Presentation by Pat Duxbury, Candidate Support Officer (South Wales)

1. Before we look at Chartership – what is CILIP’s Framework of Qualifications? “They are the only professional qualifications in library and information work in the UK. . . . . . . . . and they are recognised globally.”

2. They are only available to . . . . Members of the Chartered Institute of Library and Information Professionals - there are 3 categories - Certification – ACLIP Chartership – MCLIP the Gold Standard Fellowship – FCLIP

3. The route to Chartership after certified Affiliate (ACLIP) status, you may decide to progress further . . . You will need to be a library and/or information worker for at least two years (full-time equivalent) before submitting an application for Chartered Membership. During this time you can register as a Chartership candidate, but you will have to become an Associate Member before you can submit your Chartership portfolio (this may mean a change in your subscription rate).

4. You and your mentor will need to develop your Personal Professional Development Plan (PPDP) based on your own situation. Your Certification PDPcan be used as the basis of this, but you will need to review, revise and further develop it during the period leading up to your Chartership submission. Information on formal education courses and other training activities, that will help with your personal development, are available on the CILIP website: www.cilip.org.uk/training

5. So, let’s review that . . . When you apply for Chartered Membership you must be a current Associate Member. Complete and submit the Registration Form to Qualifications & Professional Development, CILIP, 7 Ridgmount St. London WC1E 7AE. Find a mentor, work with him/her and then submit your Personal Professional Development Plan (PPDP) within six months of registering. Your plan will cover 1 to 2 years of professional development - (depending upon whether you are a Pathway 1 or 2 candidate- details to follow . . . .)

6. Attend a portfolio building course arranged by your local Career Development Group. Put together your portfolio and write a covering statement, with the guidance of your mentor, referring to the assessment form used by the Chartership Board. Once you are ready to submit your application complete the submission form and send your portfolio to Qualifications and Professional Development, at CILIP H.Q. From sending in a portfolio to becoming a Chartered Member can take between two to six months, and sometimes longer . .

7. Am I eligible? You may register to Charter if you have: Pathway 1 . . . a CILIP accredited library and information degree or postgraduate qualification Pathway 2 . . . ACLIP Certification and sufficient professional level experience an overseas library and information qualification accepted by CILIP a non-accredited library and information qualification assessed at Scottish Qualifications Framework Level 10, or England, Wales and Northern Ireland Level HE4 and above.

8. I was an extraordinary candidate! a non-accredited degree level qualification and substantial professional experience (known as Extraordinary Chartership Candidates)

9. Submitting the Chartership portfolio the process – (part 1) YOU . . . . Agree with your mentor that the portfolio is ready to be submitted – Call CILIP HQ for an RS form – Send in your portfolio – (in triplicate: 3 printed copies or 2 printed & 1 electronic) with RS form and £50 fee THEY . . . . Send copies of your portfolio to a pair of assessors – (If an assessor knows the candidate he/she must return the portfolio, which is then sent to another assessor) Assess the portfolio individually, then discuss together -

10. Submitting the Chartership portfolio the process – (part 2) Registering as Chartered MemberThe newly Chartered Member is added to CILIP's register and receives a certificate produced by professional calligraphers - £20 in 2007 If they reject - the application is sent to a second pair (they do not see the original assessment) or the candidate is asked for more information - or invited to attend an interview. If they accept - the portfolio is officially accepted at the next available Board Meeting. The candidate is informed by post and invited to register as a Chartered Member of CILIP If the second pair rejects . . . A decision is formally agreed at the next Chartership Board. Candidate is informed by post and given feedback to support future resubmission. If the second pair accepts (split decision)Portfolio is seen by whole Board and discussed at the next Board Meeting. They may: reject, accept, or ask for more information . . . .

15. be ruthless

16. complete a skills audit

17. be organised and plan your training

19. What Is a Development Plan? A plan which identifies: skill & knowledge needs action to be taken to meet these outcome required people required to take this action timescale/target date review date and outcomes achieved

20. Why Is a Development Plan Needed? to help you take control of your development, keep yourself on track and reflect on outcomes to inform CPD planning (e.g. for appraisal, negotiation with employer…), identifying priorities, costs, timescale etc to act as a “route map” – to help you work out how to get from where you are to where you want to be because the regulations say so!

23. To aid evaluation and reflection

24. For appraisal, career change

25. To demonstrate

26. Professional judgementand - because they’re essential to the Framework of Qualifications too !

27. Your portfolio is meant to Give clear evidence of your professional development, which includes . . . demonstrating your ability to select relevant information reflecting objectively on your own performance and that of your employer communicating effectively

28. Consider the contents Select everything that goes into your portfolio very carefully

30. CV

31. PPDP

32. Personal evaluative statement (1,000 words)

33. Aims and objectives of organisation

34. Structure chart

36. staff development reviews/evaluations

37. contributions to the professional press

38. project briefs / reports / surveys

39. active membership of professional networks

40. training delivered (and/or attended)

41. list of visits

43. responses to enquiries from users/colleagues

44. publicity you have created

45. letters/memos

46. testimonies/observations

47. relevant out of work experiences

48. case studies

49. web pages

50. audio visual material

52. Type everything - using 12 point type

53. Do not use sticky notes

55. Do Evaluate your training . . . Who decided that you needed this training? Why? Could you use your new skills straight away or was it more relevant to your future career development? Did you actually use your new skills?

56. Do keep a training log Date Title Reason for attending Course contents and expected outcomes At a later date, describe how/if you used the training - give an example if possible

57. Do evaluate your employer Don’t just describe the library and its services Outline a specific service/event/incident and evaluate its impact on users/staff/yourself * evaluations, not descriptions *

58. the STARevaluative technique Situation the background Task the problem Action what you did to resolve it Result what happened

59. STAR example Situation Little use of expensive periodicals Task Increase periodical use Action Monitored periodical use with tick-sheets on covers and a brief questionnaire. Used this information to cancel some subscriptions and open new ones Result Periodical use increased Positive feedback from users (PS - what did you learn?)

61. if you have measured your effectiveness

63. What have you learned?

64. Where are you going?What do you need to get there?

65. Finally, remember to . . . Pay attention to detail Attribute any collaborative work and indicate your own intellectual contribution Address the Chartership criteria

66. Summary Good presentation Less is more Be selective Evaluate, don’t describe Use your mentor

67. With acknowledgment & thanks to . . . Michael Martin & Margaret Chapman CILIP Qualifications & Professional Development Dr Miranda Morton CILIP Chartership Board member Margaret Watson – ‘Building Your Portfolio’ Facet, London, 2008

68. Any Questions ? Pat Duxbury p/t Business Information Librarian University of Glamorgan Treforest, Rhondda Cynon Taf pduxbury@glam.ac.uk CSO for South Wales (CDG – Wales) http://www.cilip.org.uk/qualificationschartership/charteredmem/chartership.htm