With the proliferation of education video, captioning has become an essential part of many university accessibility policies. Although captioning is sometimes perceived as obtrusive and expensive, in this session University of Florida and Regis University demonstrate their cost-effective, streamlined captioning workflows that provide push-button simplicity for instructors and administrators campus-wide. Watch this session to learn about the efficient and cost-effective ways to implement video captioning solutions. We will also cover the basics of how to create closed captions, accessibility laws, captions formats including emerging formats for HTML5 and mobile, video player compatibility, and automated workflows with Kaltura. This session was part of the Kaltura Education Video Summit held on December 6, 2012. Presenters: Nicole Croy eLearning Technologist | Regis University Jason Neely Office of Distance Learning | University of Florida Tole Khesin VP of Marketing | 3Play Media

1. Kaltura Video Education Summit 2012
Video Captioning for Accessibility:
University of Florida and Regis University
Demo their Solutions
Tole Khesin
VP of Marketing
3Play Media
Nicole Croy
E-Learning Technologist
Regis University
Jason Neely
College of Education –
Distance Learning
University of Florida

2. Agenda
Captioning basics
Accessibility legislation
Value propositions
Interactive captions + transcripts
Regis University presentation
University of Florida presentation
Questions

3. What Are Captions?
• Captions are text that is time-synchronized
with the media
• Captions convey all spoken content as well
as relevant sound effects

4. What Are Captions?
Terminology
• Captioning vs. Transcription

5. What Are Captions?
Terminology
• Captioning vs. Transcription
• Captioning vs. Subtitling

6. What Are Captions?
Terminology
• Captioning vs. Transcription
• Captioning vs. Subtitling
• Closed Captioning vs. Open Captioning

7. What Are Captions?
Terminology
• Captioning vs. Transcription
• Captioning vs. Subtitling
• Closed Captioning vs. Open Captioning
• Post Production vs. Real-Time

8. How Are Captions Used?

9. Accessibility Legislation
Section 508
“All training and informational video and multimedia
productions must contain captions …”
Section 504
“No individual, solely by reason of her or his disability…be
denied the benefits of any program, service, or activity…”

10. Accessibility Legislation
Section 508
“All training and informational video and multimedia
productions must contain captions …”
Section 504
“No individual, solely by reason of her or his disability…be
denied the benefits of any program, service, or activity…”
21st Century Communications & Video
Accessibility Act (CVAA)
“Closed captioning on video programming delivered using
internet protocol….”

11. Accessibility Legislation
CVAA Phase-In Timeline
Sept 30, 2012: All prerecorded programming
that is not edited for Internet distribution
Mar 30, 2013: Live & near-live programming
originally broadcast on television.
Sep 30, 2013 : Prerecorded programming that
is edited for Internet distribution.
Mar 30, 2014: Archival programming

12. Value Propositions
• Accessible for deaf and hard of hearing
• For ESL viewers
• Flexibility to view anywhere
• Search
• Reusability
• Navigation
• SEO/discoverability
• Used as source for translation

13. Captioning Process
1. Upload
2. Download
3. Publish

14. Step 1 - Upload Media Files

15. Step 2 - Download Captions File

16. Step 3 – Publish Captions

17. Captions Formats
Common Captions Formats
SRT
YouTube and other web players
DFXP
Flash players
SCC
iPods, iTunes, DVD encoding
SAMI
Windows Media
QT
QuickTime
STL
DVD Studio Pro
CPT.XML
Captionate
SBV
YouTube
RT
Real Media
WebVTT
Emerging HTML5
Custom XML
Custom formats
Custom Text
Custom formats
SRT Example

18. Simplifying the Workflow
Video Player / Platform Integrations

19. Captions Plugin
• Works with most
video players
• Searchable
• Supports multiple
languages
• SEO boost
• Customizable
• Free

20. Interactive Transcript

22. Enterprise-Level Online & Blended Courses
465 Courses Online
Roughly 60% include Video
http://www.regis.edu/regis.asp?sctn=facst&p1=cpsdld

23. We feel we have a duty to make ALL
required course materials accessible
to ALL learners.

24. Resources for Captioning
Requirements & Techniques
Web Content Accessibility Guidelines
(WCAG 2.0)
http://www.w3.org/TR/WCAG20/#mediaequiv
Web Accessibility in Mind (WebAim)
http://webaim.org/techniques/captions/

25. “an equivalent experience
for all users.”

26. “All multimedia files have synchronized captions and/or
provide transcripts for media.”
All required video is
closed-captioned

28. Original Captioning Process
1
6
2
4
3-4 Days
3
7
8
5
9

29. Voice  Text
Poor Accuracy
=
Manual Text
Clean-up

30. 3
2
1
8 hrs - 2 Days
4

33. Video accessibility in the
UF College of Education
Jason Neely
Office of Distance Learning
University of Florida
Kaltura Video Education Summit 2012

34. • CoE Distance Learning office grew from
3 full time employees and a GA to over
15 full time employees and 5 GAs
– ID & Support, Developers, a Graphic
Designer, and a Marketing & Recruitment
Team
• CoE Distance Learning office is
separate from the rest of UF

35. • UF in the process of updating its
current policy
– Based on the W3C Web Accessibility
Initiative: http://www.w3.org/WAI/
– Demand oriented
• http://www.wrightslaw.com/info/col
lege.index.htm

36. • Videos are widely used in our
courses
• Most videos used in courses are
transcribed
• Other accommodations are made
as needed
– ASL interpreter

46. Questions?
Nicole Croy | Regis University
ncroy@regis.edu
Jason Neely | University of Florida
jkneely@coe.ufl.edu
Tole Khesin | 3Play Media
tole@3playmedia.com