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10 Leave Management Best Practices

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Leave management can be a real hassle for HR and for managers/approvers. How can you avoid getting burned by employee abuse or by complex laws like the FMLA? Learn more about the best practices for leave management in this ebook.

Publié dans : Business
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10 Leave Management Best Practices

  1. 1. Leave Management 10 Best Practices Don’t Get Burned!
  2. 2. Managing employee leave can be tough. While many organizations have well-designed policies, too often the policies end up buried in the back pages of the Personnel Manual. The result? Over time, supervisors and employees alike stretch, patch, circumvent, and otherwise compromise the rules to the point that control breaks down. This can cost your organization a lot of money, and the misunderstandings and perceived unfairness can undermine morale. Where to start?... in this eBook, “Leave Management 10 Best Practices — Don’t Get Burned!” you will be guided on how to efficiently manage your leave program and learn how to not get burned!
  3. 3. Leave Management 10 Best Practices Don’t Get Burned! Provide a Help Desk for Q&A and issue resolution. Get support from above. Avoid excessive rigidity. Make sure everyone knows how the policy works and buys in. Automate the leave management process. Evaluate the system regularly. Require supervisors to get approvals for special actions. Implement leave requests. Require timesheets. Get outside help to keep you up-to-date on legal and industry developments.
  4. 4. Get Support from above. You will need it. 1
  5. 5. Avoid excessive rigidity. Make sure the policy has the flexibility to accommodate the one-off situations that inevitably arise. Once you force people to go outside of policy, it’s hard to rein them back in. 2
  6. 6. Make sure everyone knows how the policy works and buys in. People need to understand the policy so that there are no surprises. Above all, they should perceive the policy as being fair, reasonable and necessary. 3
  7. 7. Provide a Help Desk for Q&A and issue resolution. The service will promote consistency in the application of policy and demonstrate commitment to supporting compliance. 4
  8. 8. Automate the leave management process. Eliminate the side deals. Make the automated system the only system of record. Make sure that employees can easily see balances, authorizations, denials and other leave related information. 5
  9. 9. Require supervisors to get approvals for special actions. Leave should be viewed as an expenditure. As financial expenditures controlled, so should expenditures of employee time. 6
  10. 10. Implement leave requests. 7 This will help supervisors avoid personnel shortages and coordinate leave equitably.
  11. 11. Require timesheets. 8 Yes, even if it is on an exception basis. Without timesheets, there is no good way to record time off reliably.
  12. 12. Evaluate the system regularly. 9 Be prepared to refine both policies and processes with respect to compliance, transparency, accuracy and morale.
  13. 13. Get outside help to keep you up-to-date on legal and industry developments. 10 As you know leave management is subject to substantial regulation which can vary based upon a variety of factors. It is also used for competitive advantage in recruitment and retention. Good as well as bad innovations are popping all the time and it may not be easy telling them apart.
  14. 14. www.data-basics.com © 2016 Leave Management 10 Best Practices. All Rights Reserved. Real-time Visability Fully Integrated Legal Compliance Accurate Accruals Request time-off & get approval in advance Real-time balance of comp & accrued leave Timesheet validation & complete audit visibility DATABASICS Leave Management
  15. 15. Expense Reporting Make expense reporting easy for everyone with a global solution that’s mobile, cost-effective, and built to fit your requirements. MORE About DATABASICS DATABASICS provides cloud-based, next generation Leave Management, Timesheet Management, and Expense Reporting applications. DATABASICS fully integrates with your HR, Payroll and ERP/accounting systems, specializing in meeting your most rigorous requirements. DATABASICS offers the highest level of service to its customers around the world. DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and more. www.data-basics.com | Request a Live Demo | Connect with us! ©2016 DATABASICS, Inc. Leave Management 10 Best Practices. All rights reserved. Timesheet Management Take the pain out of labor collection with an affordable, global timesheet solution that gives you the visibility to maximize your resources. MORE Vendor Invoice Management Better control your invoice processing and streamline your payables through imaging and workflow automation. MORE

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