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Barbara J. Davis
QUALIFICATIONS: Skilled and dedicated Executive Assistantwith over 10 years’experience supportingC Level Executives as well as
coordinating,planningand supportingdaily operational and administrativefunctions. Providea high level of proficiency an d
professionalism. Experienced in all aspects of officemanagement with the ability to work well under pressure,manage multiple
projects and priorities,highly organized and detailed oriented.
PatientMatters – Orlando, FL 3/14 – 10/15
Providesupport for the CEO, COO, CFO and the VP of Human Resources
Responsiblefor overall officemanagement
Organizeand coordinatemeetings, events, interviews, appointments, travel arrangements, and department activities
Coordinatenew hireorientation/process,paperwork and various human resources processes/procedures,ensuring
completion and accuracy
Provideclerical and officeadministration supportby performingvarious tasks s uch as answeringphones, orderingof
Communicate with the Board of Directors for PatientMatters and the Advisory Board of Directors
Assistin the applicantscreeningprocess,coordinateinterviewagendas,trackingcomplianceand setting up meetings
Coordinatebenefits enrollment, processingof personnel action changes / updates
Answers general phone and Human Resources e-mail inquiries in a professional / courteous manner
Process executives expense reports
Respond to requests for verification of current and pastemployment
Staffing Now Inc. – Orlando, FL 10/13 to 3/14
Temporary assignment atRoss Stores Regional Officesupportingthe Regional Vice
President, Sr. Regional Human Resource Director and Sr. Loss Prevention Director.
Maintain calendars,schedulemeetings and coordinatetravel arrangements.
Coordinatetravel and an awards dinner for 20 districtmanagers and zone directors to attend an annual corporatemeeting
Roll up reports from three zones to the Regional VicePresident on a weekly and monthly basis.
Prepare and process expense reports.
Coordinatequarterly recognition awards and roll up to the corporate office.
Office Team, Lake Mary, FL 3/13 to 9/13
Temporary assignment atFlorida Hospital Waterman supportingthe Director of Human Resources.
Also,supportingthe President, Chief NursingOfficer,and Chief Financial Officer on an as needed basis when the Executive
Assistantis outof the office.
Maintain calendar,schedulemeetings,handled special projects aswell as event planning.
Assistin roll outof new employee badge program.
Support recruiters in setting up interviews as well as checkingreferences for potential candidates.
DaVita Labs – Deland, FL 12/11 to 2/13
Supported the VP/General Manger
Act as department liaison;field callsand respond to needs within scope of assigned responsibilities
Schedule, organize, and/or coordinatemeetings, events, trainingsessions,interviews,appointments,travel arrangements,
conferences, and department activities for all members of the department as requested
Plan and coordinatepresentations as requested; distributeinformation as requested
Respond confidently, courteously,knowledgeably, and professionally to internal and external phone calls and officevisitors
Assistin the creation of documents, spreadsheets, PowerPoint presentations,and Visio charts
Update email and voice mail distribution lists as needed
Maintain VP's calendar
Barbara J. Davis
Prepare, transcribe,compose, type, edit and distribute agendas,minutes of meeting, routine correspondence, and reports
Manage confidential and non-routineinformation with absoluteconfidentiality
Review mail and emails,determine level of priority,and process accordingly
Prepare, reconcile,track,and submitexpense reports for Vice President
Attend team meetings, phone conferences, and trainingas needed
Handlespecial projects and/or department specific assignments on an as-needed and sometimes urgent basis
Kaufman, Englett & Lynd Attorneys – Orlando, FL 6/11 to 10/11
Support ManagingAttorney/Assistant Firm Director
Schedule meetings and maintainingcalendar
Maintain orgcharts and attorney lists
Provided back up support for one of the partners
Respond to clientinquiries as directed by attorneys
Maintain computer databases to store and organizelegal information
Comply with lawyer conduct and confidentiality standards
Executive Administrative Assistant
Contractor 1/10 to 6/11
Performed temporary assignments for various companies.
Updated the status of properties to investors
Manage calendars as well as coordinatingmeetings
Created Power Pointpresentations
Harland Financial Solutions – Lake Mary, FL 12/03 to 3/09
Provided support to several Executives of Core Systems Group
Maintained calendarsand setup meetings
Assisted in planningquarterly senior management meetings in various Harland locations
Coordinated monthly financial reviewmeetings
Set up audio / visual equipmentfor MicrosoftLive Meetings
Prepared expense reports
Coordinated travel arrangements
Prepared monthly reports
Composed presentations usingPowerPoint
Assisted in coordinating companywidetrainingprograms
Registered clients for user group meetings
Served on a company volunteer committee
Pinellas County Economic Development – Clearwater, FL 3/01 to 3/03
Business Development Specialist
Received and fulfill leadsfor prospects relocatingto PinellasCounty
AssistBusiness Development Mangers
Maintained contacts and closeworkingrelationshipswith commercial realtors and developers,and with economic
development organizations,local governments, chambers of commerce, existingbusinesses and industries
Maintained on-lineelectronic toolkit,real estate data basefor PCED web site,design personalized web pages for individual
Provided statistical resources,and data summaries for use with existingbusinesses,and prospectivebusinesses
Prepared monthly and quarterly reports
Supervised college interns
Barbara J. Davis
Tech Data – Clearwater, FL 11/96 to 2/01
Direct supportfor the executive vicepresident/worldwide CIO
Coordinated and maintained extensive calendars
Arranged all domestic and international travel
Prepared expense reports
Prepared presentations usingPower Point
Maintained organizational charts and other confidential ITreports
Daily followup with Directors as to the status of projects and various other issues as they arise
Lead Executive Assistantoverseeingthree Executive Assistants within theIT Department
Administrator of the IT Associates Program
Took minutes for weekly staff meetings
Prepared bi-weekly attendance reports for the Payroll Department
EDUCATION: Sawyer Business College– Dayton, OH
COMPUTER SKILLS: MicrosoftOffice,Word, Excel, PowerPoint, Visio,Outlook,PeopleSoft, Dynamics ,