1. Welcome SH
The Ins and Outs of Legal Translation
What you need to know to save time and money
Presented by viaLanguage

2. Your Presenters
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•
Nic McMahon
VP Professional Services, viaLanguage
•
Kirsten Merrell
Legal Project Manager, viaLanguage
•
Scott Herber
Moderator, EVP Sales, viaLanguage
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3. Today’s Agenda
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Saving time and money through:
• Using Legal Linguists with Attorney Reviewers
• Tips for Managing Content and Workflow
• Translation Tools & Technology
• Summary/Q & A
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4. Understanding the challenge
• Lack of legal and linguistic experts
• Budgets
• Risk
• Limited time
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5. Using the Right Resources for the
Right Activity
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6. Speak the Right “Legal” Language
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Know or use resources that know the
specifics:
• Language, region, culture, dialects
• National/local laws and regulations

7. Use Legal Translators with Attorneys
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• Translation Expertise
• Tools
• Experience
• Cost
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8. Reducing the Time and Pain of Attorney Review
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Tips for a reducing review
time:
• Establish Objectives
• Qualify Stylistic vs.
Accuracy feedback
• Create a language
audit trail to build
long term consistency

9. Select Reviewers Wisely
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Native‐speaker of the target language
Studied the language
Legal expertise of the subject matter AND Region
Enough time in their schedule to devote to review

10. Selecting the Right Vendor
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Expertise: Language, Legal, Regional
Technology
QA Processes
Attorney Review
Total Cost of Localization

11. Ensuring On‐time Delivery and Minimizing
Overhead
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12. Start with the “Source”
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Minimize risk:
• Keep the original source file
• Keep revisions and addendums
• Consistency in terminology usage
• Provide background information

13. Be Aware of the Format
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• What’s a source document?
• Keep in mind:
• Embedded screenshots
• Charts
• Graphs
• Tables
• Formatting Back to Executable Document

14. Managing Your Multilingual Content
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• Organize and centralize how and where files are stored
Sample File Structure

15. Manage the Workflow
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• Find a translation submission process that offers:
• Easy Access – ie FTP, Secure Web, Portal
• Secure transferring – Security Encryption/Password
• Global Access

16. Tips for Cost‐effective Translations
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• Finalize Your Files
• Make any edits prior to submitting
• Choose Your transfer Mechanism
• Manual vs. online
• Avoid the “Rush”
• Build time requirements into project
• Designate an “Owner”
• Centralize the docs and the process

17. Saving time and money through translation
tools
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18. Translation Memory (at a glance)
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2. New documents are
compared to
“translation memory”
1. Completed by
experienced Legal
Translators
English
Partially
Fully
Translated
Translated
File
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19. Machine Translation (at a glance)
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1. A body of previous
translations and source docs
are used to train an engine
based on statistical
occurrence
2. New documents are
applied to “machine
translation”
English
English : French
Fully
Translated
Machine
Quality File

20. Language Tools: Glossaries
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List of translated (client-approved) terms
-Ensures consistency
-Ensures understanding

21. Language tools: Style Guides
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Standardize preferences with a style guide
Sample Style Guide
Target
I.E. Business or consumer
Voice
Use active voice
Acronyms
First occurrence of the phrase will be in its entirety with
acronym in parenthesis. Every occurrence after will solely be
referred to by acronym.
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22. Putting it all together….
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1. Select the right team and resources
2. Start with the source to save time and money
3. Managing multilingual content
4. Translation tools
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23. Q&A
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24. Thank You For Attending!
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A copy of the webinar will be emailed to you shortly
www.viaLanguage.com
viaLegal@vialanguage.com
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