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DTSPresentation.pptx

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DTSPresentation.pptx

  1. 1. Document Tracking
  2. 2. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Management Concerns Multi-data recording leading to data silos Mishandling of documents High turn-around time tantamount to non- compliance to ARTA requirements Lack of performance validation tool in the handling of transactions
  3. 3. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Purpose To enable and monitor the processing officers and be more conscious on the number of processing days the document is taking them. It will give a big difference between now and before because processing offices will immediately act on the document they will receive. Searching or tracing the documents is one of the most fastidious task could ever be, now receiving and releasing officers could just simply access the systems and retrieve information were readily available, thus follow-ups are minimized. Since the implementation of DTS in 2018 shows that the DOST1 is serious in supporting the fight for graft and corruption.
  4. 4. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Objectives Promote transparency and accountability in all transactions Establish an end-to-end information system for processing and tracking documents Decrease processing time thus improving turn- out rate in compliance to RA 9485 Improve quality of service to both internal and external clients
  5. 5. The System
  6. 6. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Login { dts.dost1.ph }
  7. 7. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Dashboard
  8. 8. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Document Entry { Incoming : Outgoing }
  9. 9. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Route { Release : Receive }
  10. 10. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION !SMS Notification
  11. 11. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Inform { User }
  12. 12. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Search { “Code”, “Description”, “Sender”, “Type”, “Status” }
  13. 13. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Audit Trail { “Location”, “Person in charge”, “Remarks” }
  14. 14. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Attachments { Upload : Download }
  15. 15. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Seen by { User }
  16. 16. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Status Logs { “Processing”, “Closed”, “Cancelled” }
  17. 17. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION User Logs { “User”, “Action” }
  18. 18. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Reports { “Day”, “Month”, “Year” }
  19. 19. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Clients { “Document Code”, “Passcode” }
  20. 20. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION Benefits Centralized information Security Access Anywhere, Anytime Efficiency Less Paper Backup
  21. 21. DEPARTMENT OF SCIENCE AND TECHNOLOGY – REGION I DMMMSU – MLUC, SAN FERNANDO, LA UNION www.dost1.ph region1.dost.gov.ph THANK YOU!

Notes de l'éditeur

  • DTS is a (computerized) system designed and developed to manage both the paper-based and digital-born record. It shall use a computer system and software to store, manage and track documents and electronic images of paper-based information captured through the use of a document scanner.

    The system respond immediately to queries regarding the status of the submitted documents and more importantly to prompt those in charge to perform their tasks in the least possible time.
  • Improved delivery of services to stakeholders through standard handling of transactions
    External stakeholders are more aware and appreciative
    Transformation within the institution by instilling discipline and ownership

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