What makes a presentation accessible? In this session, you will learn all the elements of building an accessible presentation.

1. HOW TO
CREATE AN
ACCESSIBLE
PRESENTATION
#ACCESSatHome

2. Today's agenda...
Overview of accessibility
trends
Why make presentations
accessible?
What goes into creating an
accessible presentation?
What makes a presentation
engaging?
Post-presentation dos and
don'ts
Q&A

3. ACCESSIBILITY
A11y

4. The
Accessibility
Picture
People have some kind of
vision loss around the world
245 MILLION
People have some kind of
motor disability
190 MILLION
People are deaf or hard of
hearing around the world
360 MILLION

5. 30% OF WORKING
PROFESSIONALS
IN THE US HAVE
A DISABILITY

6. Are you currently
hosting remote
meetings? Tell us
how!
Comment in the
chat window!

7. Why make
presentations
accessible?
ACCESSIBILITY
BENEFITS EVERYONE!
IT'S THE LAW!

8. Accessibility
Laws
Title II & III
Americans with Disabilities
Act (ADA)
Applies mainly to broadcast (AD)
and streaming (CC) video
21st Century Communications
and Video Accessibility Act
(CVAA)
Section 504 and Section 508
Rehabilitation Act

9. WCAG 2.0
Baseline for
accessibility.
LEVEL A
We should aim
for this!
LEVEL AA
Most
comprehensive.
LEVEL AAA

10. Accessible
presentations
benefit everyone!
Of all adult Americans have
some degree of vision loss.
10%
Of those who have hearing
loss are either in the
workforce or in an
educational setting.
60%
Of Americans are d/Deaf or
hard of hearing.
20%

11. Cultivating
a workplace
that works
for everyone
Make an effort to
embrace universal design
practices in every
aspect of the workplace
Ensure your company’s
technology is accessible
Make it easy and safe
for employees to come
forward with a
disability and
strategize a reasonable
accommodation

12. What makes a
presentation
accessible?
Fonts, colors, format
Accessible text
Captions
Accessible audio
Alt text, description
Accessible images

13. Do you remember a time when
people around you broke out
in laughter, but you didn’t
hear the joke?

14. Accessible images
Make sure to orally describe
anything that is on the slides for
anyone with a visual impairment.
Describing the visuals
Provide text alternatives for any
non-text content.
Alt text

15. Accessible text
Make sure to use
colors that are easy
to see. Use sufficient
color contrast when
putting text on
backgrounds.
WCAG level AA requires
a contrast ratio of at
least 4.5:1 for normal
text.
COLOR
Use clear and simple
fonts.
Make sure that your
font size is large
enough for your
audience to see, even
if they are far away.
FONTS
Use clear headings to
structure your
presentations so
individuals can easily
follow along.
This will also help
screen readers
interpret the
information.
HEADERS

16. Use a microphone, even in a
small room. If the audience
doesn’t have a microphone,
make sure to repeat any
questions or comments into
the microphone, as well.
Live presentations
Make sure that the audio is clear.
Use a microphone for the
presentation, and be sure that you
have a strong internet connection.
Remote presentations
Accessible
audio

17. Choosing a
Conferencing
Tool

18. Can users customize
the caption size and
color?
CAPTIONING
SUPPORT
Key Features
Essential for users
to have audible
feedback
SCREEN READER
COMPATIBILITY
Are all features
useable with keyboard
alone?
KEYBOARD
ACCESSIBILITY

19. When choosing
DO THEY HAVE A
VPAT?
Ask if they are WCAG
compliant
ASK IN YOUR SALES CALL
How vendors report their
compliance

20. Live Captioning
for Engagement

21. Captions improve brand
recall, verbal memory, and
behavioral intent.

22. Video
accessibility also
aids in learning
Of students use captions to help
them focus
65%
Of students that use captions said
they use them as a learning aid
75%
Of students find captions helpful
98.6%

23. Live Captioning
AUTOMATIC OR
STENOGRAPHER
Computer processing
or stenographer
typing
SLIGHT LATENCY
For live events like
webinars or meetings
IN REALTIME

24. LITTLE TO NO
BACKGROUND NOISE
Best Practices
STRONG NETWORK
CONNECTION
GOOD QUALITY
AUDIO
SINGLE SPEAKER CLEAR SPEECH AND
PRONUNCIATION

25. Download the Accessible
Presentation Checklist:
bit.ly/31L8yAb

26. Engaging Your
Audience

27. How do you learn best?

28. 3 Principles of
UDL
Look for different
ways to motivate your
audience
ENGAGEMENT
Provide information
in more than one
format.
REPRESENTATION
Suggest more than one
way to interact with
the material.
ACTION &
EXPRESSION

29. Download the UDL CAST
Handout:
bit.ly/2UvX0xB

30. Poll &
Chat
Feedback & polling.
SURVEY MONKEY
Instagram & Twitter
SOCIAL MEDIA
Google slides and Powerpoint add-on.
POLLEVERYWHERE

31. Engagement Tips
Give handouts,
worksheets, & your slide
deck
HANDOUTS
Smile for the camera!
VIDEO

32. What tools do you use to
engage your audience?

33. Post presentation
WHAT TO DO

34. Making the
most of your
recordings
It makes your content more
accessible and makes it easier
to create derivative content!
CAPTION IT!
It makes your content
downloadable and searchable!
TRANSCRIBE IT!

35. Creating Captions
DO IT YOURSELF USE ASR USE A VENDOR

36. DIY Captioning
Check which formats
your video player
accepts.
CONVERT FORMAT
Make sure to capture
non-speech elements &
include speaker IDs.
TRANSCRIBE YOUR
VIDEO
Use a software or do
it manually.
SET TIMINGS

37. Quality Matters
15 errors total per
1,500 words.
99% ACCURACY RATE DCMP, FCC, AND/OR
WCAG STANDARDS

38. What will you implement in
your next presentation?

39. Thank You!