Educational institutions play a crucial role in the shaping the future of a child. Especially the schools play a critical role in the cognitive and academic development of their pupil. Therefore the educational institutions like schools deserve the best tools for their management practices, carrying out their academic and administrative activities in the most efficient and effective manner. Educational Institutions/Schools should keep themselves abreast with the latest and modern management tools for constant improvement in terms of knowledge impartation, their well-being and most importantly a systematic and strategic framework of child development.

1. www.cybrosys.com
Why an ERP Software Important for
School Management?

2. INTRODUCTION
• Educational institutions play a crucial role in the shaping the future of a child. Especially the schools play a
critical role in the cognitive and academic development of their pupil. Therefore the educational institutions
like schools deserve the best tools for their management practices, carrying out their academic and
administrative activities in the most efficient and effective manner. Educational Institutions/Schools should
keep themselves abreast with the latest and modern management tools for constant improvement in terms of
knowledge impartation, their well-being and most importantly a systematic and strategic framework of child
development.

3. • Today the way the knowledge gets imparted to students and how the schools manage their administration
has undergone a significant change. The cost, speed, and accuracy are measured in school performances
every now and then. It decides the ranking and successful run of an educational institution.
• Unlike the prior scenario, today’s school is clubbed and accumulated with tons of data in terms of student,
staff, academics, fees and much more. Every department in school be it the academics, the accounting or
the administration, every department is interconnected and there is a constant flow of student
information, staff information or fees details being circulated from one department to another.

4. • Schools of an early decade had only a few staffs and students and it was easy to accomplish the task on
time through mere paper works. But today, the school management has grown into a big enterprising
stage, where the management has to access their information from a centralized platform. This
advocate for a modern management tool rather than the traditional and conventional work approach of
paper piles.
• Today’s school management significantly demands an ERP solution for managing their school-related
activities which can make their work seamless, easier, efficient and productive. An ERP helps them in
easy access to information, that too in real time, unlike the traditional work approach.

5. • Why ERP Software in the Education Sector?
The importance of an Enterprise Resource Planning Software is well advocated and demanded all service
sectors be it the manufacturing, trading, accounting, customer relations or human resource. The most
significant feature that holds ERP, a supreme choice among the customers is their self-sufficient capacity to
automate and integrate every industry-related activities.
In educational industry/institutions, an ERP comes with automation and integration of both academic and
administrative functions. For an educational institution, the ERP platform comes as a comprehensive suite of
application which can automate every activity of a school right conducting the student admission, managing
their attendance, fees and examination, employee payroll and their recruitment and much more. In short, an
ERP provides schools with an ample number of choices to streamline their educational institute and related
activities. Odoo ERP provides the school with an overview of their running task or in other words, an ERP
gives a bird’s eye view of the real-time school activities happening in the premise.

6.  What is the role played by an ERP in Education Institutions?
• Integrate every school functions. It stores, monitor and provides real-time access to
information such as registration, finance, and human resource.
• Facilitate the information flow within an educational institution.
• Track every institutional activity helping in bringing improvements in the current system,
also facilitating the working of future plans.
• Improving and organizing the portfolio of teachers, students, and staff.
• Simplifying the process of student management.
• Maintaining good relationships with both parents and stakeholders.
• Organizing and streamlining every school communication.

7. The most significant function of ERP in Educational Institutions are the following.
 Centralization and management of information
• Educational Institutions have a tremendous amount of functions such as gathering, storing and analysing
data including the student information, faculty details, fees management, examination records and more. An
ERP thus helps in digitalizing and automating these records bringing great efficiency to the school
administration management and their information management. An ERP smoothly transacts, bringing all
possibilities to share and access the stored data among intercross departments of schools/educational
institute. Also with the help of an ERP solution, one can easily self-direct the work such as information being
updated in real time by students, faculties or the administrative staff from anywhere without secondary help.
As the ERP comes with controlled access to information, the data integrity and privacy is kept intact.

8.  Simplifies the process of data gathering
An enterprise resource planning software in an educational institution, offer the administrative staff, faculty, a
student the freedom to upload or submit their information and other supporting documents online in the mo
seamless fashion. It makes every school/educational tasks less cucumber some via automating and processi
every task such as student enrollments, fees payment, registrations and more.

9.  Improved resource management
• Yet another significant feature of an ERP software is that it is highly efficient in tracking the inventory and
resource usage within the institutions. It also helps in keeping a real-time record on the finances. An ERP gets
the educational institution with a transparent, reliable and accurate report which always stay ahead of the
curve in keeping the real-time overview of company finances. Real-time generation of reports makes the
educational institution run transparently. With the modern ERP solutions, the educational institutions can
easily optimize their functions and operations, without much interplay of humans, saving many resources for
the company. Saving of resources, thus indirectly creates an environment allowing the students and faculties t
focus more on their learning strategies.

10. Refer this link for more :
https://www.cybrosys.com/blog/why-an-erp-software-important-for-school-management

11. Thank You !
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Kerala, India - 673635.
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