A. Sallans. "NSF Data Management Plan Case Study: UVa’s Response." Presented at the 2011 Research Data Access and Preservation Summit. 31 March 2011

1. NSF Data Management Plan Case
Study: UVa’s Response
Andrew Sallans
Head of Strategic Data Initiatives / Scientific Data Consulting
Group (SciDaC)
University of Virginia Library
Research Data Access and Preservation Summit
31 March 2011

2. Outline
1. DMP templates
2. Advising/consulting with researchers
3. Expansion of DMP Online tool
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3. Our organization
 Mostly a virtual organization, coordination is priority
 University Libraries
 Scientific Data Consulting Group (2 FTE, 2 PTE)
 Professional School Data Librarians
 Subject Librarians
 Attorney
 IR Team
 VP/Chief Information Officer
 Info Security, Policy, and Records Office
 Other infrastructure managers (ie. storage, networks, etc.)
 Office VP for Research
 Office of Sponsored Programs
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4. NSF Data Management Plans
 New NSF Directorates/Divisions continue to release
and specify guidelines
 Education and Human Resources (EHR)
 Engineering (ENG)
 Geological Sciences (GEO)
 Mathematical and Physical Sciences (MPS)
 Social, Behavioral, and Economic Sciences (SBE)
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5. DMP Templates
 Coordination of entire effort with VPR, CIO, and OSP
 Inform researcher of the requirements for their respective
directorate/program, try to help them make good decisions
 Provide instructions for how to develop a DMP for that
directorate/program (not just giving them a DMP)
 Formatted template in the structure that is specified by the
directorate/program (if not specified, use the general)
 Encourage review/feedback on DMP draft from SciDaC
before submission
 We use a disclaimer to try and avoid liability for misunderstood
advice or other points gone wrong
 Available at: http://www.lib.virginia.edu/brown/data
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6. Advising/Consulting to Researchers
 Aiming to get in the front of the research process, to reduce the
amount of extra work necessary for project wrap-up
 Conducting data interviews/assessments (combination of many
methods including UIUC/Purdue’s, DCC’s, and others) to establish a
baseline with a given researcher
 Involving subject librarians for collective learning and
development of skills
 Delivering a final assessment report and recommendations on
data management process improvement to the researcher, with an open
offer for consultation on how to implement the recommendations
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7. Expansion of DMP Online Tool
 Recognition of need for
US version of DCC’s
DMP Online Tool
 Partnership developed
between a number of
institutions (CDL, UIUC,
Smithsonian, UVa,
DataONE, and DCC)
 Seeking additional
participation from many
other institutions (already
ICPSR)
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8. DMP Online Tool (continued)
 5 user types for system (Researcher, Editor, Funder Admin,
Institution Admin, Super Admin)
 Multiple authentication options (using institutional options like
Shibboleth as well as local system)
 Starting with NSF DMP requirements, will expand to other
funders quickly
 Will provide institution-specific guidance, tied to
authentication, and ideally make referral to local expertise
 Open to everyone
 Aiming to have a first version by around June (will be doing a
big testing run first week of May with researchers and NSF officials at
DataONE workshop)
 Details available:
http://www.cdlib.org/uc3/datamanagement/dmpo.html
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9. Challenges ahead… (a selection)
 Tighter coordination of services and support across the
institution
 Data ownership issues
 Balance of priority (benefit to the institution or the
researcher/community?)
 Alignment of these efforts with community, national,
international efforts for data management
 Funding of the support services (part of overhead costs?)
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10. Thank you!
Andrew Sallans
Head of Strategic Data Initiatives / Scientific Data Consulting Group
University of Virginia Library
Email: als9q@virginia.edu
Twitter: asallans
http://www.lib.virginia.edu/brown/data
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