Time Management
MMM Training Solutions

Time Management –
Manage the “Now”
"Time is the scarcest resource of the
manager; if it is not managed, nothing
else can be managed.”
Peter.F.Drucker, (1909-2005), Management Guru

Activity – Time Limit

Do we feel this way often?
I wish I have more than 24 hours per day so that I can
get more things done!

The Clock and the Compass

Activity Logs
• Activity logs helps you
to:
– To audit the way that you
use your time
– Identify
and
eliminate
time-wasting or low-yield
jobs

Organizing Your Time
Pareto Principle, Job Analysis

Activity Logs and Pareto Analysis
• Compare the activity log that you have
just constructed with your Job Role chart
and identify the 20% of your activities
that contribute to 80% of your results

Analyzing Your Activity Log
• Which activities do I need to spend more time on or
less time on?
• What time did I start my number one priority each
day?
• What did I do that could be eliminated or delegated to
someone else?
• What else should I be doing?
• How do these activities relate to my long term goals
and objectives?

Activity Log
• How would you like your activity log to
look six months from now?
• Create this activity log for the future and
identify the key areas where you need to
spend more time and the areas that you
need to spend lesser time

‘To Do’ Lists
• An Effective Tool to Manage Time

Prioritization:
The Time Management Matrix
Based on work by Stephen Covey

Time Management Matrix
Urgent
Important
Not
Important
Quadrant 1
Quadrant 3
Not Urgent
Quadrant 2
Quadrant 4
Tasks can
be divided
into 4
categories
depending
on
importance
and
urgency

Activity
• Slot the activities of your To-do list into
the 4 quadrants

Thank You
MMM Training Solutions
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Website: www.mmmts.com
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