the input field that
you want to move to. The cursor now appears in that field.

To move the cursor from field to field using the keyboard, use the
following keys:
Key combination Moves the cursor to the beginning of
TAB The next input field
SHIFT + TAB The previous input field
 The next input field or next line
 The previous input field or previous line

Insert and Overwrite Modes

You can enter data in two modes:

o Insert: Any data to the right of the cursor moves to the
right as you type.
o Overwrite: You type over any data to the right of the
cursor.

Typically, you use the Overwrite mode to overwrite data, and the Insert
mode to insert data between existing data (for example, if you left out a
letter in the middle of a word).

In the standard system, the default entry mode is Insert. However, you
can to switch to Overwrite at any time.

The status bar shows which mode you are currently in. It displays INS
when you are in the Insert mode and OVR when you are in the
Overwrite mode.

To switch entry modes, choose the INS key (insert).

The current entry mode changes to the new entry mode.

The INS key is a toggle between the two modes, that is, the entry mode
changes each time you choose INS .

You can also toggle between modes by clicking the entry mode status
field at the far right of the status bar.

Procedure for Insert Mode

135. Use the cursor to highlight the existing content of the
field.
136. Type in the new data.

The entire content of the field is replaced by whatever you type.

Procedure for Overwrite Mode

137. Make sure you are in the Overwrite mode (OVR in the
status bar). If you are not, choose the INS key to switch to this
mode.
138. Place the cursor at the point in the data where you want
to start overwriting.
139. Type over the old data. You can use the DEL key to
delete data to the right of the cursor.

To change other input fields on the screen, repeat steps 2 and 3.

Entering Data on a Screen

Most of the tasks you perform in the SAP System involve data entry on
a screen.

To enter data on a screen:

140. Enter data in all of the appropriate input fields on the
screen.
141. To have the system check the entries and proceed to the
next screen in the task, press Enter.

The system checks your entries. If the system finds any errors,
for example entries whose format is incorrect, it displays a
message in the status bar and places the cursor in the field you

need to correct.

If the system does not find any errors, the next screen appears.

142. If the system found errors, change the incorrect entries.

If you need help determining valid entries for an input field, see
Help on Possible Entries for a Field.

143. When you have finished making changes, press Enter.

The system checks your entries again. Repeat steps 3 and 4
until the system does not find any more errors and the next
screen appears.

At this point, you can either save your data or cancel the task.

Typing Data into an Input Field

To enter data in an empty input field:

144. Click anywhere in the empty input field. The cursor jumps to the
beginning of the field.
145. Type in the data.

Required Input Fields

If the screen you are working in contains any required input fields, you
must enter data in these input fields before you can proceed to the next
screen or to the next tab (if the screen contains tabs).

Generally, if a screen has no required input fields, you can go to the
next screen or tab without entering data in any fields. Some screens,
however, have required input fields that are not identified. This
situation can occur if:

o You enter data in an optional field that has required
fields associated with it
o You need to enter data in one of several input fields. For
example, freight can be delivered on a specific day or week.
Neither the Day field nor the Week field are identified as
required input fields; however, you must complete one of the
fields (not both).

When you press OK to proceed to another screen, if you have not
completed all the required input fields on a screen, the SAP System

displays an error message in the status bar. At the same time, it places
the cursor in the required input field so that you can enter the required
data.

Changing the Data in an Input Field
You can change data in an input field by either:

o Switching the data entry mode to Overwrite, and typing
over the data in the field, or
o Highlighting the entry in the Insert mode and typing the
new data

Some input fields contain data that is for display only; you cannot
change or delete the data in these input fields. Input fields whose
background is the same color as the background of the screen contain
data that you cannot change.

3.1.6.2 Radio Buttons and Checkboxes

To enter information in the SAP System, you must sometimes choose
between several options. In some cases, you can select only one option;
in others, you can select more than one.
When you can select only one, the options are identified by radio
buttons.

When you can select more than one, the options are identified by
checkboxes.

Selecting Options with Radio Buttons

o To select an option, click the radio button next to that
option. The selected radio button is now filled in.
o To change your selection, click on a different radio
button. The original button is now empty and the new selection
is filled in.
o To select a radio button using the keyboard, use the Tab
key to move to the group of options. Use the upward and
downward arrow keys to move to the desired option, and press
the spacebar.

Choosing Options with Checkboxes

o To select one or more options, click the checkbox next
to each desired option. The selected checkboxes now contain a
checkmark.
o To deselect a checkbox containing a checkmark, click it
again. The checkmark disappears.
o To select a checkbox using the keyboard, use the Tab
key to go to the group of options. Use the upward and
downward arrow keys to go to each desired option, and press
the spacebar. To deselect a checkbox containing a checkmark,
use the arrow keys to go to the option, and press the spacebar.
The checkmark disappears.

3.1.6.3 Pushbuttons

Pushbuttons are used to execute various functions. The elements
Create, Display and Change in the screenshot below are pushbuttons:

3.1.6.4 Tabs

The elements Stor. bin, Stock, Invent, Bin sectioning and Statistic in
the screenshot below are tabs:

Tabs are used to switch between different screen contents. In
transactions containing multiple screens, they provide a clearer
overview. In addition, tabs enable you to proceed from one tab page to
the next without having completed all the data. To access a tab page,
select the corresponding tab header.

In some cases, you must complete all required input fields on a tab
page before you can move to the next tab page.

In the case of longer tabstrips, not all of the tabs appear on the screen.
The left and right arrows at the top of the tabstrip allow you to scroll to
all the tabs.

If you choose the button at the right of the tabstrip, the system displays
a list of all the tabs on the tabstrip. If you select a tab from this list, the

selected tab page moves to the foreground.

Tabs are arranged in order of importance or in the process order of the
transaction.

Tab headers can contain text, icons, or both.

3.1.6.5 Table Controls

The table control function enables you to modify the standard SAP
table format as necessary. This is especially useful when standard SAP
tables contain columns you do not use.

Table controls provide the following features:

o Fixed and variable columns. Variable columns have a
horizontal scrollbar at the bottom.
o You can resize columns

When you move the cursor to the gridline between two
columns, the cursor changes to a double-headed arrow. To
change the column width, click the left mouse button, and move
the gridline to the desired width.

o You can rearrange columns using drag and drop:

Place the cursor in the header of the column you want to move,
hold the left mouse button, and move the column to the desired
position.

o If you move the cursor along the horizontal scrollbar,
quick infos appear indicating the column that would jump to the
first display position (after the fixed columns) if you click the
scrollbar at that location.
o You can set the optimal column width (as defined in the
SAP System) by pressing and holding the Shift key, and
clicking the left mouse button within any column header.
o Icons at the bottom of a table are specific to that table.
Some icons commonly used in tables are:

Icon Name of Description
Icon
Choose Displays all information currently available on the selected

detail item
Create line Adds a line

Delete line Deletes a line

Select all Selects all table entries

Deselect all Deselects all table entries

3.2 Dialog Boxes

The SAP System displays dialog boxes when it:

o Requires more information before it can proceed
o Is providing information, such as messages or specific
information about your current task.

Before you can continue, you must choose an action from a dialog box.
To choose an action, press one of the buttons at the bottom of the
dialog box.

If you end a task without saving your data, or you choose a function
that may cause you to lose data, the SAP System usually displays a
dialog box in which you are asked to confirm or cancel your action.

3.3 Displaying the System Status
To display status information about a session choose System -> Status
in the transaction field.

4 Working with Sessions
A session is basically another SAP instance on your screen. Multiple
sessions allow you to work on more than one task at a time. This can
save you time and reduces the need to jump from screen to screen.

A record can only be edited by one user in one session at a time.
Multiple write access to the same record is denied.

4.1 Displaying a List of all Sessions
To display a list of all sessions for a system, enter /o in the transaction
field. The following dialog box appears:

4.2 Creating a New Session
The system administrator specifies the maximum number of sessions
(from 2 to 6) you can have open at any one time. Each session you
create is as if you logged on to the system again. Each session is
independent of the others. An operation on one session (for example,
closing it) does not cause the affect the other sessions.

Too many open sessions can result in slower system performance.
Therefore, your system administrator may limit the number of sessions
you can create to fewer than six.

To create a new session from anywhere in the system:

o Choose System -> Create session from the menu bar,
or

o Choose

The system opens an additional window. The new session becomes the
active session and remains the active session unless you click on a
different (open or new) session.

Each session has a session number. It is part of the system information
in the status bar and is located next to the transaction name.

4.3 Closing Sessions
After you have finished using a session, it is a good idea to end it. Each
session uses system resources that can affect how fast the SAP System
responds to your requests.

If you have only one session open and you end it, you will log off from
the system. However, before logging you off, the system prompts you
to save your data.

Before you end a session, save any data you want to keep. When you
end a session, the system does NOT prompt you to save your data.

You can close a session in the following ways:

o Choose System -> End session

o Click on in the right hand corner of the active
session.
o Enter /i in the transaction field of the session you want
to close
o To close a specific session enter /i followed by the
number of the session you want to close in the transaction field
of any of the sessions. For example, /i3 to close the third
session.

You can close all the sessions at once in two ways:

o Enter /nend in the transaction field.
o Enter /nex in the transaction field.

The difference between the two commands is that /nend prompts you
to confirm that you want to close all the sessions whereas /nex closes
all the sessions without prompting.

5 Working with the Clipboard
You can transfer field contents to and from the operating system
clipboard using the operating system Clipboard Interface. You do not
use the functions provided in the Edit menu which are only meant for
communication between SAP applications.

5.1 Operating on single fields
You can operate on single fields as follows:

172. To select a field or the text you want to copy or move,
click and drag the cursor over the desired text. The selected text
is highlighted.
 To remove the information from an input field
and place it onto the clipboard of your operating system,
choose Cut ( CTRL + X ). The field is now blank.
 To copy the selected information onto the
clipboard, choose Copy ( CTRL + C ). Data remains in

the field.
173. To paste the text, position the cursor where you want the
information and then choose Paste ( CTRL + V ). The text is
pasted at the current cursor position. The transferred data
remains in the clipboard until you use Cut or Copy again to
move or copy new texts onto the clipboard. You can insert the
texts into fields on another SAP screen or an external
application.

5.2 Operating on multiple fields
To copy the data from several fields or different field types of the
screen onto the clipboard, you must turn on the selection mode:

174. Choose Clipboard -> Mark ( CTRL + Y ). The
pointer changes into a crosshair cursor.
175. Click in one corner of the area you want to copy, hold
the mouse button down and drag the cursor to the diagonally
opposite corner (for example, from top left to bottom right).
The system displays a rectangle to indicate the selected area.
176. Release the mouse button when the rectangle covers the
entire text you want to copy.
177. Choose Copy ( CTRL + C ) or Cut ( CTRL + X ). The
selected text is copied onto the clipboard. When you choose
Cut, the selected texts are deleted from the input fields.

The clipboard now contains all the information from the fields
you have selected, including the field names and short
descriptions. You can use this method to copy the content of all
selected input fields into a screen with the same layout. Because
the field names are appended to the previous input field, they
will be truncated. Be aware, that you copy in this mode only the
visible part of the fields; the non-visible part of scrollable input
fields will also be truncated. This feature can also be used for
copying SAP information and pasting it into an external
program, such as Microsoft Word.

You can also execute the clipboard functions by clicking ->
Clipboard -> Mark/Cut/Copy/Paste.

6 Adjusting the Local Layout

6.1 Options
6.1.1 Options

Choose -> Options -> (tab) Options to change the following
settings:

o Quick Info
o Messages
o System
o Installation
o Checks

You make these changes using the following dialog box:

6.1.2 Cursor Settings

Choose the tab Cursor to change the following default cursor settings:

o Position, when you select an input field with a mouse-
click or tab
o Width
o Display in lists, so that the cursor marks:
 Only one character
 An entire column

The following dialog box appears:

Cursor Position

Setting Function
Automatic TAB at For more information, see Tabbing Between Fields
Field End
Note Cursor On: Places the cursor exactly where you were when you last
Position in Field at left an input field
TAB Off: Places the cursor at the beginning of the input field
Position Cursor to On: Places the cursor at the end of a text in an input field

End of Text when you click to the right of the text
Off: Places the cursor exactly where you click
Selecting the text On: Selects and highlights the text when you tab to an input
in edit field in field. The session must be in insert mode. Any input in this
insert mode field will clear the field.
Off: When you tab to the next field the text is not
highlighted. The cursor appears at the end of any text
already in the field.

Cursor Width

Setting Function
Narrow Cursor On: A narrow cursor is used.
Wide Cursor On: A wide cursor is used.
Block Cursor On: A block cursor is used. It is wide or narrow depending
on the other settings for the cursor width.

Others: Cursor in Lists

To mark only one character activate this checkbox.
To mark an entire column or field deactivate this checkbox.

6.1.3 Local data Settings

Choose the tab Local data, the following dialog box appears:

The following settings can be changed:

History

Setting Function
Off No input history is available.
On Input history is available. Your input will be stored in the
database locally. A list will be shown to the input field with
focus when you make input or press the the BACKSPACE
key.
Immediately The history list will be shown immediately to the field with
the focus before input is made.

Expire time specifies, when entries are considered obsolete and can be
deleted.
Maximum The maximum file size of the database stored locally for
permitted file size history items. This size must be greater than 0, because
otherwise no history is available.
Maximum number specifies how many values per input field should be stored.
of entries Numbers between 1 and 20 are allowed values.
Clear history All history items will be deleted. This is across all the
systems.

Local cache

Setting Function
Maximum cache specifies the maximum total size of all cache files.
size
Maximum cache specifies the maximum size of one cache file.
file size

Directory for local data

This is the directory to store the input history and the cache files. The directory
must exist and you must be able to write to it.
The history files like SAPLocalData.mdb and SAPLocalData.ldb will be stored
direct under this directory.
The cache files will be stored under its subdirectories SAP_Cache_/Cache1,
SAP_Cache_/Cache2 etc..

6.1.4 I18N Settings

Choose the tab I18N, the following dialog box appears:

The multi-byte functionalities can be activated or deactivated here. You
must restart SAP Logon in order that this setting takes effect.

6.1.5 Expert Settings

Choose the tab Expert, the following dialog box appears:

The following settings can be changed:

Controls

Setting Function
Show keys in all Checked: Keys are also displayed in dropdown lists.
dropdown lists This setting is useful for experts who prefer
working with keys rather than textual
descriptions.
Unchecked: Only texts are displayed in dropdown lists.
Sort items by key Checked: All items in the dropdown list are resorted by
key.
The items are sorted according to the
Unchecked: transaction settings. There is no change made
by the front end.

Batch Input

Checked: Dialog Box for OK-Code enabled.
Unchecked: No Dialog Box for OK-Code.

Copy and Paste

Checked: If a string, which is copied with Ctrl Y Cntl C (matrix copy), is
pasted into a field and the string is longer than the visible part of the
field then the end of the string, which no longer fits into the field, is
pasted into the next field and the insert mode is ignored (matrix
paste).
Unchecked: Even if a string is copied with Ctrl Y Cntl C (matrix copy), it is
pasted not only into the first field, but also in the part which is
invisible.

6.1.6 Trace Settings

In order to create SAP Front-end trace files for error analysis (see the section 7.5
SAP Front-End Trace under 7 Error Analysis).
Choose the tab Trace. The trace dialog box will be displayed as
follows:

If You choose Select All all the trace options will be turned on.

Usually you need to activate Error, Warnings, Monitor and select
one or more components.
For example, to execute an automation trace:

186. Choose Deselect All if neccessary
187. Select the checkbox Automation
188. To generate detailed output select the checkbox
Detailed output.
If you activate the checkbox Show window you see the
generated text in a separate window. However, this has an
adverse effect on performance.
189. Choose Enable
190. Choose OK
191. Try to reproduce the error.

To turn off the trace settings, open the trace dialog box again:

and choose Disable. The trace file will be opened automatically by
choosing Disable if Edit on Disable is checked. Otherwise you can
open the trace file manually by choosing View Trace.

To close the trace dialog box press OK.

6.1.7 Scripting Settings

Choose the tab Scripting, the following dialog box appears:

You can enable (default setting) or disable Scripting here.

6.2 New Visual Design

To customize the new visual design, choose -> New Visual Design....
The following dialog will be displayed:

6.2.1 General Settings

To change the general settings choose the tab General.

6.2.1.1 Active Theme

The active theme determines the overall new visual design scheme of
the interface.

You can choose among the following themes:

o System Dependent
o Enjoy
o High Contrast Theme
o Streamline
o Tradeshow

The default theme is set to "System Dependent" by the SAP GUI
installation.
The new selected active theme can only take effect to the new SAP
GUI modes.
The themes "Enjoy" and "High Contrast Theme" are system
independent and take effect to the new modes of all the systems.
The theme "System Dependent" means, that the active theme will
depend on the system setting, which can be one of the following
themes(the default system setting is "Enjoy"):

o Enjoy
o Streamline
o Tradeshow

6.2.1.2 Sound

On: Sound is activated
Off: Sound is deactivated

6.2.1.3 Font Size

You can adjust the font size using the slider.

To apply the changes press Apply or OK. The latter closes the dialog box.

6.2.2 Color Settings

If you are using the "classic" SAP graphical user interface (GUI) and
you need information on customizing the color settings, see the Online

Help for SAP Releases up to and including 4.5B.

To change the color settings choose the tab Color Settings.

The following dialog will be displayed:

You can customize your SAP graphical user interface (GUI) color
settings for the themes "Enjoy", "Streamline" and "Tradeshow" by
choosing from among a number of predefined (default) color schemes
or by selecting a color scheme manually.

Only the SAP-defined default color schemes ensure optimal readability
of all items on a screen.

To change the default color setting for a theme, choose the active
theme from the dropdown list and place the cursor on the desired color
setting after the color settings list for this theme appears. The name of
the selected color scheme is highlighted and displayed additionally in
the line above the selection area. The selected color scheme is
displayed in the preview window on the right.
To apply the changes press Apply or OK. The latter closes the dialog
box. The changes will be applied to all the SAP GUI modes which
have the same active theme.

Creating a Customized Color Scheme

Foreground and Background Hues:

To create your own color schemes use the sliders in the Foreground
Color and Background Color boxes.

By default, the foreground and background hues are linked - that is, as
you adjust the slider, the predefined intervals between the shades in a
default color scheme stay the same.

o To change your color scheme while keeping these
default intervals, select a predefined color scheme, and adjust
the slider to the desired hue.
o To change the foreground and background hues
individually, you must first deselect the Link checkbox.

While you are trying out colors, you can preview the results:

o In the simulated SAP window on the right (for the
complete color scheme)
o In the shaded bar in the top right-hand corner of either
slider box (for individual hues)

Color Saturation and Luminosity:

To fine tune the hue, saturation and luminosity of the colors double-
click the preview bar in the upper right corner of the color boxes
Foreground Color and Background Color.

The Color Picker dialog box appears.

To fine tune the foreground and background color, use the slider box
on the left.

In the color palette on the right, a small ring localizes the selected color
in relation to neighboring shades, with respect to:

o Saturation (vertical axis)
o Luminosity (horizontal axis)

To adjust either of these variables, click inside this palette and drag the
cursor to the desired position. The localizer disappears until you let go
of the cursor. Alternatively you can click directly on the desired color.

Gradual Color Shift

You can choose to have your color settings shift gradually in the course
of the day.

To do this, select the Activate Time Settings checkbox. The following
additional options now appear in the lower part of the SAP GUI
Settings dialog box:

To set the time frame in which you want your colors to shift:

206. Select the Start or End radio button on the right, and
use the time buttons to define the respective time settings.
207. In the subsequent dialog box, enter the desired time (

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