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Time Management

  2. Time Management Myth & Mastery Myth Time Management is about managing Time. Mastery You Can Not manage time, We can only manage ourselves relative to time.
  3. Agenda Definition Need for Time Management Principles of Time Management Time Management Components Time Management Culprits Benefits of effective Time Management Consequences when we failed to manage time Conclusion
  4. Time Management DEFINITION Time management is the act of taking conscious control over the amount of time spent on specific activities.
  5. Why Do We Need TIME MANAGEMENT ? Time is limited and precious resource “Time is Money” –Ben Franklin You can’t -speed it up -slow it down -stop it
  6. How could you know, you need Time Management ? Do you feel the need to be more organized and productive ?? Do you spend your day feeling very busy and yet wondering why you haven't accomplished much ?? Do you wish you had a more than 24-hors day to complete all your tasks ??
  7. Principles of Time Management Eliminate time wasters Have clarity of objectives Focus the set objectives Reserve time for important activities Set priorities Make to-do-list
  8. Time Management Components 1. Cost your Time. 2. Making activity logs. 3. Goal setting. 4. Planning. 5. Prioritizing. 6. Scheduling.
  9. 1.Costing your Time Understand How much your time is important ! Manage time efficiently.
  10. 2.Making Activity Logs Make a realistic estimate of time spend during day on job orders. Pinpoint the critical areas. Finding the high yielding time of our day.
  11. 3.Goal Setting Setting lifetime goals help to chart your life course and your career path. Breakup your lifetime goal in smaller goals. Make a daily To-Do list. Revise and update your list on daily bases and judge your performance.
  12. 4.Planning Draw an action plan –A list of things that need to be done to achieve your goals
  13. 5.Prioritizing Make a To-Do List. Consider the value of the task before to do it- Is it worth spending your time and company resources. Prioritize your task- The most important jobs should be completed first followed by other jobs.
  14. 6. Scheduling Make a realistic estimate of how much you can do. Plan to make the best use of the available time. Reserve some contingency time to deal with ‘unexpected jobs’. Minimize stress by avoiding commitment by yourself and others.
  15. Time Wasting Culprits 3 1 2 Inefficient Delegation Telephone Poorly run meetings Socializing on job 6 Interruptions Extended lunches or breaks
  16. Benefits of Time Management Greater productivity and efficiency A better professional reputation Less stress Increased opportunity for advancement Greater opportunities to achieve important life and career goals
  17. Consequences Poor Time Management Missed deadlines Inefficient workflow Poor work quality A poor professional reputation and a stalled career Higher stress levels
  18. Consequences when we failed to manage time effectively are: Missed deadlines Inefficient work flow Poor work quality A poor professional reputation and a stalled career Higher stress levels