1.
Setting Right Priorities

2.
The Purpose of Setting Priorities
Priorities are about:
 Making time to attend to important matters
 Getting tasks done
 Keeping track of tasks to monitor progress

3.
Challenges in Setting Priorities
 Understanding goals &
expectations
 Assign list of all tasks &
determine “must-do” items
 Scope
 Timeline
 Relationships – consider involving
others in completion of efforts

4.
Defining Goals
“Begin with the end in mind” – Stephen Covey
 Determine the desired end result
 Set short-term objectives for achieving goals
 Adjust objectives as conditions change

5.
Prioritizing
 Rank tasks in order of importance
 Build in-time for the unexpected
 Leave time for thinking and planning
 Remain flexible
 Realize you won’t finish everything

6.
Prime Time
 When do you have the
most energy?
 When are there fewest
interruptions?
 When can you
schedule private time?

7.
Procrastination
 Break a large job down
into smaller parts
 Do the easy parts first
 Time yourself
 Punish yourself
 Reward yourself

8.
Tips for Productive Meetings
 Attend only essential meetings
 Come prepared and participate effectively
 When you are chairing a meeting
 Choose a good time
 Impose a time limit
 Set a reasonable agenda

9.
The Art of Priority Management
 Get to meetings early so you
can compose yourself before
others arrive.
 Practice doing just one thing
at a time, giving it your full
attention.
 Pause after you finish one task
before beginning another.
 Say “No” and mean it:
 When the timings just not
right
 When you have other
priorities
 When someone suggests
something you’d like to
consider

10.
In Closing
 Time is one of your most
valuable assets
 Planning and organization
are the key to priority
management
 Eliminating time thieves
allows you to accomplish
essential tasks
 Control your schedule
instead of being controlled
by it