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How to Succeed in a Fast Paced World

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How to Succeed in a Fast Paced World

  1. 1. NEPCA How to Succeed in a Fast Paced World Presented by: Greg Chase Chase Consulting January 27, 2015 Venice, FL
  2. 2. NEPCA How to Succeed in a Fast Paced World Table of Contents 1. Four key factors that position your company for success a. A well organized plan b. Structure c. Communication d. People 2. How to position yourself for success a. Handling stress b. Dealing with interruptions c. Managing your day d. Dealing with change 3. Summary
  3. 3. NEPCA How to Succeed in a Fast Paced World What are four key ingredients that help make it possible for your company to succeed? 1. Organization: Clear measurable objectives for the company, for each department, and for each employee. A well organized and clearly defined work force. Does everyone know who reports to whom? Is there teamwork and do employees clearly understand each others responsibilities? “Every company has two organizational types: the formal one, written on the charts; the other is the every day relationship of the men and women in the organization.” 2. Structure: Definite steps and guidelines to follow with enough freedom for each employee to use their skills. A structure that keeps people on track and makes people accountable for completing their tasks or objectives. Use measuring, tracking, and coaching. Set up the staff and yourself to succeed. “Structure provides stability and clear expectations, discipline, teamwork, and perseverance. (Grit) It sets you up to be successful.”
  4. 4. NEPCA How to Succeed in a Fast Paced World 3. Communication: Share the company’s changes and challenges with employees. Outline the strategy and steps the business will take to handle the changes and challenges – take the doubt and misunderstanding out of people’s minds. Solicit support and ideas from employees to make sure communication is going in both directions. This places more value on employees. Communication of this type builds leadership confidence and confidence in leadership. A unified front! Everyone is on the same page. Keep the staff informed – sell the merits of decisions that are being made. “Effective communication will help companies increase productivity, turn problems into solutions, improve the effectiveness of leadership, and ultimately good communication leads to the existence of a successful company.” CEO Consultants
  5. 5. NEPCA How to Succeed in a Fast Paced World What are four key ingredients that help make it possible for your company to succeed? 4. People: “An organization, no matter how well designed, is only as good as the people who live and work in it.” Hock Your greatest asset, and your greatest weakness if you do not load up with enthusiastic, competent people. You need employees and associates with the right attitude and aptitude. If not, it’s time to do some purging. You cannot afford to have people on board you cannot count on to drive the bus. This will be a face paced next five to seven years and to be successful you need fast paced people. Pull the switch on the bottom 10% - 15% and replace them with those having better skills and talent. “ A successful employee is one who can lay a firm foundation with the concrete blocks others have thrown at him/her.”
  6. 6. Dealing with stress and emotions while generating success Unfortunately, stress comes with running and growing a business. Successful people weather many storms. (Their success is as much about “grit” as it is about working hard. What is “grit”?) There are things we can do to minimize stress. There are two kinds: business and personal. Things to do to reduce business stress - Be: - proactive, prevent fires, not be putting them out all day (see appendix “A”) - positive and think positive; negative thinking will lead to failure - *organized and plan ahead - structured and reduce the subjective - building specific processes and procedures that include checks and balances - active rather than reactive; forgive your mistakes - willing to work hard, work smart, and have fun - fired with enthusiasm or be fired with enthusiasm. Try not to say “no” or “can’t”. * “The palest ink is better than the best memory.” The level of stress is how you perceive the action or event. Put things into perspective and keep them there. NEPCA How to Succeed in a Fast Paced World
  7. 7. NEPCA How to Succeed in a Fast Paced World Dealing with stress and emotions while generating success Managing stress is like pushing a rope, both stress and the rope seem to do what they want without much forward progress. We become stressed when we fail or are frustrated, we worry usually about things we can’t control, we are under pressure and we don’t eat right, and we are tired. Eliminate these key stress causes and have no stress, or just drink a lot. Things to do to reduce personal stress: • Manage your time well and delegate. • Learn to understand what you can and cannot control (things you cannot change) and accept the reality of it all. Keep your fear and worry in perspective. Spend time and energy on things you can control. • Break fear down into small chunks that can be managed. • See problems as opportunities and a chance to use your skills. • Maintain a positive attitude; don’t sweat the small stuff. “Why worry? If you’ve done the very best you can, worrying won’t make things any better.”
  8. 8. NEPCA How to Succeed in a Fast Paced World Dealing with stress and emotions while generating success • Eat healthy, exercise, and learn to take breaks; less is more. • Get sleep and don’t smoke or use alcohol and drugs in excess. • Challenge yourself to win over stress. Use stress as a motivator. • Develop outlets; people, books, sports, spiritual, professional, etc. • Accept you are not perfect and just do/be your best. Don’t take it personally, focus on the situation. Learn how to relax. “Believe in yourself. You are your own best friend. Remember that courage is believing in yourself when no one else will. Know that you have all the resources within you to make the changes you need to make to meet the challenges that life will present you. This doesn’t mean that you have to do it alone. True strength is knowing when to ask for help. Self confidence is trusting in yourself to meet life’s challenges with a smile.” Sandy Maynard
  9. 9. NEPCA How to Succeed in a Fast Paced World How to manage a busy day Dealing with interruptions: Take charge: create a routine that reduces interruptions e-mails: set up windows for communication – limit responses phone calls: “not available” at certain times – return calls later visits: make space more private come in at 5 a.m. – work until 7p.m. – work Saturday mornings Balancing multiple responsibilities and managing your day: Prioritize: create an achievable list of three to five action steps Delegate: pass off what you can, and learn to say “no” Stay calm: see problems as unsolved opportunities Managing time is structural and systematic. Those who do it well develop a structure that has limits and a process that makes them accountable to themselves. It’s their design, and it works for them.
  10. 10. NEPCA How to Succeed in a Fast Paced World Responding to change: Be prepared; change is a key to success – you must make changes to keep up with the times, or stay ahead if you can. People don’t resist change, they resist being changed, it’s natural – change should be proceeded with effective communication. When you are not sure or comfortable with change, ask questions, listen, and suggest any additional communication that explains changes more clearly. Keep in mind that people need to see the benefit of change and you might have to prime that pump. “It doesn’t matter if you are the lion or the gazelle, when the sun comes up you better be running.” Anonymous “To get what you’ve never had, you’ve got to try something you’ve never tried.” Anderson “Your success in life and in business isn’t based on your ability to simply change. It is based on your ability to change faster than your competition.” Sanborn
  11. 11. NEPCA How to Succeed in a Fast Paced World Summary: 1. Be well organized with a clear structure. 2. Ramp up communication – people that are informed tend to be proactive and positive rather than assuming the negative. 3. Hire, train, and coach employees who are enthusiastic and who are interested in achieving both company and personal objectives. 4. Learn how to deal with stress and emotions. Don’t worry about things over which you have no control. 5. Manage your busy day. Develop and maintain a routine that works for you. 6. Make change part of what you do. Stay ahead of the competition with innovation that sets you apart from the competition.
  12. 12. NEPCA How to Succeed in a Fast Paced World Thank You Greg Chase Chase Consulting Venice, Fl. chaseconsulting@comcast.net
  13. 13. Appendix A Tips to be proactive and effective 1. 6:00 a.m. meetings 2. Daily/weekly/ two week production schedule 3. Daily schedule for: reinforcing – cast in’s – wood and Styrofoam knockouts - timing 4. Shop drawings that support reinforcing, knockouts, production 5. Weekly safety tool box talks – monthly safety committee meetings 6. Q.C. procedures 7. Rewards and recognition 8. Sales meetings that include planning and sharing 9. Friday raw materials and supplies inventory 10. Saturday morning production 11. Train, teach and coach 12. Identify weaknesses and fix them 13. Follow up on attendance, performance and behavior issues immediately and discipline when appropriate - be consistent 14. Be accountable and make others accountable

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