This document discusses the importance of SharePoint governance and provides guidance on implementing a governance plan. It defines governance as the set of policies, roles, and processes that guide how an organization uses technology to achieve its goals. A governance plan includes designing an information architecture, deploying a governance model, and ongoing governance through change management and maturity reviews. The plan helps organizations maximize their return on investment in SharePoint and avoid common pitfalls.

1. SharePoint Governance:
3 Things Every Organization
Needs to Know
Marie-Michelle Strah, PhD
SharePoint Solutions Architect

2. Objectives
• Why SharePoint governance?
• What does SharePoint governance mean
to you?
• How do you implement a SharePoint
governance plan?
Case studies and resources

3. Why SharePoint Governance?
• Definition
• Microsoft Guidance
• Changes for SharePoint Server 2010

4. What Governance is NOT…
• A waste of time
• A big fancy binder that sits on a shelf and
no one reads
• Documentation for documentation’s sake
• A rule book
• Abstract

5. SharePoint Proverbs…

6. MOSS2007 and Earlier
“Governance is the set of policies, roles,
responsibilities, and processes that you
establish in an enterprise to guide, direct,
and control how the organization uses
technologies to accomplish business
goals.”
Source: Microsoft TechNet 2009

7. SharePoint Server 2010
“Governance is the set of policies, roles,
responsibilities, and processes that guide,
direct, and control how an organization's
business divisions and IT teams cooperate
to achieve business goals.”
Source: Microsoft TechNet 2011

8. Significant Shift in Framing
• IT Driven
“Thou • System Design Documentation
• Dry, Unidirectional,
Shalt Not” Afterthought
• Business First
• IT Second
Cooperate • Collaborative Effort

10. SharePoint-as-a-Platform
Enterprise Solution
IT
Services
Application
Management
Information
Management

11. What does SharePoint
Governance mean to you?
• Enterprise architecture planning
• Maximize return on investment in
SharePoint platform
• Fully leverage and optimize all features
of SharePoint

12. Avoid SharePoint “Failure Modes”

13. EXAMPLE

14. How do you implement a
SharePoint Governance Plan?

15. Governance: Design
• As Is Architecture Necessary
• To Be Architecture Elements
• Master Data Management Plan
• Information Architecture
• System Health Check and Migration Plan
• Application LifeCycle Management Plan
Last but not least: IT Services and System
Design

16. Primacy of Information Architecture
• New installation
• Upgrade and migration
• Going above and beyond minimum requirements

17. SPS2010: IA Minimum Considerations

18. SPS2010: User Interface/User Experience
508 Compliance
Web Content Management
Web Design/Graphic Design
Human-Computer Interaction
SDK
Master Pages/CSS

19. SPS2010: Data Architecture

20. Phases of Governance
• Design
• Deployment
• Implementation
– Change Management
– Application Lifecycle Management
• Governance
– Quarterly Review
– SharePoint Maturity Model

21. EXAMPLE

22. Resources
• Governance in SharePoint Server 2010:
http://technet.microsoft.com/en-
us/sharepoint/ff800826#Model
• Governance Model for SharePoint Server 2010 (ZoomIt):
http://zoom.it/Zb4B#full
• What is Governance (MOSS2007):
http://technet.microsoft.com/en-
us/library/cc263356%28office.12%29.aspx
• Governance overview (SharePoint Server 2010):
http://technet.microsoft.com/en-us/library/cc263356.aspx

23. Thank You for Attending
• Special offer for webinar registrants:
Schedule a 1-hour SharePoint follow up
(no cost)
• Diagnostic (1, 2, 3 days)
• Contact mstrah@broadpoint.net for more
information