how to do project management for doctors

1. Project Management for
Doctors
Vaikunthan Rajaratnam
MBBS,FRCS,Dip Hand Surgery,MBA,PGCertMedEd,FHEA
Consultant Hand Surgeon

2. Areas of application
• Research
• Audit
• Article writing
• Book writing
• Service development
• Private practice establishment

3. Project Management
• the discipline of planning, organizing,
securing and managing resources to bring
about the successful completion of
specific project goals and objectives
• A project is a temporary endeavor, having
a defined beginning and end (usually
constrained by date, but can be by funding
or deliverables),

4. Value of Project Management
• Initiating - you formulate your “contract”
• Planning - gain a better understanding of what
needs to be done
• Closing – achieve your target
“In preparing for battle, I have always found that
plans are useless, but planning is indispensable”
– Eisenhower

6. Initiation
• Strategy - WHAT – you are going to do
• Tactics HOW – you are going to do it,
including parameters
• Objective/Goal - WHY – Measurable
benefit.

7. Project Objective
• Focus effort and resources
• Pre execution discussions
• Gets consensus from stakeholders and
team on task, responsibilities and targets

8. Planning
Plan and schedule for
– Critical task identification and allocation
– Schedule
– Progress charting
– Communication

9. Gantt Chart
• bar chart that illustrates a project
schedule.
• the start and finish dates of the terminal
elements and summary elements of
a project.
• Terminal and summary elements
comprise the work breakdown structure -
WBS

11. Tracking Progress
• Gives you visibility of progress
• Binary outcome (done- Y or N)
• Scope Management - does the change
help towards objective

12. Work Breakdown Structure WBS
• STEP 1: Formulation your research question
• STEP 2: Getting background information and literature search
• STEP 3: Refine your search terms
• STEP 4: Consider your resource databases and perform literature review
• STEP 5: Design Methodology
• STEP 6: Design experiment
• STEP 7: Collect and sort data
• STEP 8: Analyse your data
• STEP 9: Organize and write
• STEP 10: Compose your bibliography

13. 100 cases in Hand Surgery
extract from
handsurgeryman
ual.com
Work Breakdown Structure (WBS)
Start Date End Date Progress Assigned
Concept Development 01/05/2011 15/05/2011 Done Raj
Content Structure 12/05/2011 20/05/2011 In progress Chris develop the content tree based on Greens Operative Hand Surgery
Collate all cases from website 15/05/2011 21/05/2011 not done Malek and Louise log and download all cases form website and collate and index to content tree
Assign cases to authors 22/05/2011 23/05/2011 not done Raj assign by seniority ands skill set
Develop content for each case 24/05/2011 15/06/2011 not done All
assigned authors will develop draft content for each case with literature
review
Review and finalise 16/06/2011 23/06/2011 In progress Raj
Publisher engagement 12/05/2011 30/06/2011 In progress Raj Bookpoint Limited, 130 Milton Park, Abingdon, Oxon, OX14 4SB.

14. Balance Quadrant
Scope Quality
Time Cost

15. Closing
Acknowledging everything has been delivered
Deliver
Move on