# kiromax.ppt

14 Feb 2023
1 sur 20

### kiromax.ppt

• 1. Spreadsheets and Data Management MICROSOFT EXCEL
• 2. Spreadsheets Allow users to perform simple and complex sorting Allow users to perform calculations quickly by a click of a button Organizes and presents figures that can be analyzed, graphed and printed Amount of information is limitless
• 3. Spreadsheets Can be used to automatically  Calculate totals for you  Identify the category with the highest and lowest numbers  Calculate averages  Create presentation charts from figures
• 4. Common Uses for Spreadsheets  Sales  Accounting  Scheduling  Inventory Systems  Keeping statistics – sciences, psychology, etc  Personal budgeting  ANYTHING THAT USES NUMBERS!
• 5. Getting Started The program we will be using is Microsoft Excel Microsoft Excel defaults: • Workbook is the document that opens • Every workbook begins with one worksheet • Sheet1 (you have the option to add more) • found at the bottom of your workbook • To add a new worksheet, you select the + button next to Sheet1 at the bottom of the screen • worksheets can be deleted using the Home Menu-> Delete (top right)-> Delete Sheet.
• 6.  Each worksheet can be individually named  Double click on the worksheet that you would like to rename, type the new name and hit enter  The extension used to recognize an excel spreadsheet is .xls.  The default file name for a new excel spreadsheet is Book 1.
• 7. Name Box – indicates the cell you are currently working in. This is known as the active cell. Column – identified by letters at the top of the worksheet. Vertical. Row – identified by numbers on the left side of the worksheet. Horizontal. Worksheet – the page you are working on in your workbook. Cell – the intersection of a row and column. Formula Bar - indicates the content of the selected cell. Formulas and text can be typed here. The symbol fx identifies the formula bar.
• 8. Entering Information  Labels:  Information in the form of text  Numbers are useless without information to help users understand what they mean  (i.e. Total Money Owing)  Always left aligned in the cell  Values:  Numerical data  Important to not include commas, dollar signs, etc  You can format your spreadsheet to reflect currency, date, etc  Always right aligned in the cell