This document provides an introduction and overview of the "Books Discovered Once Again" project from the National Library of the Czech Republic. The project will catalog and digitize over 12,000 confiscated books in the library's reserve collection to research their origins and legal status. Key activities include accessing the documents, researching their historical context, assessing their legal status, and presenting results through a website, publications, and exhibitions. The project runs from January 2015 to April 2016 with a budget of over 13 million CZK shared between the National Library and collaborating Stiftelsen Arkivet organization.
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First Project Workshop on Discovering Books Once Again
1. First Project Workshop
Books Discovered Once Again
Introduction of the project
First Project Workshop
Books Discovered Once Again
Introduction of the project
Tomas Foltyn, National Library of the Czech Republic
Prague, 9. 2. 2015
Tomas Foltyn, National Library of the Czech Republic
Prague, 9. 2. 2015
2. Ground information:
Knihy znovu nalezené x Books Discovered Once
Again
Programme: Cultural Heritage and Contemporary
Art
Programme Area 16 „Conservation and
Revitalisation of Cultural and Natural Heritage“
Schedule: 01/01/2015 – 30/4/2016
Responsible Person: Mgr. Tomas Foltyn
Introduction of the project
3. Ground information:
Budget Allocation: 13 184 823,- CZK / 475 000
EUR
80% project funding
20% support of the Ministry of Culture
National Library of the Czech Republic
6 775 626 CZK / 244 000 EUR
Stiftelsen Arkivet
6 409 197 CZK / 231 000 EUR
Introduction of the project
4. Motivation for project proposing:
national research project Virtual Deposit Library
external repository in Neratovice
unknown period in the history of NL CR and Czech
Republic
none systematic research in the project area so far
act of interdisciplinarity = archival research
lack of time and staff power to fix it in in-house
mode
Introduction of the project
5. Everyday life in the library connection:
cataloging of the documents, which are not
available
library items units creation
documentation
mapping and the ownership detection
evidence – based on valid standardization
safety and pernament deposition
Introduction of the project
6. Everyday life in the library connection:
physical condition revision
digitization
presentation x usability
library employees
proffesionals
general public
Introduction of the project
7. Project description:
National Library role in the past:
central institution for book acquisition and
depositing from various sources
closed monasteries
closed institutions
arrested persons
WWII confiscated documents
many problems:
no evidence, not known structure, content and
legal aspect
to find information about them is crucial
Introduction of the project
8. Project description:
historical context
proof of evidence of original owners
illustration of the war affairs and the way of
culture heritage employment (not only the war
but also after war events)
illustration of the government systems and the
way of its thinking
all the made research activities only partial
relevance
none complex interdiscplinary activity
Introduction of the project
9. Project description:
many various documents which can be covered in
frame of the project all around the Czech republic
Free Masonic collection
„Nazi books“ = books stolen from former owners
by Nazis and brought to Czechoslovakia
1 500 000 volumes… / 12 000 volumes
documents stored in so-called Reserve Collections
no Hebraica
Introduction of the project
10. External Relations:
Ministry of Culture Library Policy 2011-2015
Permanent preservation of the printed collections
policy
identification
cataloging
registration
standardization
preservation
mapping of previously compacted units that are
scattered in various library collections now
Introduction of the project
11. Project Aims:
4 key activities / goals
Acces to the confiscated and brought library
documents
Mapping of the history and context of
confiscated and reallocated books in the Czech
Republic
Assessing of their legal status
Project results presentation
Introduction of the project
12. I) Access to the documents:
NL CR responsibility
description of work:
proces at least 12 000 volumes of
confiscated/brought books in compliance with
valid standardization and internal rules (rough
estimation – provenance signs)
books identification
transport and cleaning
cataloging and units processing
provenance signs documentation (digitization
and record to the library catalogue)
digitization and physical preservation
Introduction of the project
13. II) Archival, historical and context research:
NL CR responsibility
description of work:
survey in archives and literature
important archival documents scanning (to
involved it to the web portal)
put provenance signs into the broader context
find the information about the book transfers
get the historical and geographic context
share the information with Norwegian
proffesionals
create the proffesional monograph, website and
exhibition about the topis
Introduction of the project
14. III) Legal Aspects Validation:
NL CR responsibility
description of work:
legal status of confiscated books evaluation
mapping of the former owners
legalization of the documents by NL CR
cooperation with the external legal company
Introduction of the project
15. IV) Presentation of the project results and PR:
Stiftelsen Arkivet / NL CR responsibility
description of work:
proffesional monograph, study compilation or
longer research paper about the topic
physical and virtual exhibition creation
organization of two seminars or workshop for
the interested audience
meetings with university or high school students
with the topic
project web page creation
Introduction of the project
16. General Project Schedule:
Introduction of the project
Activity From To
I)Cataloging 15/1/2015 30/4/2016
II) Mapping the context 15/1/2015 30/4/2016
III)Legal aspects evaluation 1/6/2015 31/12/2015
IV)Presentation 1/9/2015 30/4/2016
17. Mandatory results/outputs of the project:
results / outputs
Results:
1) Create at least 12 000 records of confiscated
books (availability in library catalogue)
2) Legal experts report (published via web)
3) Web portal creation (availability via internet)
4) Archival and historical research (information on
via web, research results publishing)
Introduction of the project
18. Mandatory results of the project:
Outputs – „We have to…“:
1) To organize 2 large proffesional seminars and 4
internal project meetings
2) To create the project web portal
3) To proces at least 12 000 records from Reserve
collection with the direct relationship with
confiscated of brought books
Introduction of the project
19. Mandatory results of the project:
Outputs – „We have to…“:
4) To manage the creation of the legal expert
report
5) To create the physical and virtual exhibition
6) To realize the consistent archival and historical
research and to create the monograph, exhibition
catalogue or longer paper about the project results
Introduction of the project
20. Project Staff:
National Library of Czech Republic
8,5 staff
5 cataloging and units creation
1 project management
1 archival research
1 books cleaning
0,5 web creation
11 internal employees
researchers
IT staff
accounting and economical staff
HR
budget for external employees
Introduction of the project
21. Project Staff:
Stiftelsen Arkivet
1,5 staff
1 project management
0,5 web creation
budget allocation for auditor
Introduction of the project
22. What is done…:
project was submitted in April 2014 and approved
in November 2015
negotiations with Ministry of Culture and Ministry of
Finance
Partnership Agreement signed
some minor changes in the budget allocation made
– necessary for final approval by Ministry of Culture
Decission about cost confirmation – Dezember 2014
till now (Friday) we were waiting for the final
approval of the Deputy Director and for the legal
frame confirmation
waiting for the budget allocation…
Introduction of the project
23. That´s all for the beginning…
Thank you very much for your attention!
Introduction of the project
Now is the time for coffee break:o)