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1
FY17-18 PROPOSED
BUDGET REVIEW
Budget Workshops
August 14-15, 2017
Day 2
OTHER SPECIAL
REVENUE FUNDS
2
3
COMMUNITY DEVELOPMENT FUND &
CDBG LOCAL ACCOUNT FUND
(PG 180)
Total
CDBG
Expenditu
res
70.89%
Total
Home
Expenditu
res
29.11%
Community Development Fund -
Uses
Total CDBG Expenditures Total Home Expenditures
4
ROADWAY MAINTENANCE FEE FUND
(PG 183)
$-
$1,100,000
$2,200,000
$3,300,000
$4,400,000
$5,500,000
FY17 FY18
RMF Revenue
*
* FY17 reflects revenue from Jan 23, 2017 to end of year
5
SYSTEM WIDE WATER IMPACT FEE FUND
(PG 184)
(1,875,000)
0
1,875,000
3,750,000
5,625,000
7,500,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Debt Funding Cash Flow
Project Phase 1
Expended
Project Phase 2
Expended
Project Phase 3
Expended
Year of
Project
0
500,000
1,000,000
1,500,000
2,000,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Cash Funded Cash Flow
Year of
Project
Project Phase 1
Expended Project Phase 2
Expended
Project Phase 3 Expended
6
SYSTEM WIDE WASTEWATER IMPACT FEE FUND
(PG 185)
-12,500,000
0
12,500,000
25,000,000
37,500,000
50,000,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Debt Funding Cash Flow – Wastewater Impact Fees
Debt Service
Fees
Debt proceeds
Year of Project
Project Phase 1
Expended
Project Phase 2 Expended
Project Phase 3 Expended
0
3,500,000
7,000,000
10,500,000
14,000,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Cash Funded Cash Flow – Wastewater Impact Fees
Year of Project
Project Phase 1
Expended Project Phase 2
Expended
Project Phase 3
Expended
7
SYSTEM WIDE ROADWAY IMPACT FEE FUND
(PG 186)
$-
$125,000
$250,000
$375,000
$500,000
FY17 FY18
System Wide Roadway Impact Fee
Municipal Court Funds
• Court Technology Fee Fund (pg 193)
• Court Security Fee Fund (pg 194)
• Juvenile Case Manager Fee Fund (pg 196)
• Truancy Prevention Fee Fund (pg 198)
• Efficiency Time Payment Fee Fund (pg 116)
Police Seizure Fund (pg 199)
8
MUNICIPAL COURT AND POLICE RELATED SPECIAL
REVENUE FUNDS
(PG 191)
9
Memorial Cemetery Fund (pg 200)
– Expenditures include transfer for one-half of debt
service
Memorial Cemetery Endowment Fund (pg
202)
– Service Level Adjustments:
• Concrete drive within the Aggie Field of Honor
Texas Avenue Cemetery Endowment Fund
(pg 203)
CEMETERY RELATED SPECIAL REVENUE FUNDS
(PG 200)
OTHER SPECIAL REVENUE FUNDS
TIF’s and TIRZ
• Wolf Pen Creek TIF Fund (pg 187)
• West Medical District TIRZ No. 18 Fund (pg 188)
• East Medical District TIRZ No. 19 Fund (pg 189)
Other Miscellaneous Special Revenue Funds
• Public, Educational and Governmental (PEG)
Channel Access Fee Fund (pg 204)
• R.E. Meyer Estate Restricted Gift Fund (pg 205)
– Service Level Adjustments:
• Transfer fund balance for use on Arts Council Building
renovation for senior programming 10
DISCUSSION AND DIRECTION
11
ENTERPRISE FUNDS
12
ELECTRIC FUND
FINANCIAL FORECAST
13
 Bottom Line Up Front
o Current estimate is a $2.2 Million increase in ending working
capital
 Revenues:
o Revenues continue to be strong with the growth in the City
o Cost of Service study currently underway
o No rate change proposed for FY18
 Expenses:
o Excluding purchased power, departmental expenses are
projected to be at budget
 Capital Projects:
o Still projecting to use cash for FY18 capital projects until
results from cost of service study are provided
SLAS AND PROPOSED PROJECTS –
ELECTRIC UTILITY (PG 136)
14
Administratio
n*
2.46%
Transmissio
n/
Distribution*
6.46%
Purchased
Power/Whee
ling
Charges*
47.88%
Direct
Capital*
0.35%
Net
Gen/Admin
Transfers
1.76%
Debt
Service
4.54%Contingency
0.12%
Transfer to
Gen'l Fund
(In Lieu of
Franchise
Fees)
6.38%
Capital
Projects
Funding
15.03%
15.03%
Service Level Adjustments One- Time Recurring Total
Substation Technician $ 8,800 $ 83,225 $ 92,025
Assistant Warehouse Supervisor - 70,754 70,754
Manhole Support Trailer 80,000 - 80,000
Substation Service Trucks Upgrade 28,000 - 28,000
Safety/Compliance Training - 10,000 10,000
Advanced Metering Infrastructure
(AMI) Study 75,000 - 75,000
Electric SLA Total $ 191,800 $ 163,979 $ 355,779
Core Services,
Infrastructure &
Growth – Electric
Utility
2 additional positions
Funding for AMI
feasibility study
15
ELECTRIC UTILITY FUND CAPITAL PROJECTS
(PGS 164-165)
Type Amount Selected Projects
General Plant $ 2,100,000 Long term facility
programming needs
Overhead System 1,650,000 Overhead feeder extensions
and upgrades
Underground System 5,000,000 New underground projects
and conversion of overhead
lines
New Services / Systems 2,280,000 New Service additions
Distribution 4,585,000 Graham Road Substation
Transmission 3,696,000 Graham Road Substation
Other 165,353 Street Lighting, G&A
TOTAL $ 19,476,353
WATER FUND
FINANCIAL FORECAST
16
 Bottom Line Up Front
o Stable year over year projected ending working capital
 Revenues:
o Revenues consistent with budget; reflect the growth in the City
o Rate increase of 6% proposed for 4th quarter FY18
 Expenses:
o Departmental expenses are projected to be at budget
 Capital Projects:
o Water well #9 and well #9 collection line construction contracts
to be awarded soon
o Significant capital projects in FY18 and beyond
SLAS AND PROPOSED PROJECTS – WATER
FUND (PG 143)
17
Service Level Adjustments One -Time Recurring Total
Engineering and Development Coordinator $ 13,217 $ 93,449 $ 106,666
Advanced Metering Infrastructure Study 75,000 - 75,000
Water Services SLA Total $ 88,217 $ 93,449 $ 181,666
Production*
15.70%
Distribution*
18.39%
Direct
Capital*
0.28%
General &
Administrativ
e Transfers
12.48%
Debt Service
33.72%
Capital
Projects
9.51%
Contingency
0.28%
ERP System
Replacemen
t
0.59%
Utility
Transfer to
General
Fund
8.74%
Other
0.32%
Core Services, Infrastructure
& Growth – Water Services
1 additional position
Funding for AMI
feasibility study
6% rate increase in
4th quarter for Water
18
WATER CAPITAL PROJECTS
(PGS 166-169)
Type Amount Selected Projects
Source and Supply $ 204,107 Land acquisition for wells
Pumping & Treatment Plant 1,518,000 Well 1,2,3 motor control
replacements and rehab of
pumps and motors at various
locations
Pumping & Treatment Plant 1,400,000 Construction of new of
elevated storage tanks
General Plant 1,086,580 Equipment shed, fencing at 3
wells and virtual server
Distribution 2,713,000 SH6 Phase III (Woodcreek to
Sebesta), Spring Meadows,
OP
Rehabilitation Projects 2,152,000 Woodson Village Rehab
Other 745,470
Meter Replacement,
Contingency, G&A, Debt Costs
TOTAL $ 9,819,157
WASTEWATER FUND
FINANCIAL FORECAST
19
 Bottom Line Up Front
o Stable year over year projected ending working capital
 Revenues:
o Revenues consistent with budget; reflect the growth in the City
o No rate change proposed for FY18
 Expenses:
o Departmental expenses are projected to be at budget
 Capital Projects:
o Significant capital projects in FY18 and beyond
SLAS AND PROPOSED PROJECTS –
WASTEWATER FUND (PG 146)
20
Sewer
Collection*
9.08%
Sewer
Treatment*
22.77%
Direct Capital*
0.24%
Gen/Admin
Transfer
6.59%
Debt Service
25.26%
Capital Projects
27.32%
Contingency
0.28%
Utility Transfer
to General
Fund
8.47%
21
WASTEWATER CAPITAL PROJECTS
(PGS 170-173)
Type Amount Selected Projects
Collection Plant $19,254,198 Trunklines - Lick Creek,
Northeast sewer, Medical
District, Southwood Valley
Rehabilitation Projects 3,317,900 Woodson Village Rehab
Treatment & Disposal Plant 30,425,000 Lick Creek Treatment Plant
Expansion
Treatment & Disposal Plant 3,250,000 Diversion Lift Station & Force
Main
Treatment & Disposal Plant 1,909,000 Various replacements and
rehabs
Other 363,770
Misc Rehab, Contingency,
G&A, Debt Costs
TOTAL $ 58,519,868
SANITATION FUND
FINANCIAL FORECAST
22
 Bottom Line Up Front
o Decrease in working capital in this fund
 Revenues:
o The budgeted 3% growth in both commercial and residential
revenue has materialized and evidenced by an increase in the
number of customers
o Rate increase proposed for 4th quarter FY18
 Expenses:
o Operating expenses are on budget for FY17
o Deferred equipment replacement has started to be funded
SLAS AND PROPOSED PROJECTS –
SANITATION FUND (PG 151)
23
25,208 26,270 25,573 25,434 26,197
36,751 37,856 39,272 40,303 41,513
2013 2014 2015 2016 2017 est.
InTons
Refuse Collected
Residential Commercial
Core Services, Infrastructure & Growth – Sanitation
Stratification of rates for residential, multifamily and commercial
customers
Varying increases in 4th quarter
NORTHGATE PARKING FUND
FINANCIAL FORECAST
24
 Bottom Line Up Front
o Projected increase in working capital
 Revenues:
o Revenue is better than expected due to additional garage lease
and meter revenues
 Expenses:
o Payroll and maintenance savings are also contributing to the
increase in working capital
 Capital Projects:
o Capital projects planned include bollards, parking garage
equipment and mgmt. system replacement, meter replacement
SLAS AND PROPOSED PROJECTS –
NORTHGATE PARKING FUND (PG 154)
25
Service Level Adjustments One-Time Recurring Total
Addition of Northgate District
Coordinator
$ - $ 51,283
$ 51,283
Northgate Parking SLA Total $ - $ 51,283 $ 51,283
Northgate
District
Operations
41.04%
Capital Outlay
23.19%
General &
Administrative
Transfers
3.55%
Debt Service
11.09%
Transfer to
Debt Service
Fund
9.87%
Non-Dept.
Capital
Improvements
6.32%
Contingency
2.47%2.47%
QUESTIONS AND DIRECTION
26
INTERNAL SERVICES
FUNDS
27
Includes the following funds:
 Employee Benefits Fund
 Property & Casualty Fund
 Workers Compensation Fund
 Unemployment Compensation Fund
28
INSURANCE FUNDS
FINANCIAL FORECAST
 Bottom Line Up Front
o The City is self-insured to experience varies based on claims incurred in any year
 Revenues:
o Revenues in these funds come from charges to the departments
 Expenses:
oClaims Expense incurred running slightly below FY16
oCity health clinic is continually evaluating its success as monthly data comes in and more
experience is available
KEY FACTOR TO CONSIDER HEALTHCARE
29
Attract and retain well qualified workforce
• Change in administrator from BCBS to Cigna
• PPO Option Employee Premiums increases 10%
• High Deductible Employee Premiums increases 5%
• City Contribution for Healthcare increases 5%
6010980.
6962284.
7845226.91
8853080.03 9015360.23
10116710.6562
'-
2,750,000
5,500,000
8,250,000
11,000,000
FY13 FY14 FY15 FY16 FY17 est FY18 proj
Claims Expense Incurred
30
SLAS AND PROPOSED PROJECTS –
INSURANCE FUNDS (PG 218 TO 224)
Service Level Adjustments One-Time Recurring Total
Addition of PTNB Risk Claim Support
Employee $ - $ 16,149 $ 16,149
Property & Casualty SLA Total $ - $ 16,149 $ 16,149
6.8012 6.8965 7.0706 7.7469 8.8151 9.418
1.6 1.6 1.7
1.8
1.9 2.0
0.0
3.5
7.0
10.5
14.0
FY13 FY14 FY15 FY16 FY17 est FY18 proj
Millionsof$
Premiums - City Paid vs Employee Paid
Med, Dental, Prescrip (City Paid) Med, Dental, Prescrip (EE Paid)
KEY FACTOR TO CONSIDER RETIREE HEALTHCARE
31
0
4,500,000
9,000,000
13,500,000
18,000,000
22,500,000
0
1,500,000
3,000,000
4,500,000
6,000,000
7,500,000
09 10 11 12 13 14 15 16 17 18
Thousands
Thousands
OPEB under Existing Design
Expense Contribution Liability
1. Problem
• Change in actuarial math under GASB 75 that goes into effect in FY18 could
result in an $8 million impact
2. Process
• 15 different scenarios run to determine biggest impact on dollars with least
impact on employees in connection with Healthcare RFP
KEY FACTOR TO CONSIDER RETIREE HEALTHCARE
32
0
3,500,000
7,000,000
10,500,000
14,000,000
(938)
0
937,500
1,875,000
2,812,500
09 10 11 12 13 14 15 16 17 18
Thousands
Thousands
OPEB under Design Changes
Expense Contribution Liability
3. Solution
• Change eligibility for preferred pricing for plan at retirement
• Set up irrevocable trust to fund liability and mitigate increases
33
EQUIPMENT REPLACEMENT FUND
FINANCIAL FORECAST
 Bottom Line Up Front
o FY17 Fund Balance is expected to increase as a result of
additional contributions from departments
 Revenues:
o Contributions from departments based on useful life and
anticipated replacement cost
 Fleet
 Copiers
 Other Equipment
 Public Safety Equipment
 Expenses:
o 86% of the expense is for Fleet Purchases and Replacement
o No indirect charges are incurred by the fund
34
SLAS AND PROPOSED REPLACEMENTS –
EQUIPMENT REPLACEMENT FUND (PG 226)
Detail of items to be
purchased from this
fund can be found on
pages 228 – 229
A significant expense
in this fund is the
replacement for the
Ladder Truck
purchased in 1999
($1.6 million)
Department Amount
Police $ 518,839
Fire 2,051,761
Public Works 572,200
Parks & Recreation 350,642
Sanitation 720,000
Drainage 463,000
Electric 191,695
Various 146,488
Wastewater 92,000
Water 64,000
IT 5,295
Court 8,600
TOTAL $ 5,184,520
35
FLEET MAINTENANCE FUND
FINANCIAL FORECAST
 Bottom Line Up Front
o FY17 Fund Balance is expected to decrease as a result of an
increase in the cost of parts
 Revenues:
o Contributions from departments based on usage of the
department
o Minimal fund balance is retained in the account
 Expenses:
o 56% of the expense is for Parts
o No indirect charges are incurred by the fund
36
SLAS AND PROPOSED PROJECTS –
FLEET MAINTENANCE FUND (PG 232)
Service Level Adjustments One-Time Recurring Total
Temporary ICE Staff PTNB $ 14,543 $ - $ 14,543
Training Funds Increase - 10,000 10,000
Fleet SLA Total $ 14,543 $ 10,000 $ 24,543
Parts
56.46%
Fleet
Maintenan
ce
42.91%
Contingen
cy
0.63%
Fleet Maintenance Fund - Uses
37
UTILITY CUSTOMER SERVICE FUND
FINANCIAL FORECAST
 Bottom Line Up Front
o FY17 Expenses are over budget due to an increase in the credit
card brand fees and professional service fees
 Revenues:
o Contributions from departments based on usage of the
department
 Expenses:
o Credit Card charges are over budget due to an increase in the
credit card brand fees (VISA, MC etc) as more customers pay
with Business Credit Cards instead of Personal cards
o While there still is benefit to the City to outsource the service vs.
providing in house, the Meter Reading service is more than what
was budgeted for FY17
o There may be a budget amendment later on in FY17 to charge
the services to the departments
38
SLAS AND PROPOSED PROJECTS –
UTILITY CUSTOMER SERVICE FUND (PG 236)
Service Level Adjustments One-Time Recurring Total
Temporary Assistance for UBS
Implementation
$ 106,080 $ - $ 106,080
Annual ERP Training - 10,000 10,000
Mobile Service Writers 6,200 - 6,200
Utility Customer Service SLA Totals $ 112,280 $ 10,000 $ 122,280
744298
758306
776279
795871
813000
2013 2014 2015 2016 2017 est*
Number of Meters Read Annually
DISCUSSION AND DIRECTION
39
OUTSIDE AGENCY
FUNDING
40
41
PROPOSED OUTSIDE AGENCY FUNDING
FROM GENERAL FUND
(APPENDIX J-1)
FY18 FY18 FY18
AGENCY Proposed Proposed Total
Base Inc/(Dec) Proposed
RESEARCH VALLEY PARTNERSHIP $ 350,000 $ - $ 350,000
ARTS COUNCIL OPERATIONS AND
MAINTENANCE 35,000 - 35,000
NOON LIONS CLUB - 4TH OF JULY 15,000 - 15,000
AGGIELAND HUMANE SOCIETY 235,000 28,047 263,047
BRAZOS CO. HEALTH DISTRICT 326,500 32,650 359,150
BRAZOS CENTRAL APPRAISAL
DISTRICT 314,824 26,603 341,427
TOTAL GENERAL FUND $ 1,276,324 $ 87,300 $ 1,363,624
42
PROPOSED OUTSIDE AGENCY FUNDING
FROM SANITATION FUND
(APPENDIX J-1)
FY18 FY18 FY18
AGENCY Proposed Proposed Total
Base Inc/(Dec) Proposed
KEEP BRAZOS BEAUTIFUL $ 49,190 $ - $ 49,190
TOTAL SANITATION FUND $ 49,190 $ - $ 49,190
43
PROPOSED OUTSIDE AGENCY FUNDING
FROM COMMUNITY DEVELOPMENT FUND
(APPENDIX J-1)
FY18 FY18 FY18
Proposed Proposed Total
AGENCY Base Inc/(Dec) Proposed
BIG BROTHERS BIG SISTERS $ 29,216 $ - $ 29,216
BRAZOS MATERNAL & CHILD HEALTH
CLINIC 23,532 - 23,532
FAMILY PROMISE 8,032 - 8,032
MENTAL HEALTH MENTAL
RETARDATION AUTHORITY 24,018 - 24,018
UNITY PARTNERS DBA PROJECT UNITY 31,862 - 31,862
VOICES FOR CHILDREN 32,471 - 32,471
TOTAL COMMUNITY DEVELOPMENT $ 149,131 $ - $ 149,131
SPECIAL REVENUE
FUND – HOTEL TAX
44
45
HOTEL TAX FUND
FINANCIAL FORECAST
(PG 175)
 Bottom Line Up Front
o Hotel Tax Revenue is down (4.85%) thru June 2017
o HOT Revenue for Hotels open >2 yrs is down (8.45%)
o Operating expenses are down (38.24%) due to lower budgets
related to Veteran’s Park and Southeast Park construction
projects
$3,416,112
$3,886,280
$3,993,922
$3,798,746
YTD
YTD Hotel Tax Comparison
2014 2015 2016 2017
• FY18 Projected HOT Revenues: $5,125,000
– Modest 1% increase over the FY17 estimate
– Not at the level of the FY17 Revised Budget
• Expenditures – City Operations $4,557,665
– Parks Programs and Events & Public Communications
– Sports Tournament Promotional Funds
– Veterans Park Synthetic Fields
– Preferred Access Payment
– Miscellaneous Programs and Events
• HOT Funded Outside Agency Requests: $2,988,705
– Convention & Visitors Bureau
– Arts Council
– Easterwood Airport
– Veterans Memorial
– Chamber of Commerce
46
HOTEL TAX FUND
(PG 175)
47
OUTSIDE AGENCY
FUNDING REQUESTS –
HOTEL TAX FUND
48
PROPOSED OUTSIDE AGENCY FUNDING
FROM HOTEL TAX FUND
(APPENDIX J-1)
FY18 FY18 FY18
AGENCY Proposed Proposed Total
Base Inc/(Dec) Proposed
ARTS COUNCIL AFFILIATE FUNDING $ 348,400 $ 6,968 $ 355,368
ARTS COUNCIL MARKETING /
PUBLIC ART SUPPORT 43,500 (8,000) 35,500
ARTS COUNCIL OPERATIONS AND
MAINTENANCE/NEW FACILITY 65,000 225,000 290,000
EASTERWOOD ADVERTISING 102,690 11,686 114,376
B/CS CHAMBER OF COMMERCE 25,000 - 25,000
VETERANS MEMORIAL 25,000 - 25,000
HOT FUND EXCLUDING CVB $ 609,590 $ 235,654 $ 845,244
DISCUSSION AND DIRECTION
49
Council Action:
1. Discuss tax rate
2. Call and hold 2 public hearings
oWednesday, August 30th – 7:00 pm
oMonday, September 11th – 7:00 pm
3. Adopt Tax Rate
oMonday, September 25th – 7:00 pm
50
DISCUSS PROPOSED
PROPERTY TAX RATE
Council Action:
1. Discuss tax rate
2. Call and hold 2 public hearings
oWednesday, August 30th – 7:00 pm
oMonday, September 11th – 7:00 pm
3. Adopt Tax Rate
oMonday, September 25th – 7:00 pm
51
DISCUSS PROPOSED
PROPERTY TAX RATE
DISCUSS PROPOSED
PROPERTY TAX RATE
52
FY17 Change FY18
Debt Service Fund 19.5339 2.5000 22.0339
General Fund 27.7161 0.0000 27.7161
TOTAL TAX RATE 47.2500 2.5000 49.7500
FY18
Effective Tax Rate 44.4262
Rollback Tax Rate 51.7358
QUESTIONS AND DIRECTION
53
BUDGET AND TAX RATE CALENDAR
• Mon, August 14: Budget Workshop #1
• Tues, August 15: Budget Workshop #2
• Wed, August 16: Budget Workshop #3
• Wed, August 30: Public Hearing #1 on Tax Rate
• Mon, September 11: Public Hearing #2 on Tax Rate
• Mon, September 25: Adopt Budget and Tax Rate
• (Budget must be adopted by September 27)
54
WRAP UP
DAY 2
55

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FY18 Budget Workshop Day 2

  • 1. 1 FY17-18 PROPOSED BUDGET REVIEW Budget Workshops August 14-15, 2017 Day 2
  • 3. 3 COMMUNITY DEVELOPMENT FUND & CDBG LOCAL ACCOUNT FUND (PG 180) Total CDBG Expenditu res 70.89% Total Home Expenditu res 29.11% Community Development Fund - Uses Total CDBG Expenditures Total Home Expenditures
  • 4. 4 ROADWAY MAINTENANCE FEE FUND (PG 183) $- $1,100,000 $2,200,000 $3,300,000 $4,400,000 $5,500,000 FY17 FY18 RMF Revenue * * FY17 reflects revenue from Jan 23, 2017 to end of year
  • 5. 5 SYSTEM WIDE WATER IMPACT FEE FUND (PG 184) (1,875,000) 0 1,875,000 3,750,000 5,625,000 7,500,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Debt Funding Cash Flow Project Phase 1 Expended Project Phase 2 Expended Project Phase 3 Expended Year of Project 0 500,000 1,000,000 1,500,000 2,000,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Cash Funded Cash Flow Year of Project Project Phase 1 Expended Project Phase 2 Expended Project Phase 3 Expended
  • 6. 6 SYSTEM WIDE WASTEWATER IMPACT FEE FUND (PG 185) -12,500,000 0 12,500,000 25,000,000 37,500,000 50,000,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Debt Funding Cash Flow – Wastewater Impact Fees Debt Service Fees Debt proceeds Year of Project Project Phase 1 Expended Project Phase 2 Expended Project Phase 3 Expended 0 3,500,000 7,000,000 10,500,000 14,000,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Cash Funded Cash Flow – Wastewater Impact Fees Year of Project Project Phase 1 Expended Project Phase 2 Expended Project Phase 3 Expended
  • 7. 7 SYSTEM WIDE ROADWAY IMPACT FEE FUND (PG 186) $- $125,000 $250,000 $375,000 $500,000 FY17 FY18 System Wide Roadway Impact Fee
  • 8. Municipal Court Funds • Court Technology Fee Fund (pg 193) • Court Security Fee Fund (pg 194) • Juvenile Case Manager Fee Fund (pg 196) • Truancy Prevention Fee Fund (pg 198) • Efficiency Time Payment Fee Fund (pg 116) Police Seizure Fund (pg 199) 8 MUNICIPAL COURT AND POLICE RELATED SPECIAL REVENUE FUNDS (PG 191)
  • 9. 9 Memorial Cemetery Fund (pg 200) – Expenditures include transfer for one-half of debt service Memorial Cemetery Endowment Fund (pg 202) – Service Level Adjustments: • Concrete drive within the Aggie Field of Honor Texas Avenue Cemetery Endowment Fund (pg 203) CEMETERY RELATED SPECIAL REVENUE FUNDS (PG 200)
  • 10. OTHER SPECIAL REVENUE FUNDS TIF’s and TIRZ • Wolf Pen Creek TIF Fund (pg 187) • West Medical District TIRZ No. 18 Fund (pg 188) • East Medical District TIRZ No. 19 Fund (pg 189) Other Miscellaneous Special Revenue Funds • Public, Educational and Governmental (PEG) Channel Access Fee Fund (pg 204) • R.E. Meyer Estate Restricted Gift Fund (pg 205) – Service Level Adjustments: • Transfer fund balance for use on Arts Council Building renovation for senior programming 10
  • 13. ELECTRIC FUND FINANCIAL FORECAST 13  Bottom Line Up Front o Current estimate is a $2.2 Million increase in ending working capital  Revenues: o Revenues continue to be strong with the growth in the City o Cost of Service study currently underway o No rate change proposed for FY18  Expenses: o Excluding purchased power, departmental expenses are projected to be at budget  Capital Projects: o Still projecting to use cash for FY18 capital projects until results from cost of service study are provided
  • 14. SLAS AND PROPOSED PROJECTS – ELECTRIC UTILITY (PG 136) 14 Administratio n* 2.46% Transmissio n/ Distribution* 6.46% Purchased Power/Whee ling Charges* 47.88% Direct Capital* 0.35% Net Gen/Admin Transfers 1.76% Debt Service 4.54%Contingency 0.12% Transfer to Gen'l Fund (In Lieu of Franchise Fees) 6.38% Capital Projects Funding 15.03% 15.03% Service Level Adjustments One- Time Recurring Total Substation Technician $ 8,800 $ 83,225 $ 92,025 Assistant Warehouse Supervisor - 70,754 70,754 Manhole Support Trailer 80,000 - 80,000 Substation Service Trucks Upgrade 28,000 - 28,000 Safety/Compliance Training - 10,000 10,000 Advanced Metering Infrastructure (AMI) Study 75,000 - 75,000 Electric SLA Total $ 191,800 $ 163,979 $ 355,779 Core Services, Infrastructure & Growth – Electric Utility 2 additional positions Funding for AMI feasibility study
  • 15. 15 ELECTRIC UTILITY FUND CAPITAL PROJECTS (PGS 164-165) Type Amount Selected Projects General Plant $ 2,100,000 Long term facility programming needs Overhead System 1,650,000 Overhead feeder extensions and upgrades Underground System 5,000,000 New underground projects and conversion of overhead lines New Services / Systems 2,280,000 New Service additions Distribution 4,585,000 Graham Road Substation Transmission 3,696,000 Graham Road Substation Other 165,353 Street Lighting, G&A TOTAL $ 19,476,353
  • 16. WATER FUND FINANCIAL FORECAST 16  Bottom Line Up Front o Stable year over year projected ending working capital  Revenues: o Revenues consistent with budget; reflect the growth in the City o Rate increase of 6% proposed for 4th quarter FY18  Expenses: o Departmental expenses are projected to be at budget  Capital Projects: o Water well #9 and well #9 collection line construction contracts to be awarded soon o Significant capital projects in FY18 and beyond
  • 17. SLAS AND PROPOSED PROJECTS – WATER FUND (PG 143) 17 Service Level Adjustments One -Time Recurring Total Engineering and Development Coordinator $ 13,217 $ 93,449 $ 106,666 Advanced Metering Infrastructure Study 75,000 - 75,000 Water Services SLA Total $ 88,217 $ 93,449 $ 181,666 Production* 15.70% Distribution* 18.39% Direct Capital* 0.28% General & Administrativ e Transfers 12.48% Debt Service 33.72% Capital Projects 9.51% Contingency 0.28% ERP System Replacemen t 0.59% Utility Transfer to General Fund 8.74% Other 0.32% Core Services, Infrastructure & Growth – Water Services 1 additional position Funding for AMI feasibility study 6% rate increase in 4th quarter for Water
  • 18. 18 WATER CAPITAL PROJECTS (PGS 166-169) Type Amount Selected Projects Source and Supply $ 204,107 Land acquisition for wells Pumping & Treatment Plant 1,518,000 Well 1,2,3 motor control replacements and rehab of pumps and motors at various locations Pumping & Treatment Plant 1,400,000 Construction of new of elevated storage tanks General Plant 1,086,580 Equipment shed, fencing at 3 wells and virtual server Distribution 2,713,000 SH6 Phase III (Woodcreek to Sebesta), Spring Meadows, OP Rehabilitation Projects 2,152,000 Woodson Village Rehab Other 745,470 Meter Replacement, Contingency, G&A, Debt Costs TOTAL $ 9,819,157
  • 19. WASTEWATER FUND FINANCIAL FORECAST 19  Bottom Line Up Front o Stable year over year projected ending working capital  Revenues: o Revenues consistent with budget; reflect the growth in the City o No rate change proposed for FY18  Expenses: o Departmental expenses are projected to be at budget  Capital Projects: o Significant capital projects in FY18 and beyond
  • 20. SLAS AND PROPOSED PROJECTS – WASTEWATER FUND (PG 146) 20 Sewer Collection* 9.08% Sewer Treatment* 22.77% Direct Capital* 0.24% Gen/Admin Transfer 6.59% Debt Service 25.26% Capital Projects 27.32% Contingency 0.28% Utility Transfer to General Fund 8.47%
  • 21. 21 WASTEWATER CAPITAL PROJECTS (PGS 170-173) Type Amount Selected Projects Collection Plant $19,254,198 Trunklines - Lick Creek, Northeast sewer, Medical District, Southwood Valley Rehabilitation Projects 3,317,900 Woodson Village Rehab Treatment & Disposal Plant 30,425,000 Lick Creek Treatment Plant Expansion Treatment & Disposal Plant 3,250,000 Diversion Lift Station & Force Main Treatment & Disposal Plant 1,909,000 Various replacements and rehabs Other 363,770 Misc Rehab, Contingency, G&A, Debt Costs TOTAL $ 58,519,868
  • 22. SANITATION FUND FINANCIAL FORECAST 22  Bottom Line Up Front o Decrease in working capital in this fund  Revenues: o The budgeted 3% growth in both commercial and residential revenue has materialized and evidenced by an increase in the number of customers o Rate increase proposed for 4th quarter FY18  Expenses: o Operating expenses are on budget for FY17 o Deferred equipment replacement has started to be funded
  • 23. SLAS AND PROPOSED PROJECTS – SANITATION FUND (PG 151) 23 25,208 26,270 25,573 25,434 26,197 36,751 37,856 39,272 40,303 41,513 2013 2014 2015 2016 2017 est. InTons Refuse Collected Residential Commercial Core Services, Infrastructure & Growth – Sanitation Stratification of rates for residential, multifamily and commercial customers Varying increases in 4th quarter
  • 24. NORTHGATE PARKING FUND FINANCIAL FORECAST 24  Bottom Line Up Front o Projected increase in working capital  Revenues: o Revenue is better than expected due to additional garage lease and meter revenues  Expenses: o Payroll and maintenance savings are also contributing to the increase in working capital  Capital Projects: o Capital projects planned include bollards, parking garage equipment and mgmt. system replacement, meter replacement
  • 25. SLAS AND PROPOSED PROJECTS – NORTHGATE PARKING FUND (PG 154) 25 Service Level Adjustments One-Time Recurring Total Addition of Northgate District Coordinator $ - $ 51,283 $ 51,283 Northgate Parking SLA Total $ - $ 51,283 $ 51,283 Northgate District Operations 41.04% Capital Outlay 23.19% General & Administrative Transfers 3.55% Debt Service 11.09% Transfer to Debt Service Fund 9.87% Non-Dept. Capital Improvements 6.32% Contingency 2.47%2.47%
  • 28. Includes the following funds:  Employee Benefits Fund  Property & Casualty Fund  Workers Compensation Fund  Unemployment Compensation Fund 28 INSURANCE FUNDS FINANCIAL FORECAST  Bottom Line Up Front o The City is self-insured to experience varies based on claims incurred in any year  Revenues: o Revenues in these funds come from charges to the departments  Expenses: oClaims Expense incurred running slightly below FY16 oCity health clinic is continually evaluating its success as monthly data comes in and more experience is available
  • 29. KEY FACTOR TO CONSIDER HEALTHCARE 29 Attract and retain well qualified workforce • Change in administrator from BCBS to Cigna • PPO Option Employee Premiums increases 10% • High Deductible Employee Premiums increases 5% • City Contribution for Healthcare increases 5% 6010980. 6962284. 7845226.91 8853080.03 9015360.23 10116710.6562 '- 2,750,000 5,500,000 8,250,000 11,000,000 FY13 FY14 FY15 FY16 FY17 est FY18 proj Claims Expense Incurred
  • 30. 30 SLAS AND PROPOSED PROJECTS – INSURANCE FUNDS (PG 218 TO 224) Service Level Adjustments One-Time Recurring Total Addition of PTNB Risk Claim Support Employee $ - $ 16,149 $ 16,149 Property & Casualty SLA Total $ - $ 16,149 $ 16,149 6.8012 6.8965 7.0706 7.7469 8.8151 9.418 1.6 1.6 1.7 1.8 1.9 2.0 0.0 3.5 7.0 10.5 14.0 FY13 FY14 FY15 FY16 FY17 est FY18 proj Millionsof$ Premiums - City Paid vs Employee Paid Med, Dental, Prescrip (City Paid) Med, Dental, Prescrip (EE Paid)
  • 31. KEY FACTOR TO CONSIDER RETIREE HEALTHCARE 31 0 4,500,000 9,000,000 13,500,000 18,000,000 22,500,000 0 1,500,000 3,000,000 4,500,000 6,000,000 7,500,000 09 10 11 12 13 14 15 16 17 18 Thousands Thousands OPEB under Existing Design Expense Contribution Liability 1. Problem • Change in actuarial math under GASB 75 that goes into effect in FY18 could result in an $8 million impact 2. Process • 15 different scenarios run to determine biggest impact on dollars with least impact on employees in connection with Healthcare RFP
  • 32. KEY FACTOR TO CONSIDER RETIREE HEALTHCARE 32 0 3,500,000 7,000,000 10,500,000 14,000,000 (938) 0 937,500 1,875,000 2,812,500 09 10 11 12 13 14 15 16 17 18 Thousands Thousands OPEB under Design Changes Expense Contribution Liability 3. Solution • Change eligibility for preferred pricing for plan at retirement • Set up irrevocable trust to fund liability and mitigate increases
  • 33. 33 EQUIPMENT REPLACEMENT FUND FINANCIAL FORECAST  Bottom Line Up Front o FY17 Fund Balance is expected to increase as a result of additional contributions from departments  Revenues: o Contributions from departments based on useful life and anticipated replacement cost  Fleet  Copiers  Other Equipment  Public Safety Equipment  Expenses: o 86% of the expense is for Fleet Purchases and Replacement o No indirect charges are incurred by the fund
  • 34. 34 SLAS AND PROPOSED REPLACEMENTS – EQUIPMENT REPLACEMENT FUND (PG 226) Detail of items to be purchased from this fund can be found on pages 228 – 229 A significant expense in this fund is the replacement for the Ladder Truck purchased in 1999 ($1.6 million) Department Amount Police $ 518,839 Fire 2,051,761 Public Works 572,200 Parks & Recreation 350,642 Sanitation 720,000 Drainage 463,000 Electric 191,695 Various 146,488 Wastewater 92,000 Water 64,000 IT 5,295 Court 8,600 TOTAL $ 5,184,520
  • 35. 35 FLEET MAINTENANCE FUND FINANCIAL FORECAST  Bottom Line Up Front o FY17 Fund Balance is expected to decrease as a result of an increase in the cost of parts  Revenues: o Contributions from departments based on usage of the department o Minimal fund balance is retained in the account  Expenses: o 56% of the expense is for Parts o No indirect charges are incurred by the fund
  • 36. 36 SLAS AND PROPOSED PROJECTS – FLEET MAINTENANCE FUND (PG 232) Service Level Adjustments One-Time Recurring Total Temporary ICE Staff PTNB $ 14,543 $ - $ 14,543 Training Funds Increase - 10,000 10,000 Fleet SLA Total $ 14,543 $ 10,000 $ 24,543 Parts 56.46% Fleet Maintenan ce 42.91% Contingen cy 0.63% Fleet Maintenance Fund - Uses
  • 37. 37 UTILITY CUSTOMER SERVICE FUND FINANCIAL FORECAST  Bottom Line Up Front o FY17 Expenses are over budget due to an increase in the credit card brand fees and professional service fees  Revenues: o Contributions from departments based on usage of the department  Expenses: o Credit Card charges are over budget due to an increase in the credit card brand fees (VISA, MC etc) as more customers pay with Business Credit Cards instead of Personal cards o While there still is benefit to the City to outsource the service vs. providing in house, the Meter Reading service is more than what was budgeted for FY17 o There may be a budget amendment later on in FY17 to charge the services to the departments
  • 38. 38 SLAS AND PROPOSED PROJECTS – UTILITY CUSTOMER SERVICE FUND (PG 236) Service Level Adjustments One-Time Recurring Total Temporary Assistance for UBS Implementation $ 106,080 $ - $ 106,080 Annual ERP Training - 10,000 10,000 Mobile Service Writers 6,200 - 6,200 Utility Customer Service SLA Totals $ 112,280 $ 10,000 $ 122,280 744298 758306 776279 795871 813000 2013 2014 2015 2016 2017 est* Number of Meters Read Annually
  • 41. 41 PROPOSED OUTSIDE AGENCY FUNDING FROM GENERAL FUND (APPENDIX J-1) FY18 FY18 FY18 AGENCY Proposed Proposed Total Base Inc/(Dec) Proposed RESEARCH VALLEY PARTNERSHIP $ 350,000 $ - $ 350,000 ARTS COUNCIL OPERATIONS AND MAINTENANCE 35,000 - 35,000 NOON LIONS CLUB - 4TH OF JULY 15,000 - 15,000 AGGIELAND HUMANE SOCIETY 235,000 28,047 263,047 BRAZOS CO. HEALTH DISTRICT 326,500 32,650 359,150 BRAZOS CENTRAL APPRAISAL DISTRICT 314,824 26,603 341,427 TOTAL GENERAL FUND $ 1,276,324 $ 87,300 $ 1,363,624
  • 42. 42 PROPOSED OUTSIDE AGENCY FUNDING FROM SANITATION FUND (APPENDIX J-1) FY18 FY18 FY18 AGENCY Proposed Proposed Total Base Inc/(Dec) Proposed KEEP BRAZOS BEAUTIFUL $ 49,190 $ - $ 49,190 TOTAL SANITATION FUND $ 49,190 $ - $ 49,190
  • 43. 43 PROPOSED OUTSIDE AGENCY FUNDING FROM COMMUNITY DEVELOPMENT FUND (APPENDIX J-1) FY18 FY18 FY18 Proposed Proposed Total AGENCY Base Inc/(Dec) Proposed BIG BROTHERS BIG SISTERS $ 29,216 $ - $ 29,216 BRAZOS MATERNAL & CHILD HEALTH CLINIC 23,532 - 23,532 FAMILY PROMISE 8,032 - 8,032 MENTAL HEALTH MENTAL RETARDATION AUTHORITY 24,018 - 24,018 UNITY PARTNERS DBA PROJECT UNITY 31,862 - 31,862 VOICES FOR CHILDREN 32,471 - 32,471 TOTAL COMMUNITY DEVELOPMENT $ 149,131 $ - $ 149,131
  • 44. SPECIAL REVENUE FUND – HOTEL TAX 44
  • 45. 45 HOTEL TAX FUND FINANCIAL FORECAST (PG 175)  Bottom Line Up Front o Hotel Tax Revenue is down (4.85%) thru June 2017 o HOT Revenue for Hotels open >2 yrs is down (8.45%) o Operating expenses are down (38.24%) due to lower budgets related to Veteran’s Park and Southeast Park construction projects $3,416,112 $3,886,280 $3,993,922 $3,798,746 YTD YTD Hotel Tax Comparison 2014 2015 2016 2017
  • 46. • FY18 Projected HOT Revenues: $5,125,000 – Modest 1% increase over the FY17 estimate – Not at the level of the FY17 Revised Budget • Expenditures – City Operations $4,557,665 – Parks Programs and Events & Public Communications – Sports Tournament Promotional Funds – Veterans Park Synthetic Fields – Preferred Access Payment – Miscellaneous Programs and Events • HOT Funded Outside Agency Requests: $2,988,705 – Convention & Visitors Bureau – Arts Council – Easterwood Airport – Veterans Memorial – Chamber of Commerce 46 HOTEL TAX FUND (PG 175)
  • 48. 48 PROPOSED OUTSIDE AGENCY FUNDING FROM HOTEL TAX FUND (APPENDIX J-1) FY18 FY18 FY18 AGENCY Proposed Proposed Total Base Inc/(Dec) Proposed ARTS COUNCIL AFFILIATE FUNDING $ 348,400 $ 6,968 $ 355,368 ARTS COUNCIL MARKETING / PUBLIC ART SUPPORT 43,500 (8,000) 35,500 ARTS COUNCIL OPERATIONS AND MAINTENANCE/NEW FACILITY 65,000 225,000 290,000 EASTERWOOD ADVERTISING 102,690 11,686 114,376 B/CS CHAMBER OF COMMERCE 25,000 - 25,000 VETERANS MEMORIAL 25,000 - 25,000 HOT FUND EXCLUDING CVB $ 609,590 $ 235,654 $ 845,244
  • 50. Council Action: 1. Discuss tax rate 2. Call and hold 2 public hearings oWednesday, August 30th – 7:00 pm oMonday, September 11th – 7:00 pm 3. Adopt Tax Rate oMonday, September 25th – 7:00 pm 50 DISCUSS PROPOSED PROPERTY TAX RATE
  • 51. Council Action: 1. Discuss tax rate 2. Call and hold 2 public hearings oWednesday, August 30th – 7:00 pm oMonday, September 11th – 7:00 pm 3. Adopt Tax Rate oMonday, September 25th – 7:00 pm 51 DISCUSS PROPOSED PROPERTY TAX RATE
  • 52. DISCUSS PROPOSED PROPERTY TAX RATE 52 FY17 Change FY18 Debt Service Fund 19.5339 2.5000 22.0339 General Fund 27.7161 0.0000 27.7161 TOTAL TAX RATE 47.2500 2.5000 49.7500 FY18 Effective Tax Rate 44.4262 Rollback Tax Rate 51.7358
  • 54. BUDGET AND TAX RATE CALENDAR • Mon, August 14: Budget Workshop #1 • Tues, August 15: Budget Workshop #2 • Wed, August 16: Budget Workshop #3 • Wed, August 30: Public Hearing #1 on Tax Rate • Mon, September 11: Public Hearing #2 on Tax Rate • Mon, September 25: Adopt Budget and Tax Rate • (Budget must be adopted by September 27) 54