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Clark County and
Submittal Exchange
Las Vegas is experiencing record numbers of visitors to
the city, creating unique infrastructure challenges for
the Clark ...
Textura®
The “Cloud-Based” Solution
Before Submittal Exchange®, Clark County’s document
management solution was stored on ...
© 2016 Textura Corporation
Textura®
than 30 logs including survey requests, submittals,
quality control and close outs Mam...
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Clark County, DPW: Running Lean and Pristine?

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Like many counties that support a major metropolitan area, Clark County faces a long list of potential construction projects and needs to find clever ways to increase efficiency while carefully controlling cost. Now here's a case study that's definitively worth sharing.

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Clark County, DPW: Running Lean and Pristine?

  1. 1. ® Clark County and Submittal Exchange
  2. 2. Las Vegas is experiencing record numbers of visitors to the city, creating unique infrastructure challenges for the Clark County Department of Public Works (CCPW), which manages construction projects throughout the Las Vegas metro area. Like many counties that support a major metropolitan area, Clark County faces a long list of potential projects and needs to find clever ways to increase efficiency while carefully controlling costs. With a team of just three project managers, CCPW oversees 35 to 40 projects annually and manages a construction budget of $350 million – ranging from a $120 million airport beltway construction project to a $300,000 drainage build out and repair. Even while running a lean operation, CCPW has been able to focus on project quality and vendor relationships, earning them a reputation as an owner that contractors and architects want to do business with. Finding a New Document Management Process Sometimes making a change requires a spark. When support was discontinued for the document management system previously used by the county’s Department of Public Works, Mike Mamer, Assistant Manager- Public Works, had a choice to make. The safe options were to invest heavily in IT infrastructure and Textura® make the existing process work or revert back to spreadsheets to track documents manually. On the other hand, there was an opportunity to invest in technology that would provide the Clark County Department of Public Works a more effective document management process and would support the county’s needs for years to come. “It’s about succession,” Mamer says. “We wanted to make sure the next generation was in a good place, so they can focus on the quality of th project.” Clark County leads Southern Nevada in population and visitor growth, driving demand for construction projects. Mamer and his team sought a solution to increase work capacity and maintain quality without increasing project staff or costs. ®
  3. 3. Textura® The “Cloud-Based” Solution Before Submittal Exchange®, Clark County’s document management solution was stored on an internal server and not accessible to the external project team. As a result, Mamer estimates just 25 percent of documents were uploaded to the system with the remaining documents stored as paper copies. Not only time consuming, this practice put the county at risk if documents were lost or damaged. With Submittal Exchange, all the documents are saved digitally and archived at the end of the project. Now, the file cabinets in Clark County’s construction office are empty and the warehouse storing old documents is gone. “That was the old way of doing business,” Mamer adds. “We figured if we were going to be indirectly paying for the document management system anyway, we might as well decide how it is done.” There is a value to consistency and owning the documentation. Selecting Submittal Exchange and moving CCPW’s document management system to the cloud helped Mamer and his team eliminate disaster recovery concerns, become the owner of record for all their construction documents and make the entire project team more effective. “We now have a great cloud-based storage solution that gives you piece of mind that all of the documents are at your fingertips,” Mamer says. “Knowing that these documents are going to be retrievable in the future is huge for government agencies.” The Clark County Department of Public Works immediately saw improvements in efficiency, Mamer said. By configuring Submittal Exchange to create more “It’s about succession. We wanted to make sure the next generation was in a good place, so they can focus on the quality of the project.” ®
  4. 4. © 2016 Textura Corporation Textura® than 30 logs including survey requests, submittals, quality control and close outs Mamer’s team is able to automate the approval workflows to ensure the team is able to review necessary documents. Now they can schedule due dates for critical documents, send automated reminders for upcoming deadlines, identify if someone from the project team is causing a delay and intervene before it impacts the project schedule. Why Clark County Chose Submittal Exchange Submittal Exchange’s Client Relationship Consultants made the transition simple. Instead of implementing a lengthy and cost-prohibitive migration from one large enterprise software to another, CCPW worked closely with the Client Relationship team to configure Submittal Exchange to meet the specific needs of their civil construction projects. Investing the time upfront allowed CCPW to build a project template designed specifically for them and allowed new projects to be set up in about an hour. Knowing that the Submittal Exchange support team would always be available to provide unlimited training to the Clark County Department of Public Works’ partners and to train new Project Managers when the day comes for the current team hang up their hard hats provides comfort that the next generation would be in a good place where they could focus on the quality of construction instead of processes or IT challenges. With Submittal Exchange, the Clark County Department of Public Works can continue to meet the civil construction needs of the community while saving time, improving efficiency and investing in the future. “Knowing that these documents are going to be retrievable in the future is huge for government agencies.” ®

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