2. Contents
What is presentation?
Why it is important?
Stages of the process of presentation.
Conclusion
3. What is Presentation Skills?
A presentation is the process of presenting a topic to audience. It is typically
a demonstration, introduction, lecture, or speech meant to inform,
persuade, inspire, motivate, or to build good will or to present a new idea or
product.
4. What is Presentation Skills?
The way in which something is said, offered, shown or explained to others.
Presentation is a way / source of communication which can be adapted to
various speaking situations, such as talking to a group, addressing a
meeting or briefing a team. To be effective, step-by-step preparation and
the method and means of presenting the information should be carefully
considered.
Demonstration, talk, lecture, address, speech, show, exhibition, display,
introduction, launching any thing
5. Stages of This Process
Organizing the Presentation Material
Preparing a Presentation
Writing Your Presentation
Deciding the Presentation Method
Managing your Presentation Notes
Working with Visual Aids
Practice
Presenting Data
6. Organizing the Presentation Material
Irrespective of whether the occasion is formal or informal, you should
always aim to give a clear, well-structured presentation.
You should know exactly what you want to say and the order in which you
want to say it. Clarity of ideas and good organization should result in a
lively, logical and compelling message.
7. Organizing
Choose the organizational pattern that best suits your objectives. Some
common organizational patterns include:
Topical (moves from idea to idea, theme to theme, etc.)
Chronological (uses time sequences for a framework)
Classification (presents information according to categories
Problem/Solution (presents a problem with one or more solutions to it)
8. Preparing a Presentation
Preparation is the most important part of making a successful
presentation. This is the crucial foundation and there should be no short-
cuts.
9. Writing Your Presentation
Before you write/prepare your presentation, you should already have
started to prepare by developing your ideas and selecting the main points
to include.
Collection of material
Pre-writing
Enlisting possible points
10. Deciding the Presentation Method
Once you have decided on your key messages, and thought about
organizing your material, you next need to think about how you will
present. Presentations range from the formal to the informal, and your
choice of presentation method will depend on many factors, including the
audience, the venue, the facilities, occasion and your own preferences.
11. Managing your Presentation Notes
Few people are able to give a presentation without notes. You will need to
know your own abilities and decide how best to make the presentation.
You might manage your talk by using full text, notes on cue cards,
keywords on cue cards, or mind maps. (write-up)
12. Working with Visual Aids
Most visual aids will need advance preparation and should be operated
with efficiency.
Only use visual aids if they are necessary to maintain interest and assist
comprehension: do not use them just to demonstrate your technological
prowess (great skill). If visual aids are used well, they will enhance a
presentation by adding impact and strengthening audience involvement,
but if not, they can ruin a presentation.
13. Practice
Practice your presentation at least:
Three times by yourself
Two times in front of a friend/colleague
One more time than you think you need to Time your presentation and
remember that you may talk faster if you are nervous.
14. Presenting
Some people have an innate talent for public speaking. Most of us,
however, have to work hard to get up in public and give a good talk.
15. Presenting Data
There are times when using data in a presentation can really help you to
tell the story better. But it’s important not to blind your audience with
statistics, and also to remember that many people find numbers difficult
to understand.
16. Conveying of a Good Presentation
Be enthusiastic (showing excitement)
Use body language
Talk to the audience
Dress appropriately
Be prepared
17. Closing the Presentation
Too important to fix it
Last chance to tell what to know and do
Direct, brief, and strong
Recapitulate
Nut shell ending
18. “Speaking.”
‘To speak’ and ‘to speak well’ are two things. A fool may talk, but a wise
man speaks. ~Ben Johnson
It is better to keep one's mouth shut, and be thought a fool, than to open it
and resolve all doubt. ~Abraham Lincoln
The words you choose to say something are just as important as the
decision to speak. ~Author Unknown
19. Closing Styles
Summarize
Call to action
Anecdote or story
Rhetorical question
Quotation
Encapsulation ( phrases)
20. Summary
Elements of a good presentation
– Be clear about its purpose.
– Prepare.
– Have an attention-getting opening.
– Make the content organized and interesting.
– Be enthusiastic.
– Talk to the audience.
– Have a memorable closing.
– Compose your presentation with your objectives in mind.
21. Other Qualities to Improve This Skill
Attend Other Presentations.
Don’t Try to Cover Too Much Material.
Work on Your Pauses.
Actively Engage the Audience.
Be Entertaining.
Admit You Don’t Have All the Answers.
Don't Fight the Fear.
Control your body gesture posture (body language).
22. Common Problems to Overcome
Fear of public speaking
Lack of confidence
Lack of control
Physiology and stress
Lack of knowledge about subject
Lack of preparation
Lack of practice
Shyness
Stage phobia
24. GENERAL RULES
1. KNOW YOUR AUDIENCE
2. BE PREPARED
- confidence
- mechanical issues
- notes/no notes?
3. BE ON TIME
- slides or no slides?
- how many slides?
- remember: Effectiveness is
- the key word
25. Continue…
4. HAVE A MESSAGE
HAVE A STORY TO TELL
(make sure it is clear to you!)
5. TELL THE AUDIENCE
WHAT YOU WILL DO
DO IT
TELL THEM WHAT YOU DID
26. 6. Be COURTEOUS
& GIVE CREDITS
- co-authors
- sponsors
- slides “borrowed”
- Data
7. LESS IS MORE
- (BEAUTY IN SIMPLICITY)
- Brevity is the soul of wisdom
27. Continue…
8. NO JOKES
- fine line between being
- entertaining and unprofessional
- USE PERSONAL STORIES THAT
- STRENGTHEN MESSAGE
9. ENGAGE THE AUDIENCE
CONNECT WITH THEM
10. BE EXCITED ABOUT
THE SUBJECT; BE POSITIVE
28. SPECIFIC SKILL SETS
1. DO NOT LOOK AT SLIDES/SCREEN
LOOK AT THE AUDIENCE
IMPORTANCE OF EYE CONTACT
2. ATTENTION SPAN OF AUDIENCE (1/3rd RULE)
DO NOT BARRAGE THEM WITH SLIDES
3. CLARITY
- in writing
- in graphs and tables
- color scheme
- sentences vs bullets
- photos
- margins
- movies
30. SPECIFIC SKILL SETS
1 UNDERSTAND THE Q
2. DID EVERYONE HEAR IT?
3. BE HONEST… NO YAWP! ( noise/sound off)
4. THINK OUT LOUD
5. THANK PEOPLE FOR THE Q
6. GET BACK TO THOSE WHO ASKED Q
7. HAVE FUN AND EXUDE ENTHUSIASM
31. Conclusion
Presentation is life and soul of presenting Knowledge and skills to other. It
is the apex form of communication using integrated skills. An effective
presentation is a KEY to success in the every field of life.