1. Bill Taylor Northeast Community Development Educator UW Cooperative Extension Service OFFICER RESPONSIBILITIES The University of Wyoming is an equal opportunity/affirmative action institution.

2. TRADITION VS. DESIGNATED The role of various officers varies with the traditions of specific organizations Some roles have been handed down through group culture and may not be universal to other groups Some duties may be specified by group/board bylaws and may be different than other bodies To be clear and enforceable, duties should be listed in bylaws or officer job descriptions specified in the bylaws 2 University of Wyoming Cooperative Extension Service

4. Specific officers often designated in state law

5. Common positions:

6. Board chair

7. Most demanding task

8. Chief volunteer officer and role model for the board

9. Responsibility to develop board as cohesive and effective team

10. Vice chair

11. Fills in when chair is not able to carry out duties

12. Chair-elect

13. Chair-in-waiting

15. CHAIR – Typical JobDescription University of Wyoming Cooperative Extension Service 5 Oversee board and executive committee meetings Serve as ex-officio member of all committees Work in partnership with the chief executive to make sure board resolutions are carried out Call social meetings if necessary Appoint all committee chairs and with the chief executive, recommend who will serve on committees Assist chief executive in preparing agenda for board meetings Assist chief executive in conducting new board member orientation

16. CHAIR – Typical JobDescription (cont.) University of Wyoming Cooperative Extension Service 6 Oversee searches for new chief executive Coordinate chief executive’s annual performance evaluation Work with nominating committee to recruit new board members Act as alternate spokesperson for the organization Periodically consult with board members on their roles and help them assess their performance

17. VICE CHAIR – Typical JobDescription University of Wyoming Cooperative Extension Service 7 Attend all board meetings Serve on the executive committee Carry out special assignments as requested by the board chair Understand the responsibilities of the chair and be able to perform those duties in the chair’s absence Participate as a vital part of the board leadership Some organizations designate the vice chair as ex-officio member of committees in place of the chair

18. SECRETARY – Typical JobDescription University of Wyoming Cooperative Extension Service 8 Attend all board meetings Serve on the executive committee Maintain all board records and ensure their accuracy and safety Review board minutes Assume responsibilities of the chair in the absence of chair, vice-chair, and chair-elect Provide notice of meetings of the board and/or of a committee when such notice is required Oversee all correspondence of the board

19. TREASURER – Typical JobDescription University of Wyoming Cooperative Extension Service 9 Attend all board meetings Serve on the executive committee Maintain knowledge of organization and personal commitment to its goals and objectives Understand financial accounting for the organization Serve as financial officer of the organization and as chairperson of the finance committee Manage, with the finance committee, the board’s review of and action related to board’s financial responsibilities

20. TREASURER – Typical JobDescription (cont.) Work w/ the chief executive or chief financial officer in preparing annual budget and presenting budget to board Review annual audit & answer board questions University of Wyoming Cooperative Extension Service 10