Etiquettes for a formal meeting

Contents
• Before the meeting
• Between the meeting
• End of the meeting

Introduction

Explain your agenda
• Clearly explain your agenda to
the audience

Find the real purpose of meeting
• Find out what the meeting
is about
• Never attend a meeting
without a notepad or pen
• Keep all the things you
need at meeting with
yourself

Preparation of the topic
• Be prepared for your topic
before the meeting
• It helps you to participate
more actively in the
meeting

Punctuality
• Be on time .
• Don’t get late as it leaves the
bad impression on others.

Dress code for women

Dress code for men

Handshake
• Body should remain in the normal position with a smile
• Your hand pam should toch the other person pam
• Hand shake should be strong according to the other person

Smile and pay attention
• Smile and pay attention to what
the other person is saying.
• Your smile and attention
reflects your intreset

Quick Introduction
• YOU HAVE TO BE FAST
• YOU HAVE TO BE SAMOOTH
• AKE ONLY 10-20 SECONDS
• YOU JUST HAVE TO NAME YOUR SELF AND WHAT IS YOUR
DEPARTMENT

Introducing someone
• When ever you are in a professional meeting you have to introduce
the person what most authority or the person who is invited in the
meeting

Self Introduction
• Firstly your name
• Where you work/department
• Introduce your project
• Eye contact
• Confidence

Cellphone Etiquettes
• Your cell phone must be turn off
• In your pocket
• Have a good ring tune
• If you are expecting a very important call you can keep your mobile
on the table up side down

5 common mistakes of body
language in meeting
• 1. Crossing your arms
• In many settings, there's nothing wrong with crossing your arms —
you may be cold, or it may just be a comfortable resting position.
• In a meeting, though, you should always avoid sitting with your
arms crossed

Crossing arms

2. Slouching in your seat
• Good posture is important wherever you are, but especially so in
meetings where you're sitting for an extended period of time.
Slouching can translate to a lack of respect for the speaker and
communicates an apathetic attitude.

Slouching

3. loosing eye contact with the
speaker
• that failing to keep your eyes on the speaker during a meeting is
just as bad as checking your phone.
• "This is one of the biggest mistakes I see.
• "It sends a message to the person speaking: I'm not interested in
what you have to say."

Loosing eye contact with the speaker

4. Not speaking up early enough
• In any meeting, sitting silently for too long can be perceived as
disinterest in the discussion. Speaking up in a room full of people
can be difficult if you're shy, but it's important to contribute early on

Not speaking up early enough

Speaking etiquettes
• Be Concise
• To use your meeting time wisely and present your points most
directly, be as succinct as possible when you speak. Shorter
amounts of information are easier for other members of the
meetings to process than long,

Use your space wisely
• If you find that you’re in a position in the room where you can’t hear
or see a presenter, or that your position in the room cuts you out of
most of the meeting’s conversations, don’t be afraid to move to a
better spot

Be positive
• It’s easy to be negative or point out flaws in another person’s ideas
in a meeting, but doing so may ultimately thwart the meeting’s
success. Rather than address the downside of any issue raised, try
to locate the positive, valuable side in each comment a person
makes

Voice Quality Etiquettes
• The voice is an important tool for inspiring and engaging audiences.
To create an impact, to be clear, natural and expressive, the voice
needs to be used well. Here, we talk about ways in which
presenters can show more enthusiasm in their speeches.

Clarity
• Don’t forget to articulate every word, to ensure clarity on your
part and understanding on the part of the audience

Pacing and tone
• Pace
• If you often get negative feedback about the faster or slower
delivery of your speeches, practice delivering a speech sometimes
faster and sometimes slower, so you can arrive at a natural pace
• Tone
• There must be consistency between the presenter’s tone and the
content being transmitted

If you are presenting

Use graphs to illustrate

If you are attending

Be attentive

Wait for your turn

Avoid Nervous Habits

Question Etiquettes
1.Be cool and
calm
• While asking a question
do not get frustrated
• Try to be satisfied with
others
• do not hyper

Be kind to all people
• Introduce yourself to new people
in a respective way
• Make small talk
• Give a sincere compliment
• Be polite
• Do not curse

Conclude your point with a
valid refrence
• See a simple conclusion
• Try a practice activity
• Check out further activity on
writing conclusion
• Try a checklist
• Conclusion statement

Don’t get frustrated by
others
• Focus on what u want to say
• Be kind to all
• Multiple solution
• Positive outcome of a situation
• Stay positive

Say thankyou
• Always thank all the people who
are in a meeting and conclude
your meeting with a big smile and
say thankyou. and you can also
write a thankyou note to thank
your audience.