Office Layouts for Class of Office Administration

1. Organization of Office
Activities
The Physical Organization
By : Mr. Avid Briceño

2. Review
Businesses are organized both
1. Structurally – Organization Charts
2. Physically – Office Layouts
MANAGER
Sales
Manager
Advertising
Clerk
Marketing
Clerk
Procurement
Manager
Warehouse
clerk
Stock Control
Clerk

3. EQ:
1. What do we mean by
Office layouts?
2. What are the two types of office
layouts?
3. What are advantages and
disadvantages of each layout?
4. What alternative layout allows us
to make good use of advantages
and avoid as much disadvantages?

4. What are Office Layouts?
• The Office Layout is the environment in which
employees work.
• It determines the following:
1. The way in which resources are placed in the
office eg: employees, desks, equipment.
2. The amount of space provided.

5. Types of Office Layout
There are 2 main types of office layout:
1. Cellular – also known as enclosed layout.
2. Open-plan – also known as flexible layout

6. Label the following layouts
Open plan? or Enclosed?

9. Enclosed Open-plan
Try describing what you see. Describe the layouts.

10. Features: Cellular Office Layout
• this is a very traditional style of layout
• consists of small individual rooms occupied by
one or two people.

11. Features: Open Plan Layout
• consists of a large open room with no dividing
walls or partitions.
• Employees from different departments work
together in the same area
• In order to give some privacy screens/dividers
are used hence creating cubicles.

12. Think about advantages and
disadvantages of the Cellular Office
layout

13. Cellular Office Layout
Advantages Disadvantages

14. Cellular Office Layout
Advantages
• More privacy (none to
overhear private
conversations)
• More security of
documents and
belongings
• Ability to design their
working environment to
suit their working style
• Less distractions
Disadvantages
• Staff can feel isolated
• Staff may not feel part
of a team
• More costly to build
• May not have access to
natural light or
ventilation
• Difficult to supervise
employees

15. Think about advantages and
disadvantages of the Open-plan layout

16. Open-Plan Office Layout
Advantages Disadvantages

17. Open-Plan Office Layout
Advantages
• Easier to build and
rearrange
• Gives ease of access to
natural light and
ventilation
• Easier to communicate
with others
• Easier to supervise
employees
• Cheaper to maintain
• Better use of space
• Promotes team spirit
Disadvantages
• Security (theft may be a
problem; it may be easier
for unauthorized
personnel to access
confidential files)
• Lack of privacy –
overheard conversations
• Encourage idle chatter
between employees
• Too many distractions
may cause employees to
take longer to accomplish
a task

18. What type of
layout is this?
Notice
anything
new?

19. Alternative Method:
Acoustic Screens or virtual Layout
Combine the advantages of both open-plan
offices and cellular offices and reduce their
disadvantages.
• Allow natural light and ventilation
• Offer privacy where needed
• Easy to rearrange
• Allow for supervision
• Are cost efficient

20. Cellular Open Plan Acoustic
Also known as Enclosed layout Flexible layout
Description are a very traditional style of
layout that consists of small
individual rooms occupied by
one or two people.
consists of a large open room
with no dividing walls or
partitions. The employees from
different departments work
together in the same area. In
order to give some
privacy screens/dividers are
used hence creating cubicles.
Combine the
advantages of both open-plan
offices and cellular offices and
reduce their disadvantages.
Advantages • More privacy (none to overhear
private conversations)
• More security of documents and
belongings
• Ability to design their working
environment to suit their working
style
• Less distractions
• Easier to build and rearrange
• Gives ease of access to natural light and
ventilation
• Easier to communicate with others
• Easier to supervise employees
• Cheaper to maintain
• Better use of space
• Promotes team spirit
• Allow natural light and
ventilation
• Offer privacy where
needed
• Easy to rearrange
• Allow for supervision
• Are cost efficient
Disadvantages • Staff can feel isolated
• Staff may not feel part of a team
• More costly to build
• May not have access to natural
light or ventilation
• Difficult to supervise employees
• Security (theft may be a problem; it
may be easier for unauthorized
personnel to access confidential files)
• Lack of privacy – overheard
conversations
• Encourage idle chatter between
employees
• Too many distractions may cause
employees to take longer to accomplish
a task
• Minimal to those of both
open and enclosed layouts

21. Pair up with the person beside
you to label some layouts

22. Identify the
office layouts
• Open-Plan Layout
• Cellular Layout
• Acoustic Screens
Layout

23. Identify the
office layouts
• Open-Plan Layout
• Cellular Layout
• Acoustic Screens
Layout

24. Open-Plan Layout Cellular Layout Acoustic Screens Layout

25. Identify the
office layouts
• Open-Plan
Layout
• Cellular Layout
• Acoustic Screens
Layout

26. • Open-Plan
Layout
• Cellular Layout
• Acoustic Screens
Layout
Identify the
office layouts

27. Identify the office layouts
• Open-Plan
Layout
• Cellular Layout
• Acoustic Screens
Layout

28. Identify the office layouts

29. Identify the office layouts

30. Thanks for your keen
attention and
cooperation.
Please write the extended activity.
Have a nice day 