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Formal meeting

  1. Etiquettes for a formal meeting
  2. Contents • Before the meeting • Between the meeting • End of the meeting
  3. Introduction
  4. Explain your agenda • Clearly explain your agenda to the audience
  5. Find the real purpose of meeting • Find out what the meeting is about • Never attend a meeting without a notepad or pen • Keep all the things you need at meeting with yourself
  6. Preparation of the topic • Be prepared for your topic before the meeting • It helps you to participate more actively in the meeting
  7. Punctuality • Be on time . • Don’t get late as it leaves the bad impression on others.
  8. Dress code for women
  9. Dress code for men
  10. Handshake • Body should remain in the normal position with a smile • Your hand pam should toch the other person pam • Hand shake should be strong according to the other person
  11. Smile and pay attention • Smile and pay attention to what the other person is saying. • Your smile and attention reflects your intreset
  13. Introducing someone • When ever you are in a professional meeting you have to introduce the person what most authority or the person who is invited in the meeting
  14. Self Introduction • Firstly your name • Where you work/department • Introduce your project • Eye contact • Confidence
  15. Cellphone Etiquettes • Your cell phone must be turn off • In your pocket • Have a good ring tune • If you are expecting a very important call you can keep your mobile on the table up side down
  16. 5 common mistakes of body language in meeting • 1. Crossing your arms • In many settings, there's nothing wrong with crossing your arms — you may be cold, or it may just be a comfortable resting position. • In a meeting, though, you should always avoid sitting with your arms crossed
  17. Crossing arms
  18. 2. Slouching in your seat • Good posture is important wherever you are, but especially so in meetings where you're sitting for an extended period of time. Slouching can translate to a lack of respect for the speaker and communicates an apathetic attitude.
  19. Slouching
  20. 3. loosing eye contact with the speaker • that failing to keep your eyes on the speaker during a meeting is just as bad as checking your phone. • "This is one of the biggest mistakes I see. • "It sends a message to the person speaking: I'm not interested in what you have to say."
  21. Loosing eye contact with the speaker
  22. 4. Not speaking up early enough • In any meeting, sitting silently for too long can be perceived as disinterest in the discussion. Speaking up in a room full of people can be difficult if you're shy, but it's important to contribute early on
  23. Not speaking up early enough
  24. Speaking etiquettes • Be Concise • To use your meeting time wisely and present your points most directly, be as succinct as possible when you speak. Shorter amounts of information are easier for other members of the meetings to process than long,
  25. Use your space wisely • If you find that you’re in a position in the room where you can’t hear or see a presenter, or that your position in the room cuts you out of most of the meeting’s conversations, don’t be afraid to move to a better spot
  26. Be positive • It’s easy to be negative or point out flaws in another person’s ideas in a meeting, but doing so may ultimately thwart the meeting’s success. Rather than address the downside of any issue raised, try to locate the positive, valuable side in each comment a person makes
  27. Voice Quality Etiquettes • The voice is an important tool for inspiring and engaging audiences. To create an impact, to be clear, natural and expressive, the voice needs to be used well. Here, we talk about ways in which presenters can show more enthusiasm in their speeches.
  28. Clarity • Don’t forget to articulate every word, to ensure clarity on your part and understanding on the part of the audience
  29. Pacing and tone • Pace • If you often get negative feedback about the faster or slower delivery of your speeches, practice delivering a speech sometimes faster and sometimes slower, so you can arrive at a natural pace • Tone • There must be consistency between the presenter’s tone and the content being transmitted
  30. If you are presenting
  31. Use graphs to illustrate
  32. If you are attending
  33. Be attentive
  34. Wait for your turn
  35. Avoid Nervous Habits
  36. Question Etiquettes 1.Be cool and calm • While asking a question do not get frustrated • Try to be satisfied with others • do not hyper
  37. Be kind to all people • Introduce yourself to new people in a respective way • Make small talk • Give a sincere compliment • Be polite • Do not curse
  38. Conclude your point with a valid refrence • See a simple conclusion • Try a practice activity • Check out further activity on writing conclusion • Try a checklist • Conclusion statement
  39. Don’t get frustrated by others • Focus on what u want to say • Be kind to all • Multiple solution • Positive outcome of a situation • Stay positive
  40. Say thankyou • Always thank all the people who are in a meeting and conclude your meeting with a big smile and say thankyou. and you can also write a thankyou note to thank your audience.