1.
THE CLOCK IS TICKING!
Welcome!
Click on the
arrow to start the
training.

2.
WELCOME
Click the clock to
see video.

3.
HOME PAGE
Click on the tab on
the day planner
where you would
like to begin. At
any time you can
return to this page
by pressing the
button.
TimeMgt.
Matrix
ToDoGoals/Tasks
WhyTime
Management

4.
WHY TIME MANAGEMENT
Get More Done – Of course, being productive is
one of the main goals of time management. When
you are aware of what you need to do, you are
able to better manage your workload. You will be
able to get more (of the right tasks) done in less
time.
Click on the clock to reveal why it is good to
manage your time.
Achieve Set Goals – when you can set
smart goals you can improve your overall
productivity.
Less Stress – good time management
creates a more peaceful environment.

5.
NEGATIVES OF BAD TIME MANAGEMENT
Missing Important Deadlines and Making
Mistakes – when you do not prioritize your day
you will start to find yourself making unnecessary
and mindless mistakes. It is also easier to forget
when items are due.
Click on the clock to reveal the negative impact of poor
time management.
Higher Stress Levels lack of control and focus
causes the human body to react negatively.
Examples: Frustration & Fatigue
No Room for Development –it’s difficult to
plan for new projects or task with poor time
management, and no room for advancement if
regular tasks aren’t being completed on time.

6.
CONDUCT YOUR OWN TIME AUDIT
Click to next slide to conduct your time audit.
This time audit consists of 10 questions that represents how you
manage your tasks within the work day. Answers are on a scale
of 1-5, 1 being Never to 5 being Always.
On a separate piece of paper number 1-10 and write down your
score of 1-5 on each number. Add up the total and divide by 3.
Score yourself honestly, no one will know your score except you!

7.
CONDUCT YOUR OWN TIME AUDIT
1.) I am completely satisfied with the way I use your time.
2.) I always accomplish the most important things.
3.) I feel I spend too much time on trivial or less important things.
4.) I use a formal system to organize my tasks.
5.) I feel like I waste too much of other people's time.
6.) I could you get more done in less time if there were less interruptions.
7.) I set my priorities according to their importance, not their urgency.
8.) I am conscious of my true reasons for procrastination.
9.) I give my undivided attention to one task at a time.
10.) I control the telephone/email it does not control me.
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 - Never 2 - Seldom 3- Sometimes 4 - Mostly 5 - Always
Click to next slide to see get your score.

8.
CONDUCT YOUR OWN TIME AUDIT
1 - Never 2 - Seldom 3- Sometimes 4 - Mostly 5 - Always
Click on the box to reveal what your score means.

9.
S.M.A.R.T GOALS
• Specific – target a specific area
of improvement.S
• Measurable – quantify or
suggest an indicator of
progress.
M
• Assignable – specify who will
do it.A
• Realistic – state what results
can realistically be achieved,
given available resources.
R
• Time-related – specify when the
result(s) can be achieved.T
Click on Clock to describe a S.M.A.R.T Goal.

10.
GOALS VS. TASK
A goal is something you can measure. A task is what you do to
complete your goal over a set period of time.
Click to the next page to see if you can identify
the goals and the tasks. Use a separate piece of
paper then click on the clock button to see if
you’re right!

11.
IDENTIFY THE GOALS VS. TASK
A task assigned or done as
part of one's duties
Productivity goals can be
defined as the amount of
productive work
accomplished within a
specific time-frame.
1. Complete orders in full and
before starting the next
project.
2. Increase processing time
by 5% by the next quarter.
. Record keeping is a task
required keep yourself and
others information of work
completed.
4. Complete 5 training
modules before end of year
performance evaluations.
5. Keep number of emails
answered within a specific
time-frame.
3. Running progress reports
Efficiency goal can be
defined as the speed,
accuracy and consistent
quality with which an
employee works.
Educational/Professional
goals can make employees
more valuable to their
employer

12.
QUICK TIPS FOR ORGANIZING TASKS
Re-evaluate your schedule.
Focus on one thing at a time.
Multi-tasking is a myth! You will get
more done if you complete one
task at a time.
Don’t wait till you have time. You
must make time.
Until you have the right
frame of mind your time
management efforts could
easily get off track.
Setting goals help you to stay
focused on the tasks at hand.
Change your attitude.
Have your goals in-front of you.
Click clock to see tips.

13.
TO DO
Objective 1: To set daily goals
and understanding what needs
to get done within a scheduled
time frame. Objective2: Making sure that
you don’t commit work
overload and let tasks slip
through the cracks.
Objective 3: Help to minimize
mistakes and maximize
production.
Click on clock to see To Do objectives.

14.
IMPORTANT VS. URGENT
“What is important is seldom urgent and what is urgent is seldom
important.” - Dwight D. Eisenhower
Urgent: tasks that requires your immediate attention.
These are the tasks on your to-do list that need to be
done “Now!” Often urgent tasks put us in a reactive
mode, where one can feel defensive, negative,
hurried, and have a narrowly-focused mindset.
Important: tasks are things that contribute to our
long-term mission, values, and goals. Sometimes
important tasks can become urgent, but typically do
not. Focusing on important activities create a
responsive mode, which helps us remain calm,
rational, and open to new opportunities.

15.
TIME WASTERS
Double Click on the pictures to see how these tasks
can become time wasters.
Not all meetings are time
waster. Some are needed
for organization
development. But too many
or unorganized meetings
can be unproductive
Everyone likes to think they’re
great at multi-tasking.. But
there’s a limit to how many
things you can do at once
without taking away from the
quality of your work and,
ultimately, slowing down the
process.
Everyone needs a
break but when it
becomes a form of
procrastination we
can loose valuable
time.
Whether your primary
workspace is the top of your
desk, or your desk top
computer. If it’s messy, you’ll
end up wasting time looking
for things.
Today, you can be constantly
connected to friends and family
without anyone really noticing.
If you’re checking social media
religiously and responding to
personal emails the same way
you do professional ones,
you’re probably wasting a lot of
time.
We’ve all become addicted to
email as a form of
communication. While
convenient a lot of time is
wasted on emails that would
be easily resolved as a verbal
conversation.

16.
CREATING A TO-DO LIST
On separate piece of paper put in order.
4.
b. Cross off items and celebrate their
completion
e. Prioritize by importance and
urgency.
c. Write down all the tasks that need to
be completed.
d. Pick the best time to work
uninterrupted.
2.
1.
a. Delegate tasks if needed and
schedule a time to check progress.
3.
5.
Click clock to get correct order.
How Did You
Do?

17.
TIME MANAGEMENT MATRIX
URGENT NOT URGENT
IMPORTANT
I
(MANAGE)
•Crisis/emergencies
•Critical meetings
•Dead-line driven projects
•Last minute preparations
for scheduled activities.
II
(FOCUS)
•Preparation/planning
•Prevention
•Relationship building
•Daily routine activities
NOTIMPORTANT
III
(AVOID)
•Interruptions, some calls
•Some email/ reports
•Some meetings
•Many “pressing” matters
•Many popular activities
IV
(AVOID)
•Busywork
•Time wasters
•Junk email/ some phone
messages
•Escape activities
The purpose of the
Time Management
Matrix is to help
prioritize tasks in the
order that they should
be completed.
Think of your own
daily tasks.
Where do they fit?

18.
IMPORTANT: QUADRANT I: (MANAGE)
URGENT
IMPORTANT
I
(MANAGE)
•Crisis/emergencies
•Critical meetings
•Dead-line driven projects
•Last minute preparations
for scheduled activities.
Sometimes we have tasks that need to
be dealt with quickly and immediately.
Example: A project for a client
that was schedule down the week
got re-scheduled for this
afternoon!
Click clock for example of quadrant

19.
IMPORTANT: QUADRANT II: (FOCUS)
NOT URGENT
IMPORTANT
II
(FOCUS)
•Preparation/planning
•Prevention
•Relationship building
•Daily routine activities
Then there are tasks that are important,
but not urgent. These are the daily tasks
that are important but do not require your
immediate attention, and need to be
planned for.
This quadrant is the focus for long term
achievement of you work goals.
Click clock for example of quadrant

20.
NOT IMPORTANT: QUADRANT III: (AVOID)NOTIMPORTANT
III
(AVOID)
•Interruptions, some calls
•Some email/ reports
•Some meetings
•Many “pressing” matters
•Many popular activities
During our daily routine we have urgent,
but unimportant tasks. These tasks should
be minimized or eliminated.
These are the tasks that take time away
from more important matters of your day.
Example: Another employee
needs help with a project. While
it maybe important or urgent to
them you must place the task
where you can accomplish your
tasks.
Click clock for example of quadrant

21.
NOT IMPORTANT: QUADRANT IV: (AVOID)NOTIMPORTANT
IV
(AVOID)
•Busywork
•Time wasters
•Junk email/ some phone
messages
•Escape activities
•Viewing mindless
information
Last there are the tasks that are
unimportant and also not urgent.
These are the tasks that don’t have to be
done anytime soon, and perhaps add little
to no value and should be minimized or
eliminated. Often these tasks are time
wasters.
Example: stopping your task
every time an email arrives.
Click clock for example of quadrant

22.
TEST YOUR TASK: TIME KNOWLEDGE
URGENT NOT URGENT
IMPORTANT
I
(MANAGE)
II
(FOCUS)
NOTIMPORTANT
III
(AVOID)
IV
(AVOID)
Click on the clock to see
instructions.
On a separate piece of
paper draw this matrix.
There are 8 tasks list a-
e. Place them into the
quadrant based on
their importance vs
urgency.
See how many you
got right.

23.
TEST YOUR TASK: TIME KNOWLEDGE
URGENT NOT URGENT
IMPORTANT
I
(MANAGE)
II
(FOCUS)
NOTIMPORTANT
III
(AVOID)
IV
(AVOID)
B. Redoing the department
handbook.
C. Completing a file by
scheduled time
D. Correcting a missed
application.
E. Viewing personal emails/
social media.
F. Assisting another
employee with a project.
G. Last minute change to
file.
A. Scheduling a client
meeting.
H. Putting together files.
After you have completed matrix click on clock to
reveal answers

24.
CONGRATULATIONS!
Thank you,
Audra C. Faehr
Human Resources Development Manager
audra.faehr@HRD.com

25.
Your time management might be failing
because you need to re-evaluated how you
are doing things.
But don’t fret your on the right track.
Understanding your position, it’s job
description and how to focus your work will be
key to developing good time management
skills.
Be open to giving lots of methods a try until
you find the one that fits you. Be flexible and
don’t overwhelm yourself.
Click return button to return
to the time audit.

26.
You’re doing good but there are some areas
that need a little more.
Identify exactly where your time management
skills are lacking…
What is not getting complete?
- Getting tasks done?
- Maintaining their calendar?
-Not wasting time?
Be open to trying a new methods or review
some new information. These subtle changes
could really make the difference in your
productivity and development.
Click return button to return
to the time audit.

27.
WOW! Your time management skills
are amazing.
While going through this course think
about your own methods of good time
management to help assist others.
Also, remember that we only get
better as we grow. Don’t be afraid to
try something new or even add on to
other methods to increase your own
efficiency.
Click return button to return
to the time audit.