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Current Thinking on Strategic
Planning and Implementation



Cap Gemini Ernst & Young
July 2001
We’re trying to answer two questions

• How do global, multi-business line companies develop strategy?
   – Focused on the role of the corporate centre in helping companies make, communicate and
     implement strategies.

• What is the latest thinking on how these companies should develop strategy?
   – What does “good” look like?
   – Best practice?
   – Useful approaches?




               It is intended to foster discussion about how to address the key challenges.




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Document structure

• Corporate Strategic Planning?:
   – Why Do It?
   – How Does It Happen?
   – What Does It Look Like?
   – What Are Some of the Pitfalls?

• Evolving Ideas on What “Good” Looks Like

• Implementing Strategic Intent

• Company Examples

• Implications for Global, Multi-business Companies




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Corporate Strategic Planning


• Why Do It?

• How Does It Happen?

• What Does It Look Like?

• What Are Some of the Pitfalls?
Why have a corporate strategic planning function?

• To be the custodian of the overall best interests of the corporation:
   – Maximise the overall performance of the business portfolio
   – Manage trade-offs across the business
   – Tee-up investment/resource-allocation choices and decisions

• To set the “boundaries” of the company:
   – What’s in the portfolio
   – Manage merger and acquisition activity

• To steer and influence “strategy making”:
   – Influence managers in the business unit
   – Determine key mechanisms (planning procedures, hurdle rates, control processes,
     organisational processes)
   – Develop culture in which business units propose and implement strategy.



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How does it happen?



     Formal Strategic                                                                   Opportunistic
     Planning Process                   And/Or                                            Process




 •   Set calendar                                                            •    One-off event or process

 •   Links corporate and BU                                                  •    Possibly triggered by internal
     strategic plans                                                              or external changes

 •   Linked to planning and                                                  •    Could be managed internally,
     budgeting cycle                                                              or draw on external help

                                                                             •    May or may not be linked to
                                                                                  planning and budgeting




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What does it look like?


                                      It’s very Varied

     Centre very involved in
                                                                                         Centre very detached
     BU strategies




     Elaborate planning
                                                                                         No planning systems
     systems



     Strategic discussions
                                                                                         Strategy discussions ad
     very structured and
                                                                                         hoc and informal
     formal



     Centre initiates and                                                                Centre reacts to BU
     executes acquisitions                                                               acquisition proposals

                                                        etc



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What are the pitfalls?
                Pitfall                                                                               Definition
            Habits of Mind                    • Tunnel vision, blindspots, or enthusiasms about the right strategy

                 Barons
                                              • Senior group executives fight to build up their own territories with little regard for the
                                                  corporate interest

             Interference
                                              • Corporate influence over business unit strategies seen as arbitrary, unpredictable,
                                                  indiscriminate or uninformed

      Exercise in Cleverness
                                              • Fall into an adversarial mode in which corporate and business levels try to score points off
                                                  each other

             Bureaucracy                      • Seen as a planning exercise, a repetitive annual event that adds little value

            Hockey-sticks
                                              • Over-optimistic projections which reduce the value, and credibility of planning and control


              Lip Service
                                              • Disconnect between strategic goals and what really influences promotion and financial
                                                  rewards—people pay lip-service to the strategy

           Control Games
                                              • Control objectives can become ends in themselves and gamesmanship to meet defined
                                                  targets can damage long term business health

      Moving the Goalposts                    • Shifting strategic objectives

          “Yes, Chairman”                     • Studies arrive at conclusions that already enjoyed wide support in the business

       Strategy and Inaction
                                              • Communication and consensus-building is not an integral part of the strategic decision
                                                  making process

Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987.
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Evolving Ideas on What “Good”
Looks Like
This section is a “potted history” of ideas about “good”
    strategic management

                                                                                                                            Hamel
                                                         Hax and Majluf                                                          Markides
     Goold & Campbell                                          Mintzberg                               Kaplan & Norton
                                                                                                                                       Gratton


         1987   1988    1989   1990   1991     1992       1993       1994          1995    1996         1997   1998      1999    2000   2001


T
                                                                  A “looser”
                                  Formalised                                                       How to                         Be creative.
H      Structure
       and roles.
                                   planning
                                                                   role for
                                                                  strategic
                                                                                                operationalise                    Be different.
                                   process.                                                       strategy.                     “People” focus.
                                                                  planning.
E
M
E
S




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GOOLD & CAMPBELL

Goold and Campbell tried to describe the best role for the
corporate centre

• How the centre should add value to the businesses.

• What sort of relationship it should have with business unit managers.

• How it should manage the process for making strategic decisions.




                                But they found no “ right answer”—no single, universal to good strategic
                                management.




Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used.
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GOOLD & CAMPBELL

Instead they found different—but valid—strategic
management styles

                                  Framework to Describe Strategic Management Styles

                                                                                                                                         High
                                                                  Centralised

                                                                                                                                                    Planning Influence

                                                                                                                                            •   Degree to which centre shapes
                                                   Strategic                     Strategic                                                      strategies
 8 different strategic                             planning                    programming                                                  •   Measure of top-down
 management styles                                                                                                                              involvement
                                                                                                                                            •   About input to decision
                                                   Strategic                     Strategic                    Financial
                                                   venturing                      control                   programming



                                                   Holding                                                    Financial
                                                   company                                                     control
                                                                                                                                          Low

                                            Flexible Strategic              Tight Strategic               Tight Financial


                                                                           Control Influence

                                                                   •   Targets the centre agrees with BUs
                                                                   •   How centre reacts to results
                                                                   •   About outputs of decisions

Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used.
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GOOLD & CAMPBELL

The three most common styles were “strategic planning”,
“strategic control” and “financial control”

    Strategic
   Management                            Strategic Planning                                      Strategic Control                              Financial Control
      Style
                                •     The centre:                                  •       A variation on the Strategic               •     Centre’s influence exercised
                                         – Establishes extensive planning                  Planning style.                                  mainly through budgeting
                                            process.                                                                                        process.
                                                                                   •       Centre prefers to leave
                                         – Makes major contributions to                    initiative in development of               •     Broad strategic direction left
                                            strategic thinking.                            plans to BU managers.                            to the business units.
                                         – May have a corporate strategy
     Management                             guiding BUs.                           •       Centre “checks quality” of
      Approach                                                                             plans, rather than provides
                                •     Less attention devoted to                            direction.
                                      control targets.
                                                                                   •       Targets set for strategic
                                                                                           objectives (e.g. market
                                                                                           share) as well as financial
                                                                                           performance.

                                •     BOC                                          •       Courtaulds                                 •     BTR
Company Examples                •     BP                                           •       ICI                                        •     GEC
                                •     Cadbury Schweppes                                                                               •     Hanson Trust




Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used.


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GOOLD & CAMPBELL

Successful companies matched their strategic management style
to the business circumstances


                                                                                                      Diagnostic to help making strategic
           Characteristics of Companies with
                                                                                                        management style to business
          successful decision-making process
                                                                                                                circumstances
      •     Match strategic management style to                                                   •     Nature of the business:
            the business circumstances                                                                     – Diversity of the business portfolio, and
      •     Central managers close enough to                                                                  linkages between business units
            each business to be able to add value                                                          – Size and payback of investments
      •     A free and open exchange of                                                                    – Stability of the competitive battle facing
                                                                                                              the business
            information and views between the
            centre and business units                                                             •     Resources in the organisation:
      •     Shared commitment, energy and                                                                  – Personality of the Chief Executive
            purpose between all levels of                                                                  – Skills and experience of senior managers
            management.                                                                                    – Degree of financial stress on the
                                                                                                              organisation.




Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used.
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HAX AND MAJLUF

Hax and Majluf focused on the process to develop a
strategic plan


                  They outlined two Major Cycles in the Strategic Planning Process


                                                                                                                          Strategic & Operational
             Strategic Formulation
                                                                                                                          Budgeting




                      Corporate                                                                                                  Corporate



                      Business                                                                                                    Business


                     Functional                                                                                                  Functional




Source: A.C. Hax, N.S. Majluf: “The Strategy Concept and Process, A Pragmatic Approach,” 1996.
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HAX AND MAJLUF

They prescribed the whole strategic planning process
through to detailed budgets

      Planning                                                                                                                                  Strategic and
                                                                       Strategy Formulation
     Perspectives                                                                                                                            Operational Budgeting

                                                            Environmental
                                    Internal Scrutiny                                                 •   Horizontal Strategy and Vertical
                                                                Scan
                                                                                                          Integration Revisited                       Budgeting
       Corporate                                                                                      •   Resource Allocation and                  Consolidation and
       Strategy                                                                                           Portfolio Management                        Approval
                                        Corporate Strategic Thrusts and                               •   Budgeting guidelines
                                           Performance Objectives




                                                                                    Mission


       Business                             Internal Scrutiny                                                    Environmental Scan                 Business
                                                                                                                                                    Budgeting
       Strategy
                                                                              Proposed Strategy,
                                                                                Programs, and
                                                                                   Budgets




      Functional                            Internal Scrutiny                                                    Environmental Scan                 Functional
                                                                                                                                                    Budgeting
       Strategy
                                                                              Proposed Strategy,
                                                                                Programs, and
                                                                                   Budgets



Source: A.C. Hax, N.S. Majluf: “The Strategy Concept and Process, A Pragmatic Approach”, 1996.
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HAX & MAJLUF

In this view, “good” strategic management involves
following a disciplined process

• Same process regardless of the company’s business circumstances

• Strong focus on rational dimension, and data-driven approach

• Although prescriptive, probably reflects key elements of many strategic
     management processes:
        – Strategy cycle feeding in to planning and budgeting cycle
        – Top-down and bottom-up iterations
        – Corporate, business and functional dimension to strategy making and planning and
          budgeting.




Source: Michael Goold and Andrew Campbell, “Strategies and Styles,” 1987.
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MINTZBERG

Mintzberg puts forward a very different view about “good”
strategy making and “good” strategic planning



                          Deliberate                                                                                                    Emergent
                           Strategy                                                                                                     Strategy



        • Realisation of the strategy matches                                                                             • The strategy is identified from
            the intended course of action                                                                                   patterns of consistencies deserved
        •   Planned strategy                                                                                                in past behaviour - despite, or in the
                                                                                                                            absence of, intention
        •   Strategy developed in a formalised
            process                                                                                                       • Strategy develops inadvertently:
        •   Essence of strategy formulation =                                                                                 –Without conscious intention of senior
                                                                                                                               management
            analysis
                                                                                                                              –Often through a process of learning
        •   Provides the organisation with a                                                                              • Synthesis of past and current
            sense of purposeful direction.
                                                                                                                            behaviour
                                                                                                                          • Essence of strategy formulation =
                                                                                                                            creative act of synthesising
                                                                                                                            experiences into a novel strategy.




Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994.
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MINTZBERG

For Mintzberg, successful strategy making is looser,
messier, and more creative than “conventional” planning

                                                                                             • Strategy making needs to function
                                                                                                   beyond the boxes:
                                                                                                       – Understand the difference between strategic
                                                                                                         planning and thinking

                   Search all those strategic                                                          – Strategic thinking involves intuition and
                 planning diagrams, all those                                                            creativity.
                  interconnected boxes that
                     supposedly give you                                                     • Strategies often cannot be developed on
                 strategies, and nowhere will                                                      schedule and immaculately conceived:
                   you find a single one that                                                          – Must be free to appear at any time and at any
                  explains the creative act of                                                           place in the organisation
                synthesising experiences into                                                          – Typically through messy processes at informal
                        novel strategies                                                                 learning
                                                                                                       – By people at various levels who are deeply
                                                                                                         involved with the specific issues at large.




Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994.
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MINTZBERG




He saw five roles for strategic planners
                         Role                                                                                 Specifics
                                                               • Codify - clarify and express - the strategies in terms sufficiently clear to make
                                                                 them fully operational.
 Strategic Planning                                            • Elaborate them into sub-strategies, ad hoc programmes, and action plans.
                                                               • Convert them - e.g. consider their effects on budgets and performance
                                                                 controls.

                                                               • Communicate strategic intentions - via programmes, schedules, budgets
 Communication & Control                                       • Control pursuit of them
                                                               • Gain support of influential outsiders

                                                               • Help managers find fledgling strategies:
 Finding Strategy                                              • Find patterns
                                                               • Discover new ways of doing or perceiving things

                                                               • Analyse specific issues
 Analysis                                                      • Provide simple, alternative conceptual interpretations of the world


                                                               • Encourage managers to think about the future in creative ways
 Catalyst                                                      • Get others to question conventional wisdom, and help people out of conceptual
                                                                   ruts.



Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994.
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KAPLAN & NORTON

Kaplan and Norton—in the 90s—shifted the focus to
operationalising the strategy

• Kaplan and Norton, like others, linked shareholder value creation to strategy
     to tangible measurable performance at a grass roots level

• Their unique insight was to balance the financial perspective against a
     customer perspective, an internal business perspective, and an innovation
     and growth perspective

• Power of approach is in integration:
        – Links strategy to shareholder value creation through an integrated set of specific
          objectives with clearly-defined measures
        – Enables strategic goals to be translated into achievable, measurable objectives throughout
          an organisation.




Source: Robert S Kaplan and David P Norton, “The Balanced Scorecard, Translating Strategy Into Action”, 1996.
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KAPLAN & NORTON

In 2001, Kaplan and Norton broadened the role of the
Scorecard to encompass mobilising and engaging people
• The new scorecard has a stronger mobilisation focus:
        – Provides a mechanism for integrating the efforts of the whole organisation, involving all
          employees in the strategy discussion
        – Provides continuous feedback or the effectiveness of the strategy
        – Mobilises change through executive leadership
• The most important broadening of the role is in the concept of the strategy
     map:
        – Provides the primary basis for conceptionalising how the strategy works
        – Maps all the underlying dynamics through which strategy drives performance
• The strategy map is a visual tool to link the scorecard’s financial perspective
     with new, broader customer, internal and learning and growth perspectives:
• Customer perspective - defines the customer value proposition that will
     deliver the financial performance
        – Internal perspective - outlines how internal operations and innovation will create customer
          value
        – Learning and growth perspectives show how to develop internal capabilities that the
          internal processes need.
Source: Robert S Kaplan and David P Norton, “The Strategy-Focused Organisation: How Balanced Scorecard companies thrive in the new business environment.”
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HAMEL

Hamel’s most recent view is “good” strategy making is
about “information” and “revolution”

Key themes:

• Today’s business environment is in an ‘age of revolution’

• The status quo is doomed - the only chance for survival is innovation:
        – Business concept innovation
        – Innovation that changes the bases of competition in an industry

• Call to create permanent revolution:
        – Continually challenge, refresh and overturn prevailing mindsets in an industry.




                                                      Too influenced by the dot.com bubble?


Source: Gary Hamel, “Leading the Revolution”, 2000.
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MARKIDES

Markides’ view is also about innovation—“good” strategy
making is about thinking and being different

Key themes:

• Companies need to continually explore new opportunities for strategic
     innovation

• Strategy innovation is about exploiting unique strategic positions. To do this
     companies need to answer some basic questions:
        – What business are we in?
        – Who are our customers? What will we offer them?
        – How will we do this efficiently?
        – What kind of organisation do we need to support our choices?

• Unusual success in business derives from doing unusual things

• The essence of strategy and competitive advantage is not doing the same
     things as your successful competitors, but doing it differently.

Source: Constantinos Markides. “All the Right Moves”, 2000.
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GRATTON

And Gratton’s perspective is that “good” strategy making is
about capturing the emotional commitment of people

Key themes:

• A company’s capacity to perform is dependent on its ability to:
        – Capture the emotional commitment of its members, and
        – Integrate this commitment into complex modem of co-operation and collaboration

• Gratton proposes humanistic and action-orientated view of organisations:
        – Humanistic : corporations are social entities that provide meaning and purpose for people
        – Action-orientated : Companies exist not for the development of their employees, but to
          perform business tasks and deliver on business goals
        – Companies that successfully bridge those two ideas can enhance organisational
          performance

• Gratton provides a six-step management process to link the nature and
      aspiration of human beings with the performance of the organisation.


Source: Lynda Gratin, “Living Strategies: Putting People at the Heart of Corporate Purpose”, 2000
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So, “good” strategy making (from corporate view) is
about . . .

                                                                                              Emerging Themes
    . . . horses for courses (specific to each                                                 Situational Strategic
          company)                                                                             Management Styles

    . . . following a disciplined, formal process
                                                                                                A Formal Process
    . . . “between the boxes” stuff (creativity,
          learning)                                                                               Fresh Creative
                                                                                                  Thinking/Ideas
    . . . operationalising the strategy
                                                                                               Operationalising the
    . . . mobilisation                                                                              Strategy


    . . . innovation                                                                              Being Different


    . . . revolution                                                                          Buy-in and Mobilisation

    . . . being different, being unusual

    . . . capturing the emotional commitment of
          people


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Implementing Strategic Intent


• Mintzberg’s Three Step Operation

• Balanced Scorecard

• Business Management Process
STRATEGIC IMPLEMENTATION

Having decided one’s strategy, implementing strategic
intent is essential for operational reality to follow
•    The tools to develop an appropriate organisational                                                                          Turning Vision into Reality
     strategy for change are well proven
                                                                                                                                 A powerful business strategy needs to be matched
•    However many businesses fail to deliver the strategy                                                                        by a powerful delivery mechanism in order to turn
     they develop                                                                                                                vision into reality
                                                                                                          High
•    Usually the fundamental business management process
     is at fault – the bridge between strategy and operation is
     not functioning
                                                                                                                                   Unfulfilled vision              Challenging
                                                                                                                                                                     vision
                                                                          Operational




                                                                                                             Power of Strategy
              Strategy
                                                                           Engine
                                                                                                                                                           c   e
                                                                                                                                                        Pa

•    Various models exist to ensure the machinery between
     strategy and operational engine are effective:                                                                                       No                       Pedestrian
        – Mintzberg’s three step operation
                                                                                                                                         vision                      vision
        – Balanced scorecard
        – Business management process.                                                                     Low
                                                                                                                                 Low         Power of Delivery Method               High

                      To exploit an organisation’s capability and potential, the power of its strategy needs to
                      be matched by the power of its delivery mechanism and pace of implementation.

Source: Alan Meeking, Business Strategy Review, Winter 1994.
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STRATEGIC IMPLEMENTATION: MINTZBERG’S THREE STEP OPERATION

Strategic planning must be differentiated from strategic
thinking
                                                                   Strategic Planning Overview

               What is Strategic Planning?                                                                           Strategic Planning Issues
   •      Strategic planning is defined as “the                                                             •   Many companies have a problem with the
          process by which an organisation envisions                                                            actual planning system. It often breaks
          its future and develops the necessary                                                                 down because of faulty preparation and
          procedures and operations to achieve the                                                              implementation
          future… it requires the clear setting of goals                                                         – Line managers not involved
          and objectives which provide the
          organisation with its core priorities and a                                                            – Business units not designed correctly
          set of guidelines for virtually all day-to-day                                                         – Action steps not defined in detail
          managerial decisions”                                                                                  – Strategic plans not integrated with other
                                                                                                                     organisational controls like budgeting
   •      It is a structured process that organises and                                                          – Objectives not defined properly by top
          co-ordinates activities of managers who do                                                                 management
          the planning.
                                                                                                            •   However, the “how to do it” in practice
                                                                                                                varies significantly between companies –
                                                                                                                there is no one “right” solution.
               What is Strategic Thinking?
    •     This is the creation of new business
          strategies in either a formal or informal
          setting.

Source: “The Fall and Rise of Strategic Planning”, Henry Mintzberg, HBR, Jan-Feb 1994.
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STRATEGIC IMPLEMENTATION: MINTZBERG’S THREE STEP OPERATION

Strategic planning can be used to programme and
operationalise a company’s strategies in three steps

                Codification                                                      Elaboration                                          Conversion
•     Strategies must be clarified and expressed                 •     Codified strategies need to be broken               •   Consider the effects of changes on the
      in terms sufficiently clear to render them                       down into substrategies and adhoc                       organisation’s operations e.g effects on
      formally operational, so their                                   programs as well as overall action plans                budgets and performance controls
      consequences can be worked out in detail                         specifying what must be done to realise
                                                                       each strategy                                       •   Objectives need to be restated and
•     Care and attention to detail is essential so                                                                             budgets reworked, policies and standard
      as not to lose nuance and subtlety                         •     E.g. Build four new factories and hire 200              operating procedures reconsidered to take
                                                                       new workers.                                            into account the consequences of the
•     E.g. A broad vision like “capturing the                                                                                  specific changes.
      market for a new technology” is very
      different from a specific plan to “increase
      market share to 35%, focusing on the high
      end”.




                                                                 •     Co-ordination of strategy and
                                                                       formalisation into an operational
                                                                       plan.



                             Programing of strategy in this way will also gain the tangible as well as moral
                             support of influential outsiders such as financiers, suppliers and governmental
                             agencies.


Source: “The Fall and Rise of Strategic Planning”, Henry Mintzberg, HBR, Jan-Feb 1994.
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STRATEGIC IMPLEMENTATION: BALANCED SCORECARD

The balanced scorecard facilitates the development of
strategic planning through to an operational plan

• The four management processes on the scorecard separately, and in
     combination, contribute to the linking of long-term strategic objectives with
     short-term actions.

                                                 Managing Strategy: Four Processes
                                                                   Translating the vision
                                                                   • Clarifying the vision
                                                                   • Gaining consensus

         Communicating and linking
         • Communicating and                                                                                     Feedback and learning
           educating                                                             Balanced                        • Articulating the shared vision
         • Setting goals                                                         Scorecard                       • Supplying strategic feedback
         • Linking rewards to                                                                                    • Facilitating strategy review and learning
           performance measures

                                                              Business planning
                                                              • Setting targets
                                                              • Aligning strategic initiatives
                                                              • Allocating resources
                                                              • Establishing milestones
Source: “Using the Balanced Scorecard as a Strategic Management System”, Kaplan and Norton, HBR, Jan-Feb 1996.
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STRATEGIC IMPLEMENTATION: BALANCED SCORECARD

The balanced scorecard facilitates the development of
strategic planning through to an operational plan


                                                    Communicating and
    Translating the Vision                                                                          Business Planning                         Feedback and Learning
                                                        Linking
•     Helps managers build a                  •     Lets managers communicate                •      Almost all organisations are          •    Existing feedback and review
      consensus around the                          their strategy up and down the                  implementing a variety of                  tends to focus on whether
      organisation’s vision and                     organisation and links it to                    change programs. Managers                  company/department/
      strategy, in order for people to              departmental and individual                     have difficulty integrating diverse        employees have met their
      act on becoming “best in class”,              objectives                                      initiatives to achieve their               budgeted goals
      “number one supplier”.                           – E.g An oil company uses the                strategic goals, leading to
      Statements must then be                             scorecard as the basis of                 frequent disappointment               •    With balanced scorecard a
      translated into operational terms                   calculating incentive                                                                company can monitor short term
      that provide useful guides to                       compensation.                      •      When managers use the                      results from three additional
      action at the local level.                                                                    ambitious goals for balanced               perspectives – customers,
                                              •     Traditionally departments are                   scorecard measures as the                  internal business processes and
                                                    evaluated by their financial                    basis for allocating resources             learning and growth – and
                                                    performance and individual                      and setting priorities, they               evaluate strategy
                                                    incentives are tied to short term               undertake only the initiatives that
                                                    financial goals                                 help achieve their long term          •    Strategies can therefore be
                                                                                                    strategies.                                modified to reflect real-time
                                              •     The scorecard gives managers                                                               learning.
                                                    a way of ensuring that all levels
                                                    of the organisation understand
                                                    the long term strategy.




Source: “Using the Balanced Scorecard as a Strategic Management System”, Kaplan and Norton, HBR, Jan-Feb 1996.
                                                              Cap Gemini Ernst & Young • Proprietary and Confidential                                                   - 32 -
                                                                                   LSLab6.07.01ab
STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS

The business management process is dynamic and is built
up in stages
                               The Business Management Process (BMP) Framework
                                                                                                       2
                                                                                                           Key Performance
                                                                                                              Indicators

                                                                                                       3
     Customer and                               1                                                              Performance                6
                                                        Strategic
      Shareholder                                                                                                Targets
                                                                                                                                                  Structured
                                                        Business
         Needs                                                                                                                                     Review
                                                        Objectives                                     4
                                                                                                               Gap Analysis

                                                                                                       5
                                                                                                               Improvement
                                                                                                                Initiatives



                                                                                                           7
                                                                                                               Linkage


•     The business management process is a framework to facilitate operationalisation of an organisation’s strategy

•     Its elements do not have to be implemented concurrently or in full to start producing an operational benefit and
      organisational learning

•     The framework is founded on the premise of Plan-Do-Review – new strategic objectives are set in the light of
      achievement and experience hence, institutionalising continuous improvement.

Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4.
                                                                Cap Gemini Ernst & Young • Proprietary and Confidential                                        - 33 -
                                                                                      LSLab6.07.01ab
STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS

The seven elements of the business management process
allow incremental progress to be achieved and reviewed
      Business Management                               1. Strategic Business
                                                                                                    2. Key Performance Indicators                           3. Performance Targets
       Process Framework                                      Objectives
                                                  •    Setting objectives based on needs of         •      Introducing a balanced set of KPIs           •   Setting challenging targets against the
                                                       organisation’s primary stakeholders                 related directly to the strategic business       KPIs as a spur to achievement and as a
                                                       (customers and shareholders)                        objectives linked top-to-bottom                  foundation for systematic progress
                             2                                                                             throughout the organisation and derived          review
                             3                    •    Translating these needs into a limited              from the root causes and key drivers of
                 1                       6             number of strategic business objectives             operational and financial performance.       •   Targets must be cascaded throughout
                             4                         to be achieved in a given time period.                                                               the organisation, broken down into sub-
                             5                                                                                                                              targets for shorter time windows and
                                                                                                                                                            communicated visually.
                              7


           4. Gap Analysis                            5. Improvement Initiatives                            6. Structured Review                                     7. Linkage

•     Identifying the performance or capability   •    Developing a limited set of properly         •      Implementing structured, simultaneous        •   Replicating the basic BMP framework at
      gaps that must be closed in order to             planned resources and managed                       and interactive review of progress               each review level and connecting the
      deliver the targeted performance levels,         improvement programs to close the                   against both KPI targets and                     organisation top-to-bottom through
      based on the premise that you cannot             gaps in performance or capability                   improvement initiatives                          cascaded KPIs and structured review.
      have a performance target without some
      concept of the means for its delivery.      •    Identifying, prioritising merging and        •      KPIs are reviewed at an appropriate
                                                       rationalising the large number of existing          frequency
                                                       initiatives thereby releasing energy,
                                                       resources and goodwill across the            •      Performance information is factual and
                                                       organisation.                                       is simply presented
                                                                                                    •      Focus is an action not on excuses
                                                                                                    •      Follow up is well planned and
                                                                                                           conspicuous.




                                  The critical elements of this system are structured review and top-to-bottom
                                  linkage.

Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4.
                                                                   Cap Gemini Ernst & Young • Proprietary and Confidential                                                                 - 34 -
                                                                                          LSLab6.07.01ab
STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS

Improved performance using the business management
process
       Reasons for BMPs
                                                                  Potential Pitfalls                                The Pull-Through Effect of KPIs and BMP
           Success
•     Top-to-bottom attention is                         •     Barriers to change




                                                                                                             Cu o ces
      directed on achieving the                                  – Managerial frustration




                                                                                                              pr
                                                                                                               sto s m i
      organisation’s key objectives                                                                                                                                                               Business




                                                                                                                 M
                                                                                                                   m e an m p

                                                                                                                   bu
                                                                                                                    ark ess
                                                                 – Staff cynicism




                                                                                                                      r d ag rov

                                                                                                                      sin
                                                                                                                        et- str
                                                                                                                                                                                                   Need




                                                                                                                         ri v e m e m
                                                                                                                 co
•     Shortfalls in performance are




                                                                                                                           foc ate
                                                                 – Lack of resources




                                                                                                                             en en t en
                                                                                                                             lla




                                                                                                                               us gy
      promptly and systematically




                                                                                                                                 bo




                                                                                                                                 b u an t



                                                                                                                                  ed
                                                                                                                                    rat




                                                                                                                                     sin d
                                                                                                                                     Cr n an
      addressed                                          •     Lack of support from the top.




                                                                                                                                        io
                                                                                                                                                                                                   Effective




                                                                                                                                         os d p solv




                                                                                                                                         ess
                                                                                                                                                                                     s




                                                                                                                                           s f ro in
                                                                                                                                                                                   PI              Leadership




                                                                                                                                              un bl g
                                                                                                              M
•     A continuous cycle of planning,                                                                                                                                          K




                                                                                                                                                ct i em
                                                                                                                an
                                                                                                                                                                        f




                                                                                                                                                    on
                                                                                                                                                    ag supe iven
                                                                                                                                                                     eo
      objective-setting, achievement




                                                                                                                                                      al
                                                                                                                                                       em rv es
                                                             Critical Success Factors                                                                 s




                                                                                                                                                        eff
      and review drives organisational




                                                                                                                                                         en isor s
                                                                                                                                                   dU




                                                                                                                                                           ec

                                                                                                                                                            ta y
                                                                                                                                                              t
      learning and continuous
                                                                                                                                                 n




                                                                                                                                                                nd
      improvement
                                                         •     Support from the top                                                        io n a MP
                                                                                                                                        tat nd B




                                                                                                                                                                                      Inv
•                                                                                                                                      n a
                                                                                                                                    me
      Activities not contributing to key




                                                                                                                                                                                        olv
                                                         •     Target the enthusiastic first




                                                                                                                                                                                         em
                                                                                                                                 le




                                                                                                                                                                           Te
      business objectives are quickly
                                                                                                                            p




                                                                                                                                                                               am



                                                                                                                                                                                            en
      identified and eliminated,
                                                                                                                         Im




                                                                                                                                                                                              t
                                                                                                                                                                                 wo
                                                         •     External help in implementation




                                                                                                                                                              L e g an
      releasing resources for more




                                                                                                                                                                                   rk
                                                                                                                                                                or
                                                                                                                                                                 arn isa
      productive use.                                          to start the process off and




                                                                                                                                                                    ing tion
                                                               move it to the point where




                                                                                                                                                 Cu an g
                                                                                                                                                  ch
                                                                                                                                                   ltu e
                                                               improvement is self-sustaining.




                                                                                                                                                      re
                                                       “The whole process gives a substantial boost to
                                                        managerial productivity. Anything up to a 10-
                                                      fold cut in unproductive meeting time is common
                                                                    place” Alan Meekings




Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4.
                                                                Cap Gemini Ernst & Young • Proprietary and Confidential                                                                                   - 35 -
                                                                                      LSLab6.07.01ab

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Strategic planning gsw

  • 1. Current Thinking on Strategic Planning and Implementation Cap Gemini Ernst & Young July 2001
  • 2. We’re trying to answer two questions • How do global, multi-business line companies develop strategy? – Focused on the role of the corporate centre in helping companies make, communicate and implement strategies. • What is the latest thinking on how these companies should develop strategy? – What does “good” look like? – Best practice? – Useful approaches? It is intended to foster discussion about how to address the key challenges. Cap Gemini Ernst & Young • Proprietary and Confidential -2- LSLab6.07.01ab
  • 3. Document structure • Corporate Strategic Planning?: – Why Do It? – How Does It Happen? – What Does It Look Like? – What Are Some of the Pitfalls? • Evolving Ideas on What “Good” Looks Like • Implementing Strategic Intent • Company Examples • Implications for Global, Multi-business Companies Cap Gemini Ernst & Young • Proprietary and Confidential -3- LSLab6.07.01ab
  • 4. Corporate Strategic Planning • Why Do It? • How Does It Happen? • What Does It Look Like? • What Are Some of the Pitfalls?
  • 5. Why have a corporate strategic planning function? • To be the custodian of the overall best interests of the corporation: – Maximise the overall performance of the business portfolio – Manage trade-offs across the business – Tee-up investment/resource-allocation choices and decisions • To set the “boundaries” of the company: – What’s in the portfolio – Manage merger and acquisition activity • To steer and influence “strategy making”: – Influence managers in the business unit – Determine key mechanisms (planning procedures, hurdle rates, control processes, organisational processes) – Develop culture in which business units propose and implement strategy. Cap Gemini Ernst & Young • Proprietary and Confidential -5- LSLab6.07.01ab
  • 6. How does it happen? Formal Strategic Opportunistic Planning Process And/Or Process • Set calendar • One-off event or process • Links corporate and BU • Possibly triggered by internal strategic plans or external changes • Linked to planning and • Could be managed internally, budgeting cycle or draw on external help • May or may not be linked to planning and budgeting Cap Gemini Ernst & Young • Proprietary and Confidential -6- LSLab6.07.01ab
  • 7. What does it look like? It’s very Varied Centre very involved in Centre very detached BU strategies Elaborate planning No planning systems systems Strategic discussions Strategy discussions ad very structured and hoc and informal formal Centre initiates and Centre reacts to BU executes acquisitions acquisition proposals etc Cap Gemini Ernst & Young • Proprietary and Confidential -7- LSLab6.07.01ab
  • 8. What are the pitfalls? Pitfall Definition Habits of Mind • Tunnel vision, blindspots, or enthusiasms about the right strategy Barons • Senior group executives fight to build up their own territories with little regard for the corporate interest Interference • Corporate influence over business unit strategies seen as arbitrary, unpredictable, indiscriminate or uninformed Exercise in Cleverness • Fall into an adversarial mode in which corporate and business levels try to score points off each other Bureaucracy • Seen as a planning exercise, a repetitive annual event that adds little value Hockey-sticks • Over-optimistic projections which reduce the value, and credibility of planning and control Lip Service • Disconnect between strategic goals and what really influences promotion and financial rewards—people pay lip-service to the strategy Control Games • Control objectives can become ends in themselves and gamesmanship to meet defined targets can damage long term business health Moving the Goalposts • Shifting strategic objectives “Yes, Chairman” • Studies arrive at conclusions that already enjoyed wide support in the business Strategy and Inaction • Communication and consensus-building is not an integral part of the strategic decision making process Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Cap Gemini Ernst & Young • Proprietary and Confidential -8- LSLab6.07.01ab
  • 9. Evolving Ideas on What “Good” Looks Like
  • 10. This section is a “potted history” of ideas about “good” strategic management Hamel Hax and Majluf Markides Goold & Campbell Mintzberg Kaplan & Norton Gratton 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 T A “looser” Formalised How to Be creative. H Structure and roles. planning role for strategic operationalise Be different. process. strategy. “People” focus. planning. E M E S Cap Gemini Ernst & Young • Proprietary and Confidential - 10 - LSLab6.07.01ab
  • 11. GOOLD & CAMPBELL Goold and Campbell tried to describe the best role for the corporate centre • How the centre should add value to the businesses. • What sort of relationship it should have with business unit managers. • How it should manage the process for making strategic decisions. But they found no “ right answer”—no single, universal to good strategic management. Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used. Cap Gemini Ernst & Young • Proprietary and Confidential - 11 - LSLab6.07.01ab
  • 12. GOOLD & CAMPBELL Instead they found different—but valid—strategic management styles Framework to Describe Strategic Management Styles High Centralised Planning Influence • Degree to which centre shapes Strategic Strategic strategies 8 different strategic planning programming • Measure of top-down management styles involvement • About input to decision Strategic Strategic Financial venturing control programming Holding Financial company control Low Flexible Strategic Tight Strategic Tight Financial Control Influence • Targets the centre agrees with BUs • How centre reacts to results • About outputs of decisions Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used. Cap Gemini Ernst & Young • Proprietary and Confidential - 12 - LSLab6.07.01ab
  • 13. GOOLD & CAMPBELL The three most common styles were “strategic planning”, “strategic control” and “financial control” Strategic Management Strategic Planning Strategic Control Financial Control Style • The centre: • A variation on the Strategic • Centre’s influence exercised – Establishes extensive planning Planning style. mainly through budgeting process. process. • Centre prefers to leave – Makes major contributions to initiative in development of • Broad strategic direction left strategic thinking. plans to BU managers. to the business units. – May have a corporate strategy Management guiding BUs. • Centre “checks quality” of Approach plans, rather than provides • Less attention devoted to direction. control targets. • Targets set for strategic objectives (e.g. market share) as well as financial performance. • BOC • Courtaulds • BTR Company Examples • BP • ICI • GEC • Cadbury Schweppes • Hanson Trust Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used. Cap Gemini Ernst & Young • Proprietary and Confidential - 13 - LSLab6.07.01ab
  • 14. GOOLD & CAMPBELL Successful companies matched their strategic management style to the business circumstances Diagnostic to help making strategic Characteristics of Companies with management style to business successful decision-making process circumstances • Match strategic management style to • Nature of the business: the business circumstances – Diversity of the business portfolio, and • Central managers close enough to linkages between business units each business to be able to add value – Size and payback of investments • A free and open exchange of – Stability of the competitive battle facing the business information and views between the centre and business units • Resources in the organisation: • Shared commitment, energy and – Personality of the Chief Executive purpose between all levels of – Skills and experience of senior managers management. – Degree of financial stress on the organisation. Source: Michael Goold and Andrew Campbell, Strategies and Styles, 1987. Goold & Campbell identified 8 strategic management styles, of which the above 3 were the most commonly used. Cap Gemini Ernst & Young • Proprietary and Confidential - 14 - LSLab6.07.01ab
  • 15. HAX AND MAJLUF Hax and Majluf focused on the process to develop a strategic plan They outlined two Major Cycles in the Strategic Planning Process Strategic & Operational Strategic Formulation Budgeting Corporate Corporate Business Business Functional Functional Source: A.C. Hax, N.S. Majluf: “The Strategy Concept and Process, A Pragmatic Approach,” 1996. Cap Gemini Ernst & Young • Proprietary and Confidential - 15 - LSLab6.07.01ab
  • 16. HAX AND MAJLUF They prescribed the whole strategic planning process through to detailed budgets Planning Strategic and Strategy Formulation Perspectives Operational Budgeting Environmental Internal Scrutiny • Horizontal Strategy and Vertical Scan Integration Revisited Budgeting Corporate • Resource Allocation and Consolidation and Strategy Portfolio Management Approval Corporate Strategic Thrusts and • Budgeting guidelines Performance Objectives Mission Business Internal Scrutiny Environmental Scan Business Budgeting Strategy Proposed Strategy, Programs, and Budgets Functional Internal Scrutiny Environmental Scan Functional Budgeting Strategy Proposed Strategy, Programs, and Budgets Source: A.C. Hax, N.S. Majluf: “The Strategy Concept and Process, A Pragmatic Approach”, 1996. Cap Gemini Ernst & Young • Proprietary and Confidential - 16 - LSLab6.07.01ab
  • 17. HAX & MAJLUF In this view, “good” strategic management involves following a disciplined process • Same process regardless of the company’s business circumstances • Strong focus on rational dimension, and data-driven approach • Although prescriptive, probably reflects key elements of many strategic management processes: – Strategy cycle feeding in to planning and budgeting cycle – Top-down and bottom-up iterations – Corporate, business and functional dimension to strategy making and planning and budgeting. Source: Michael Goold and Andrew Campbell, “Strategies and Styles,” 1987. Cap Gemini Ernst & Young • Proprietary and Confidential - 17 - LSLab6.07.01ab
  • 18. MINTZBERG Mintzberg puts forward a very different view about “good” strategy making and “good” strategic planning Deliberate Emergent Strategy Strategy • Realisation of the strategy matches • The strategy is identified from the intended course of action patterns of consistencies deserved • Planned strategy in past behaviour - despite, or in the absence of, intention • Strategy developed in a formalised process • Strategy develops inadvertently: • Essence of strategy formulation = –Without conscious intention of senior management analysis –Often through a process of learning • Provides the organisation with a • Synthesis of past and current sense of purposeful direction. behaviour • Essence of strategy formulation = creative act of synthesising experiences into a novel strategy. Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 18 - LSLab6.07.01ab
  • 19. MINTZBERG For Mintzberg, successful strategy making is looser, messier, and more creative than “conventional” planning • Strategy making needs to function beyond the boxes: – Understand the difference between strategic planning and thinking Search all those strategic – Strategic thinking involves intuition and planning diagrams, all those creativity. interconnected boxes that supposedly give you • Strategies often cannot be developed on strategies, and nowhere will schedule and immaculately conceived: you find a single one that – Must be free to appear at any time and at any explains the creative act of place in the organisation synthesising experiences into – Typically through messy processes at informal novel strategies learning – By people at various levels who are deeply involved with the specific issues at large. Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 19 - LSLab6.07.01ab
  • 20. MINTZBERG He saw five roles for strategic planners Role Specifics • Codify - clarify and express - the strategies in terms sufficiently clear to make them fully operational. Strategic Planning • Elaborate them into sub-strategies, ad hoc programmes, and action plans. • Convert them - e.g. consider their effects on budgets and performance controls. • Communicate strategic intentions - via programmes, schedules, budgets Communication & Control • Control pursuit of them • Gain support of influential outsiders • Help managers find fledgling strategies: Finding Strategy • Find patterns • Discover new ways of doing or perceiving things • Analyse specific issues Analysis • Provide simple, alternative conceptual interpretations of the world • Encourage managers to think about the future in creative ways Catalyst • Get others to question conventional wisdom, and help people out of conceptual ruts. Source: Henry Mintzberg, “The Fall and Rise of Strategic Planning”, Harvard Business Review, Jan–Feb.1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 20 - LSLab6.07.01ab
  • 21. KAPLAN & NORTON Kaplan and Norton—in the 90s—shifted the focus to operationalising the strategy • Kaplan and Norton, like others, linked shareholder value creation to strategy to tangible measurable performance at a grass roots level • Their unique insight was to balance the financial perspective against a customer perspective, an internal business perspective, and an innovation and growth perspective • Power of approach is in integration: – Links strategy to shareholder value creation through an integrated set of specific objectives with clearly-defined measures – Enables strategic goals to be translated into achievable, measurable objectives throughout an organisation. Source: Robert S Kaplan and David P Norton, “The Balanced Scorecard, Translating Strategy Into Action”, 1996. Cap Gemini Ernst & Young • Proprietary and Confidential - 21 - LSLab6.07.01ab
  • 22. KAPLAN & NORTON In 2001, Kaplan and Norton broadened the role of the Scorecard to encompass mobilising and engaging people • The new scorecard has a stronger mobilisation focus: – Provides a mechanism for integrating the efforts of the whole organisation, involving all employees in the strategy discussion – Provides continuous feedback or the effectiveness of the strategy – Mobilises change through executive leadership • The most important broadening of the role is in the concept of the strategy map: – Provides the primary basis for conceptionalising how the strategy works – Maps all the underlying dynamics through which strategy drives performance • The strategy map is a visual tool to link the scorecard’s financial perspective with new, broader customer, internal and learning and growth perspectives: • Customer perspective - defines the customer value proposition that will deliver the financial performance – Internal perspective - outlines how internal operations and innovation will create customer value – Learning and growth perspectives show how to develop internal capabilities that the internal processes need. Source: Robert S Kaplan and David P Norton, “The Strategy-Focused Organisation: How Balanced Scorecard companies thrive in the new business environment.” Cap Gemini Ernst & Young • Proprietary and Confidential - 22 - LSLab6.07.01ab
  • 23. HAMEL Hamel’s most recent view is “good” strategy making is about “information” and “revolution” Key themes: • Today’s business environment is in an ‘age of revolution’ • The status quo is doomed - the only chance for survival is innovation: – Business concept innovation – Innovation that changes the bases of competition in an industry • Call to create permanent revolution: – Continually challenge, refresh and overturn prevailing mindsets in an industry. Too influenced by the dot.com bubble? Source: Gary Hamel, “Leading the Revolution”, 2000. Cap Gemini Ernst & Young • Proprietary and Confidential - 23 - LSLab6.07.01ab
  • 24. MARKIDES Markides’ view is also about innovation—“good” strategy making is about thinking and being different Key themes: • Companies need to continually explore new opportunities for strategic innovation • Strategy innovation is about exploiting unique strategic positions. To do this companies need to answer some basic questions: – What business are we in? – Who are our customers? What will we offer them? – How will we do this efficiently? – What kind of organisation do we need to support our choices? • Unusual success in business derives from doing unusual things • The essence of strategy and competitive advantage is not doing the same things as your successful competitors, but doing it differently. Source: Constantinos Markides. “All the Right Moves”, 2000. Cap Gemini Ernst & Young • Proprietary and Confidential - 24 - LSLab6.07.01ab
  • 25. GRATTON And Gratton’s perspective is that “good” strategy making is about capturing the emotional commitment of people Key themes: • A company’s capacity to perform is dependent on its ability to: – Capture the emotional commitment of its members, and – Integrate this commitment into complex modem of co-operation and collaboration • Gratton proposes humanistic and action-orientated view of organisations: – Humanistic : corporations are social entities that provide meaning and purpose for people – Action-orientated : Companies exist not for the development of their employees, but to perform business tasks and deliver on business goals – Companies that successfully bridge those two ideas can enhance organisational performance • Gratton provides a six-step management process to link the nature and aspiration of human beings with the performance of the organisation. Source: Lynda Gratin, “Living Strategies: Putting People at the Heart of Corporate Purpose”, 2000 Cap Gemini Ernst & Young • Proprietary and Confidential - 25 - LSLab6.07.01ab
  • 26. So, “good” strategy making (from corporate view) is about . . . Emerging Themes . . . horses for courses (specific to each Situational Strategic company) Management Styles . . . following a disciplined, formal process A Formal Process . . . “between the boxes” stuff (creativity, learning) Fresh Creative Thinking/Ideas . . . operationalising the strategy Operationalising the . . . mobilisation Strategy . . . innovation Being Different . . . revolution Buy-in and Mobilisation . . . being different, being unusual . . . capturing the emotional commitment of people Cap Gemini Ernst & Young • Proprietary and Confidential - 26 - LSLab6.07.01ab
  • 27. Implementing Strategic Intent • Mintzberg’s Three Step Operation • Balanced Scorecard • Business Management Process
  • 28. STRATEGIC IMPLEMENTATION Having decided one’s strategy, implementing strategic intent is essential for operational reality to follow • The tools to develop an appropriate organisational Turning Vision into Reality strategy for change are well proven A powerful business strategy needs to be matched • However many businesses fail to deliver the strategy by a powerful delivery mechanism in order to turn they develop vision into reality High • Usually the fundamental business management process is at fault – the bridge between strategy and operation is not functioning Unfulfilled vision Challenging vision Operational Power of Strategy Strategy Engine c e Pa • Various models exist to ensure the machinery between strategy and operational engine are effective: No Pedestrian – Mintzberg’s three step operation vision vision – Balanced scorecard – Business management process. Low Low Power of Delivery Method High To exploit an organisation’s capability and potential, the power of its strategy needs to be matched by the power of its delivery mechanism and pace of implementation. Source: Alan Meeking, Business Strategy Review, Winter 1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 28 - LSLab6.07.01ab
  • 29. STRATEGIC IMPLEMENTATION: MINTZBERG’S THREE STEP OPERATION Strategic planning must be differentiated from strategic thinking Strategic Planning Overview What is Strategic Planning? Strategic Planning Issues • Strategic planning is defined as “the • Many companies have a problem with the process by which an organisation envisions actual planning system. It often breaks its future and develops the necessary down because of faulty preparation and procedures and operations to achieve the implementation future… it requires the clear setting of goals – Line managers not involved and objectives which provide the organisation with its core priorities and a – Business units not designed correctly set of guidelines for virtually all day-to-day – Action steps not defined in detail managerial decisions” – Strategic plans not integrated with other organisational controls like budgeting • It is a structured process that organises and – Objectives not defined properly by top co-ordinates activities of managers who do management the planning. • However, the “how to do it” in practice varies significantly between companies – there is no one “right” solution. What is Strategic Thinking? • This is the creation of new business strategies in either a formal or informal setting. Source: “The Fall and Rise of Strategic Planning”, Henry Mintzberg, HBR, Jan-Feb 1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 29 - LSLab6.07.01ab
  • 30. STRATEGIC IMPLEMENTATION: MINTZBERG’S THREE STEP OPERATION Strategic planning can be used to programme and operationalise a company’s strategies in three steps Codification Elaboration Conversion • Strategies must be clarified and expressed • Codified strategies need to be broken • Consider the effects of changes on the in terms sufficiently clear to render them down into substrategies and adhoc organisation’s operations e.g effects on formally operational, so their programs as well as overall action plans budgets and performance controls consequences can be worked out in detail specifying what must be done to realise each strategy • Objectives need to be restated and • Care and attention to detail is essential so budgets reworked, policies and standard as not to lose nuance and subtlety • E.g. Build four new factories and hire 200 operating procedures reconsidered to take new workers. into account the consequences of the • E.g. A broad vision like “capturing the specific changes. market for a new technology” is very different from a specific plan to “increase market share to 35%, focusing on the high end”. • Co-ordination of strategy and formalisation into an operational plan. Programing of strategy in this way will also gain the tangible as well as moral support of influential outsiders such as financiers, suppliers and governmental agencies. Source: “The Fall and Rise of Strategic Planning”, Henry Mintzberg, HBR, Jan-Feb 1994. Cap Gemini Ernst & Young • Proprietary and Confidential - 30 - LSLab6.07.01ab
  • 31. STRATEGIC IMPLEMENTATION: BALANCED SCORECARD The balanced scorecard facilitates the development of strategic planning through to an operational plan • The four management processes on the scorecard separately, and in combination, contribute to the linking of long-term strategic objectives with short-term actions. Managing Strategy: Four Processes Translating the vision • Clarifying the vision • Gaining consensus Communicating and linking • Communicating and Feedback and learning educating Balanced • Articulating the shared vision • Setting goals Scorecard • Supplying strategic feedback • Linking rewards to • Facilitating strategy review and learning performance measures Business planning • Setting targets • Aligning strategic initiatives • Allocating resources • Establishing milestones Source: “Using the Balanced Scorecard as a Strategic Management System”, Kaplan and Norton, HBR, Jan-Feb 1996. Cap Gemini Ernst & Young • Proprietary and Confidential - 31 - LSLab6.07.01ab
  • 32. STRATEGIC IMPLEMENTATION: BALANCED SCORECARD The balanced scorecard facilitates the development of strategic planning through to an operational plan Communicating and Translating the Vision Business Planning Feedback and Learning Linking • Helps managers build a • Lets managers communicate • Almost all organisations are • Existing feedback and review consensus around the their strategy up and down the implementing a variety of tends to focus on whether organisation’s vision and organisation and links it to change programs. Managers company/department/ strategy, in order for people to departmental and individual have difficulty integrating diverse employees have met their act on becoming “best in class”, objectives initiatives to achieve their budgeted goals “number one supplier”. – E.g An oil company uses the strategic goals, leading to Statements must then be scorecard as the basis of frequent disappointment • With balanced scorecard a translated into operational terms calculating incentive company can monitor short term that provide useful guides to compensation. • When managers use the results from three additional action at the local level. ambitious goals for balanced perspectives – customers, • Traditionally departments are scorecard measures as the internal business processes and evaluated by their financial basis for allocating resources learning and growth – and performance and individual and setting priorities, they evaluate strategy incentives are tied to short term undertake only the initiatives that financial goals help achieve their long term • Strategies can therefore be strategies. modified to reflect real-time • The scorecard gives managers learning. a way of ensuring that all levels of the organisation understand the long term strategy. Source: “Using the Balanced Scorecard as a Strategic Management System”, Kaplan and Norton, HBR, Jan-Feb 1996. Cap Gemini Ernst & Young • Proprietary and Confidential - 32 - LSLab6.07.01ab
  • 33. STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS The business management process is dynamic and is built up in stages The Business Management Process (BMP) Framework 2 Key Performance Indicators 3 Customer and 1 Performance 6 Strategic Shareholder Targets Structured Business Needs Review Objectives 4 Gap Analysis 5 Improvement Initiatives 7 Linkage • The business management process is a framework to facilitate operationalisation of an organisation’s strategy • Its elements do not have to be implemented concurrently or in full to start producing an operational benefit and organisational learning • The framework is founded on the premise of Plan-Do-Review – new strategic objectives are set in the light of achievement and experience hence, institutionalising continuous improvement. Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4. Cap Gemini Ernst & Young • Proprietary and Confidential - 33 - LSLab6.07.01ab
  • 34. STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS The seven elements of the business management process allow incremental progress to be achieved and reviewed Business Management 1. Strategic Business 2. Key Performance Indicators 3. Performance Targets Process Framework Objectives • Setting objectives based on needs of • Introducing a balanced set of KPIs • Setting challenging targets against the organisation’s primary stakeholders related directly to the strategic business KPIs as a spur to achievement and as a (customers and shareholders) objectives linked top-to-bottom foundation for systematic progress 2 throughout the organisation and derived review 3 • Translating these needs into a limited from the root causes and key drivers of 1 6 number of strategic business objectives operational and financial performance. • Targets must be cascaded throughout 4 to be achieved in a given time period. the organisation, broken down into sub- 5 targets for shorter time windows and communicated visually. 7 4. Gap Analysis 5. Improvement Initiatives 6. Structured Review 7. Linkage • Identifying the performance or capability • Developing a limited set of properly • Implementing structured, simultaneous • Replicating the basic BMP framework at gaps that must be closed in order to planned resources and managed and interactive review of progress each review level and connecting the deliver the targeted performance levels, improvement programs to close the against both KPI targets and organisation top-to-bottom through based on the premise that you cannot gaps in performance or capability improvement initiatives cascaded KPIs and structured review. have a performance target without some concept of the means for its delivery. • Identifying, prioritising merging and • KPIs are reviewed at an appropriate rationalising the large number of existing frequency initiatives thereby releasing energy, resources and goodwill across the • Performance information is factual and organisation. is simply presented • Focus is an action not on excuses • Follow up is well planned and conspicuous. The critical elements of this system are structured review and top-to-bottom linkage. Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4. Cap Gemini Ernst & Young • Proprietary and Confidential - 34 - LSLab6.07.01ab
  • 35. STRATEGIC IMPLEMENTATION: THE BUSINESS MANAGEMENT PROCESS Improved performance using the business management process Reasons for BMPs Potential Pitfalls The Pull-Through Effect of KPIs and BMP Success • Top-to-bottom attention is • Barriers to change Cu o ces directed on achieving the – Managerial frustration pr sto s m i organisation’s key objectives Business M m e an m p bu ark ess – Staff cynicism r d ag rov sin et- str Need ri v e m e m co • Shortfalls in performance are foc ate – Lack of resources en en t en lla us gy promptly and systematically bo b u an t ed rat sin d Cr n an addressed • Lack of support from the top. io Effective os d p solv ess s s f ro in PI Leadership un bl g M • A continuous cycle of planning, K ct i em an f on ag supe iven eo objective-setting, achievement al em rv es Critical Success Factors s eff and review drives organisational en isor s dU ec ta y t learning and continuous n nd improvement • Support from the top io n a MP tat nd B Inv • n a me Activities not contributing to key olv • Target the enthusiastic first em le Te business objectives are quickly p am en identified and eliminated, Im t wo • External help in implementation L e g an releasing resources for more rk or arn isa productive use. to start the process off and ing tion move it to the point where Cu an g ch ltu e improvement is self-sustaining. re “The whole process gives a substantial boost to managerial productivity. Anything up to a 10- fold cut in unproductive meeting time is common place” Alan Meekings Source: “Implementing Strategic Intent: The Power of an Effective Business Management Process”, Alan Meeking, Business Strategy Review, Vol. 5 No. 4. Cap Gemini Ernst & Young • Proprietary and Confidential - 35 - LSLab6.07.01ab

Notes de l'éditeur

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