The document discusses electronic accounting (eAccounting) in three areas: basic EDI dataflow in Russia, eAccounting for HR and payroll, and eAccounting in the cloud. It describes the basic EDI process flow for legally required documents like invoices and waybills, as well as other business documents. It outlines how HR and payroll functions like expense reimbursement, business trip management, and a private employee lounge can be integrated into an eAccounting system. Finally, it contrasts moving an IT infrastructure to the cloud versus using cloud-based software as a service (SaaS) for eAccounting.

1. eAccounting

2. Contents
Presentation contents:
 Basic EDI dataflow in Russia
 eAccounting for HR and Payroll
 eAccounting in a Cloud

3. Basic EDI Process Flow
Types of documents for EDI
Legally required documents:

Act of acceptance of services

Way-bill

VAT Invoice

Unified form
Other (business) documents:

Purchase Order

Conformation of Purchase Order

Dispatch notification

Delivery Conformation, etc.

4. Basic EDI Process Flow
Types of data exchange for EDI
Supplier
Direct data exchange

Other (business) documents only
Company
Exchange through EDI Service Provider

Legally required documents

EDI Service
Provider
(Other business documents)
Supplier
Company

5. Basic EDI Process Flow for legally required documents
Provider of
Electronic Signatures
e
Supplier
e
e
Company
e
Accountant
EDI Service
Provider
Database
e
Tax Office

6. Problems of usage of official e-signature systems
Problems for usage of legally required documents
 Need to obtain signatures and update software
 Document date evidence
 Need of same EDI service provider

7. HR and Payroll in electronic accounting
HR and Payroll in eAccounting
 Expense Reimbursement Systems
 Business Trip Management
 Private Lounge for employees
 Outsourced Accounting Services
 Etc

8. HR and Payroll in electronic accounting
Expense reimbursement systems
Controller
Verifies and Approves
the Data entered to
accounting database
Web-based
Interface
User
Inputs Data to
accounting database
through web-based
interface
Accounting
system Interface
Accounting
Database
Accountant
Verifies and Posts the Data in accounting
system by standard tools, based on the
data, input through web-based interface

9. HR and Payroll in electonic accounting
Private Lounge for Employees




Electronic payroll slips to employees automatically / on demand
Accumulated Unused vacations info
Request of needed certificates
Personal HR info
• Solves the issue of secure access to the employee’s information through a Web
interface, as well as the creation of various reports based on information stored in
HR & Payroll system.
• Allows an employee to have online (web) access to personal salary information 24x7
with high security level.
• Provides access e.g. to detailed slips and salary calculations, certificates, personal
info.

10. HR and Payroll in electronic accounting
Business Trips Management









Business trip Requests
Management of approval process
Business Trip Card
Managing of lifecycle of business trip, flexible notifications during lifecycle for:
- Initiator
- Employee that goes to the business trip
- Accountant (for corresponding calculation of allowances)
- HR service (for printing of related business trip documents)
- Secretary (for prompt ordering of tickets and hotels)
Management of documents template, automated generation of documents
- Order for the business trip
- Business trip certificate
- Business trip task
Managing of attachments
Generation of business trip reports:
- Business trip report, prepared by employee
- Expense reimbursement report, filled by employee, attaching scans of receipts,
tickets, etc.
Electronic library of business trips
Management of user rights

11. HR and Payroll in electonic accounting
Outsourced Payroll
Services
Enters additional
information to the data
base (business-trips,
seek-leaves, other
irregular compensations
Checks and amending
irregular
compensations;
checking legislation for
changes
Updates database
functional in case of
legislation changes or
additional client requests
for reports
Verifies of documents
to comply with legislation;
checking legislation for
changes
Checks final results
Sending reports to the
client
Prepares salary sheets
Calculates salary and
other compensations
calculations
Verification of data
Checks salary
calculation results:
amounts and taxes

12. Cloud concept for eAccounting
Two types of cloud concepts
Moving IT infrastructure into cloud
 Ownership of hardware
 Installation of software
Using SaaS (Software as a Service)
 No Ownership of hardware
 No Installation of software

13. Cloud concept for eAccounting
Supplier
e
e
Company
e
EDI Service
Provider
e
Outsourced Accountant
Database
(SaaS)
Tax Office

14. Thank you