The document describes a hospital management system (HMS) that combines patient documents and reports into a single electronic folder. The HMS provides decision support for hospital management, generates reports to help prepare for disease outbreaks, and helps improve healthcare quality by reducing wait times and ensuring timely billing and access to medical histories. It includes modules to manage all areas of the hospital including outpatient, inpatient, ICU, and specialty wards. The system allows management, doctors, nurses, staff, and patients to access functions tailored to their roles to improve care, productivity, and the patient experience.

1. Hospital Management System
Impetech IT Solution Pvt. Ltd.

2. Introduction
HMS is basically designed to cater the need of Fast growing
health care industry. Hospital Management System combines
electronic copies of all documents created from admission to
discharge with electronic reports, usually clinical testing or
billing information, into a single electronic folder.

3. Introduction
Decision making support to the Hospital management.
Generating MIS reports that helps in forecasting the seasonal
Disease outbreak, epidemic outbreak thus be prepared for the
availability of medicines and resources.
HMS also helps in market research .
Providing quality of Healthcare by:
• Scheduling prior online appointments
• Reducing the waiting time
• In time billing
• Medical history data base

4. Introduction
Complete Solutions for
 OPD
 IPD
 Special care
 ICU
 NICU
 Obstetric ward
 Pediatric ward
The HMS basically
consist of five users
Management
Administration
Staff
Doctor
Patient

5. Hospital
Management
What management can do:
Decision Making
Increasing turnover
Strategy framing
Forecasting

6. Doctors
What doctors can do
• Check list and Keep track of patient records
• Send sms /e-mail alerts to patient
• Maintain their own profile
• Manage In and out patient list
• Get the list of total no. of patient visited by him/her at any
particular day
• Get the laboratory and diagnostic reports of the patient in
electronic form.
• Access the schedule and appointment list of other doctors and
staff
• Gain access to the medical store department to check
information and availability of any medicine

7. Patients
The patients can
• Get online appointment and check their appointment status
• Check out list of doctors available in the Hospital and view their
profile
• Get online assistance from doctors
• Check and pay the hospital bill online
• Place a request and complain to doctors and administration
• Get information regarding various facilities available in the
hospital
• Check their laboratory and diagnostic test reports
• Give feedback

8. Staff/Admin
The staff and admin can
• Can manage and fix appointment for patients
• Store complete record of In and Out patient like their
demographic information, their medical history record, their
reports etc.
• Schedule and reschedule appointment of doctors
• Can check and allot rooms to patient
• Can prepare and check patient bill
• Can look after equipment and hospital maintenance and prepare
reports accordingly.
• Can send alerts to doctors in case of emergency
• Can send sms/e-mail alerts to patient on the date of appointment

9. Benefits
• Improved quality of patient care
• Reduced waiting time
• Increased nursing productivity
• Better quality of care, procedures and service to Patients.
• Control over the costs incurred by diagnosis-related groups.
• Minimize hassles in appointment scheduling
• Accurate and timely billing of the patient

10. Product Overview
• A complete web based software which allows user to access it
throughout the Globe.
• Appointment scheduler
• Bill generation
• Prescription records
• OPD/ IPD Medical history records
• Laboratory reports integration
• Annual auditing
• Decision supportive Reports generation such as: daily cash
collections, billing, patient turnover, and medical records related
reports , In & out patient master reports.
• Enhancing Quality of healthcare.

11. Modules
• Patient Registration
• Appointment Scheduling
• Admission Discharge Transfer
• Bed Management
• Wards Management Module
• Patient Relationship module
• Doctors Workbench
• Nursing Workbench
• Operation Theater
• Electronic Medical Record
• Clinic Specialties
• Laboratory Information System

12. Cont.…
• Pharmacy
• Blood Bank
• Dietary (F&B)
• Housekeeping/Laundry
• Equipment Maintenance System (EMS)
• Healthcare Packages
• Patient Billing
• Insurance and Contracts Management
• Management Information System (MIS)
• Hospital Administration
• Financial Accounting

13. Clinical Module
• Patient
• Patient registration
• Indoor Patient
• IPD details
• Admission
• Medical case history
• Treatment
• Discharge
• Outdoor Patient
• Appointment
• Medical history
• Prescription
• Follow up

14. Patient Emergency Patient
Counseling
Patient Registration
Follow-up
Ward
ICU Other wards
Discharge
Patient Type
Indoor Patient
Inquest
Outdoor Patient
Counseling
Prescription
Follow-up
If Patient don’t came within
one week then case close
Pregnant
New Born
Baby ?
Register Baby
Patient
Discharge
Follow-up
Case Close
Death
Case Close
Case Close
Emergency Patient Care Unit
Treatment Treatment
Recovery
Patient Flow

15. Fixed Asset Module
• Identifying an item as a Fixed Asset
• Allocating depreciation
• Managing its movement
• Maintenance
• Revaluation and Disposal etc.

16. Finance Module
Purchase
Cash Flow
Payroll
Inventory
Purchase
-Procurement
-Requisition
-Invoices
- Purchase Order
Inventory
-Stock Management
- Asset Management
Payroll
-Salary Calculation
- Leave Management
MIS
- Monthly Salary
Expenses
*Purchase Reports
-Purchase Order Report
-Procurement Report
-Requisition Report
*Payroll Reports
- Salary Report
*Inventory Reports
-Stock details Report
-Asset details Reports
*MIS Reports
- Monthly Salary Reports

17. Laboratory Module

18. Laboratory report
generation

19. Supportive Services
Module

20. Indoor Patient
Module
• Admission Cost Estimation
• Admission Approval
• Admission Request
• Doctor Transfer Details
• Nursing Notes
• IP Medical Observation
• Pending Drug Request
• Surgery Scheduling Details
• Discharge Notification Summary
• Expected Date and Time of Discharge

21. Outdoor Patient
Module
• Medical Alerts Details
• Diagnosis Detail
• Patient’s Appointments
• Clinical Service Details
• Doctor’s Diagnosis Statistics
• Daily / Weekly Schedule Summary
• Appointment Scheduling / Rescheduling Facility
• Outpatient Medical Observation Details
• Investigation / Treatment History
• Group / Package Registration Facility
• Common Billing Clinical Services
•

22. General Stores &
Inventory Module
• Stock management
• Stock Purchase through
Enquiry generation
• Sub stores issues and receipt
of stocks
• External hospital stock issues
and receipt
• Stock requisitions from sub-
stores and corresponding
management
• Quotations and Purchase
Requisitions
• Purchase order generation
and processing- Emergency
Purchase order
• Goods Receipt Note and
Purchase returns

23. Cont…
• Automatic stock updates on
receipt of goods
• Stock returns and destruction
tracking
• Invoice verification
• Supplier management and
supplier payment bucket
facility available
• Supplier invoice
management

24. New technology
Introduction
Integration of Devices In HMS
Purpose:
Attendance
Time
 In Time
 Out Time
Access control
Personnel Priority
Security
Safety
Key areas in Hospital:
Staff entrance
OT
CSSD
IPD
Stores
 Gen. stores
 Sub stores
 Pharmacy
Billing department

25. Identification
devices
Biometric Identification devices linked to the HMIS
 Modes:
 Finger scan
Face scan
Eye scan
 Human resource management
 Ease and streamlining the
administrative operations.

26. New born
Identification system
• New Born Safety system
• As theft and interchanging of new born babies is a concerning
issue for hospitals and administration.
• Monitoring and tracking babies based on wireless technology
• Scanning foot prints of babies and mother to pair .
• Ease to pair and confirm the correct mother’s baby in case of
interchange .
• Biometric matching
• Advanced security and protection system

27. Transportation
Module
Ambulance services
Providing Timely treatment by reaching the patient to the hospital
at the earliest is the core function of Ambulance services.
Keeping a track of these ambulance is an important task to keep up
with the quality of service provided.

28. GPS Tracking
GPS installed in the HMS for the Transport module enables to
• Track the route of the vehicle
• Status of the vehicle
• Speed, Mileage
• Vehicle no.
• Details of the driver
It will help to bring the more patients in time to the hospital.
Capture more no. of RTAs

29. Remote Healthcare
kits
Healthcare at your door step-
• Help reduce hospital admissions
• Bed availability for acute cases increases
• Chronic diseases treated at home
• Life style diseases
• Diabetes
• Hypertension
• Round the clock monitoring
• Tele monitoring 24X7 by nurse , healthcare provider.

30. Remote Healthcare
kits
Features:
Small Portable devices at patients home
Collects data from connected
Glucose meters
BP monitors
Pulse oximeters
The data is sent over a secure server to an online portal
Physicians can view the reading at the healthcare facility

31. Health code
• Assigning a unique Health Identification code for every
individual on national scale
• Integration of medical records of every individuals centrally.
• One Central database Nationally.
• Offers access to any Hospital without carrying any medical
documents for medical history.
• Help to forecast the disease trends all over the country
• Estimate the Healthcare turnover nationally.
• Help in healthcare strategy planning.

32. Thank You !!

33. 07/22/13 Impetech IT Solution, India 33
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