From Local Collection to Global Community: Recollection Wisconsin and the Digital Public Library of America
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Presented for the Lake Superior Libraries Symposium, Duluth, Minnesota, June 5, 2015. Part of the session "Hubs + DPLA = Better Together," presented with Molly Huber, Minnesota Digital Library Outreach Coordinator, Minitex.
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From Local Collection to Global Community: Recollection Wisconsin and the Digital Public Library of America
- 1. From Local Collection to Global Community LAKE SUPERIOR LIBRARIES SYMPOSIUM JUNE 5, 2015 Recollection Wisconsin and the Digital Public Library of America Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS
- 2. Recollection Wisconsin provides free access to a growing set of digitized resources from the collections of libraries, archives, museums and historical societies across Wisconsin. South Wood County Historical Museum
- 3. Recollection Wisconsin also offers standards, guidelines and training to help contributing partners build high- quality, sustainable digital collections. UW-Madison Archives
- 5. May 2015: recollectionwisconsin.org includes… 221,359 historical resources from 219 digital collections …and more records are added every month. McMillan Memorial Library, Wisconsin Rapids
- 7. “Our assignment is to develop an intriguing aggregator of curious collections, an exciting digital screen door through which people pass on the way to discovering their Wisconsin heritage.” -- creative brief as defined by Dan Saal and Jeff Ganger
- 8. Bringing Wisconsin’s collections to a national stage
- 9. SERVICE HUB BENEFITS AND IMPACT 1. Broaden the impact and reach of Wisconsin’s libraries and cultural heritage institutions. 2. Enable more Wisconsin libraries and cultural heritage institutions to share and preserve their digital collections. 3. Inspire innovative uses of Wisconsin’s digital content. 4. Ensure that Wisconsin is well-represented on the national map of digital content.
- 13. PHASE I APRIL 2015-FEBRUARY 2016 Phase I Goals: • Establish metadata aggregation infrastructure • Establish workflows for metadata ingest, remediation and sharing • Establish initial partnerships and governance structure • Establish communication and outreach plans
- 14. PHASE I CONTENT Approximately 400,000 metadata records representing content from more than 140 libraries, archives, historical societies and museums across the state. • University of Wisconsin Digital Collections Center • 182,000 records • UW-Milwaukee • 110,000 records • Wisconsin Historical Society • 15,000 records • All Recollection Wisconsin content not included in above • 94,000 records
- 15. 219,000 181,000
- 17. PHASE I METADATA AGGREGATION Responsibility of Content Partners: • Grant permission to share metadata with DPLA through a Creative Commons Zero declaration/public domain dedication
- 18. PHASE I TIMELINE April-June 2015 Governing Board, Steering Committee and Metadata Work Group established. June 2015 Service Hub application submitted to DPLA. August 2015 CC0/public domain metadata dedication confirmed with Content Partners. August-September 2015 Data Exchange Agreement and Ingest Information Form completed. Development of metadata aggregator begins. September-November 2015 Iterative ingest and metadata review with DPLA staff. January-February 2016 Data is publicly available through DPLA.
- 19. PHASE I FUNDING • Nicholas Family Foundation grant • 2015-2017 • LSTA grant (in development) • 2016 • Harvesting and hosting fees from Content Partners • In-kind contributions from Governing Partners
- 20. LESSONS LEARNED 1) Patience – big, collaborative projects move slowly 2) Start with documents – provide something for stakeholders to respond to 3) Hubs are excited to share their work 4) DPLA staff is there to help
- 21. Thank You! Mineral Point Historical Society Emily Pfotenhauer Recollection Wisconsin Program Manager, WiLS emily@wils.org 608-616-9756
Notes de l'éditeur
- Recollection Wisconsin is a portal website that provides free, centralized access to digitized cultural heritage resources from the collections of libraries, archives, museums and historical societies across the state.
- But it’s more than that. Recollection Wisconsin is also a resource to help those libraries, archives, historical societies and museums bring their collections online in a standardized way, adhering to nationally-recognized best practices. We’ve developed guidelines for digital imaging, metadata, and digital preservation, and one of my roles is to offer training to help small institutions digitize and share their collections.
- With the renewed funding from the Nicholas Foundation, we decided it was a good opportunity to consider a makeover. The original portal website was looking dated and was difficult to maintain. And we really wanted to do more to build an audience for the amazing content that our partners were already making available online. To do more than just bring content together in one place, but to help the citizens of the state connect with and learn from and enjoy that content. Basically, we wanted the new site to embody our ongoing evolution from just a collection of stuff to a community of users and contributors.
- So we connected with a really great design and web development team, who worked with us to re-visualize what the website could be and do. As part of the process of refreshing our identity, we chose to move away from the name Wisconsin Heritage Online. We felt the new Recollection Wisconsin name did a better job of describing what it is that we do: create opportunities for people to discover personal connections to the past by bringing together digital collections from across the state. And, just as important, compared to “WHO,” it’s much easier to use in a sentence and to find in a search engine.
- So what’s next? Where do we go from here? A really exciting opportunity that’s opened to us recently is the chance to bring Wisconsin’s digital collections to a national stage by participating in the Digital Public Library of America.
- Bringing Wisconsin into the DPLA as a Service Hub will broaden the impact and reach of Wisconsin’s libraries and cultural heritage institutions. The Minnesota Digital Library reported a 55% increase in visits to their digital collections since joining DPLA; the Mountain West Digital Library saw traffic increase by more than 100%. Participating in DPLA will enable more Wisconsin libraries and cultural heritage institutions to bring their collections online through coordinated statewide professional development opportunities. Inclusion in DPLA will inspire innovative uses of Wisconsin’s digital collections. As Amy mentioned, DPLA works to enhance metadata from contributors through geotagging and other tools. This enhanced metadata is made available through an open API, which developers and researchers can use to create innovative environments for learning and discovery. A Service Hub in Wisconsin will also ensure that our state is well represented on the national map of digital content as DPLA continues its rapid growth.
- Here’s the topography of DPLA in the US.
- To help visualize the relationship between the different pieces of the Service hub relationship, one can imagine a local historical society or public library as a pond, containing in it unique, valuable cultural content. These ponds send their content through tributaries to the lakes, DPLA Service hubs, which aggregate data from the various cultural heritage institutions across their state or region, the ponds. The Service hubs then feed this content through rivers to the ocean, DPLA. The service hub model ensures that even the smallest institutions have an on-ramp to participation in DPLA. One of the six pilot service hubs was the Minnesota Digital Library, which has reported a 55% increase in use of their digital collections since adding their content to the DPLA in 2013. Another hub, the Mountain West Digital Library, which covers Idaho, Utah and Nevada, reports an even bigger increase – 106%.
- Each of these partners had already made an ongoing commitment of specific resources in support of the Recollection Wisconsin collaborative. These in-kind contributions are providing the foundation for creating a Service Hub in the state. Milwaukee Public Library hosts content for small institutions. UW-Madison maintains a metadata aggregator. UW-Milwaukee will provide digitization services and consulting for Milwaukee-area cultural heritage institutions. DPI administers LSTA funding including the Digitization of Library Historical Resources funding category. Wisconsin Historical Society provides support for technology development and community outreach. WiLS hosts Recollection Wisconsin program staff, provides project management, and acts as fiscal agent for the collaborative.
- The work to scale up from the existing Recollection Wisconsin program to a DPLA service hub will be rolled out in phases. Phase I is relatively short and closely follows the timeline DPLA has established for adding new Service Hubs. Basically, Phase I puts procedures in place in order to share our first batch of metadata with DPLA. Goals for Phase I are: Build out the tools for aggregating data and sharing it with DPLA in a single stream (this work is being contributed by UW-Madison) Creating procedures for evaluating and adding metadata from Content Partners (this is the purview of a Phase I metadata workgroup, which is made up of metadata staff at Wisconsin Historical Society, WiLS, UW-Milwaukee, UW-Madison and Marquette University) Formalizing partner relationships and creating a governance structure (which I’ll talk about more in a moment) Create a plan for information sharing and building community awareness and support across the state (this will be the purview of a Steering Committee which is now being established)
- Phase I will provide approximately 400,000 metadata records to DPLA. That number represents content held by more than 140 libraries, archives, historical societies, museums and other institutions throughout Wisconsin. It encompasses a broad array of original materials including photographs, maps, manuscripts, books, films, oral histories, music, artwork and artifacts.
- In expanding into a DPLA Service Hub, Recollection Wisconsin’s scope of content will necessarily expand as well. The data currently harvested for Recollection Wisconsin represents content describing state and local history and culture. In Phase 1, the amount of harvested data will nearly double, and will expand beyond content about state and local history to a much broader scope of subject matter. This expanded scope will encompass many significant research collections that are held by Wisconsin institutions but are not about Wisconsin. Just a few examples are the archives of the 1964 Freedom Summer Project documenting Civil Rights activism in Mississippi, held by the Wisconsin Historical Society; the vast holdings of the American Geographical Society Library at UW-Milwaukee; and the Digital Library for the Decorative Arts and Material Culture, digitized by UWDCC in partnership with the Chipstone Foundation.
- Technology for aggregating metadata will be developed and maintained by UW-Madison using the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH). UW-Madison will harvest data from Content Partners through OAI, then use OAI to feed that data to DPLA in a single stream. Search results made available through DPLA will always link users directly back to the original digital source material.
- A Content Partner is any library, archives, historical society, museum or other institution that provides public access to digitized content and makes metadata describing that content available for OAI harvesting. In order to participate in DPLA through the Service Hub, Content Partners will need to dedicate their metadata to the public domain through a Creative Commons CC0 license. This summer, we will be getting in touch with all existing Content Providers to formalize this public domain dedication. The CC0 declaration is essential. Opening up data in this way is what enables the work that DPLA does to enhance data and make it available through their API.
- Here’s our timeline for Phase I: The creation of the board, steering committee and metadata work group are currently underway. In June we will go through DPLA’s application process in order to formalize our partnership and make our Service Hub status official. This summer we’ll be contacting Partners to secure the Creative Commons Zero determination. Late this summer and early fall we’ll begin the metadata ingest process with DPLA staff. In early 2016, that first batch of approximately 400,000 metadata records will be shared with the world through DPLA.
- Current funding for the hub comes from multiple sources, including a grant from the Nicholas Family Foundation, an LSTA grant which is currently in development, fees contributed by Content Partners for hosting content and harvesting data, and the in-kind commitments I mentioned earlier. We are actively pursuing additional funding for Phase II and beyond. Potential funding sources we’re looking into include federal grants, gifts from private foundations or other donors, cost recovery services and additional in-kind contributions.
- Shoutout to Empire State Digital Network Shoutout to Amy Rudersdorf