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Automating HR Correspondence: Experiences in HR at ZF Friedrichshafen AG

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Automating HR Correspondence: Experiences in HR at ZF Friedrichshafen AG

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As a long-term customer ZF Friedrichshafen AG has used AQDB for many years now – in this case study ZF Friedrichshafen AG shares experiences working with the solution and provides insights into its new correspondence management system.


As a long-term customer ZF Friedrichshafen AG has used AQDB for many years now – in this case study ZF Friedrichshafen AG shares experiences working with the solution and provides insights into its new correspondence management system.

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Automating HR Correspondence: Experiences in HR at ZF Friedrichshafen AG

  1. 1. ACCENTURE SOFTWARE FOR HUMAN CAPITAL MANAGEMENT AUTOMATING HR CORRESPONDENCE HOW ZF FRIEDRICHSHAFEN AG IS MANAGING ITS DOCUMENT LIFECYCLE SINCE SEVEN YEARS.
  2. 2. 2 EASING EMPLOYEE COMMUNICATIONS Copyright © 2018 Accenture All rights reserved. AQDB is part of a portfolio of software solutions that manage HR correspondence ON-PREMISE AND IN THE CLOUD.
  3. 3. 3 WHAT’S THE CHALLENGE? Copyright © 2018 Accenture All rights reserved. 40,000+ Employees in Germany HR administrators 100+ Existing SMART FORMS were too rigid and … DIFFERENT HR PROCESSES applied across its VARIOUS LOCATIONS. … PROGRAMMING was required to make changes. Locations with individual processes 10 HR Administration Recruiting Payroll processing Health management WHATWASINVOLVED?
  4. 4. 4 A NEW APPROACH Copyright © 2018 Accenture All rights reserved. OPTIMIZE AND SYNCHRONIZE HR processes across all sites DEFINE AND HARMONIZE templates & text modules MOVE ALL APPLICANT CORRESPONDENCE TO A STANDARD SYSTEM leveraging SAP eRecruiting ZF Friedrichshafen wanted to:
  5. 5. HOW DOES AUTOMATED HR CORRESPONDENCE HELP? 5Copyright © 2018 Accenture. All rights reserved.
  6. 6. Copyright © 2018 Accenture All rights reserved. 6 SIMPLIFIES EVERYDAY HR WITH STANDARDIZED TEMPLATES 160 Microsoft Word templates are integrated into AQDB “Making adjustments to AQDB templates is a really fast and easy process.” Template manager, ZF Friedrichshafen, Saarbrücken
  7. 7. Copyright © 2018 Accenture All rights reserved. with a team of “template innovators” ENHANCES PROCESSES 10 External job interview templates were reduced from 10 to one Management of text modules reduced from 20+ locations to being managed centrally 1 20 1
  8. 8. 8 EASES E-RECRUITING Copyright © 2018 Accenture. All rights reserved. 100+ employees or temporary workers join the company at different locations on certain key dates 120,000 e-mails have been automatically generated and sent in the first half of 2018 Scaled talent applications
  9. 9. Copyright © 2018 Accenture All rights reserved. WORD TEMPLATES easy to use and adapt – no programming. REDUCES EFFORTS Gain flexibility, stability and control It takes much less time to introduce it to NEW HR COLLEAGUES DOCUMENT PREVIEW simplifies the configuration of new templates. INTERFACE WITH SAP HCM easy to manage.
  10. 10. Copyright © 2018 Accenture All rights reserved. • Uses personnel numbers for EMPLOYEE-SPECIFIC DATA in predefined templates • Direct access to ACCURATE, UP-TO- DATE VERSIONS of data and text modules • Automatically enters barcoded documents into ELECTRONIC PERSONNEL FILES INTRODUCES “LIVING” SYSTEM Handle large numbers of employees and applicants
  11. 11. Copyright © 2018 Accenture. All rights reserved. 11 WHAT ARE THE BENEFITS OF AUTOMATING HR CORRESPONDENCE?
  12. 12. 12 FLEXIBLE AND FAST AND … Copyright © 2018 Accenture. All rights reserved. • Efficient completion of routine tasks • Administrators can handle changes without needing IT support • Cloud-based solution also available for correspondence management almost 0 Document error rates QUALITY!
  13. 13. Copyright © 2018 Accenture All rights reserved. • Automation and data integration • No programming skills are necessary • Quick, easy creation of ready-to-use documents • Eliminates errors by default • Effective content management • Interface to SAP SuccessFactors • Long-term storage in all the archiving and digital personnel file systems approved by SAP. TELL ME MORE ABOUT THE SOFTWARE SOLUTION Take a look at: Accenture Quick Document Builder Accenture Document Composer
  14. 14. 14 INTERESTED? Copyright © 2018 Accenture All rights reserved. Watch our videos on YouTube Test our software for 30 days free of charge Join a webinar Meet up FOLLOW US www.accenture.com/hcmsoftware | hcmsoftwaresales@accenture.com See more

Notes de l'éditeur

  • Quelle für Punkt 1 &2: Wikipedia

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