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Microsoft Stream - The Video Evolution

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Stream is the next generation of video, and is formally replacing its predecessor, Office 365 Video.  In this session, we'll learn how Stream differs & improves upon Office 365 Video, brings a fully mobile friendly, enterprise experience to consumers, and provide some guidance on how organizations can successfully adopt Stream to expand their training, communications, and collaboration experience.

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Microsoft Stream - The Video Evolution

  1. 1. Microsoft Stream – The Video Evolution Colin Phillips Office 365 & SharePoint Consultant
  2. 2. Who Am I? • My Background • 18+ Years in Technology • Today: Office 365 & SharePoint Consultant (with Kloud) • Previously: 12 Years Developing Software, IT Infrastructure Projects, Workflows, & Other Related Topics • B.Sc. in Computer Science from the University of Victoria (BC, Canada) • My Social Channels Blog: itgroove.net/mmman / Twitter: @MMMan_Colin
  3. 3. Microsoft Stream 101 • Stream is intended for employees at all levels across businesses of all sizes who are interested in using videos in the workplace to connect, collaborate, learn and share information • Anyone can search for videos easily and consume them on their device, whenever and wherever • All you need is a browser (latest Edge, Chrome, Safari supported) • Supported on all major mobile platforms (iOS, Android, Windows)
  4. 4. Office 365 Video 101 • A Channel based video service within Office 365 • Upload, watch, share, manage videos • Can “categorize” a video by putting it into a channel • Based on a SharePoint Site Collection (including the associated limitations) • Mobile ready • Embed videos on SharePoint • Download & offline viewing
  5. 5. Stream eh? Tell me more! • Enterprise Video Service enabling users to upload, view & share videos securely across an organization • Stream makes it easy to… • Share comments on a video • Tag timecodes (in comments & descriptions) to refer to specific points in a video to discuss with colleagues • Hosted by Microsoft (part of an Office 365 tenant) • Underpinned by Azure Media Services • Allows for fast encoding & high performance streaming of content on a range of devices across differing network conditions
  6. 6. Getting to Know Stream • Trending Videos • Navigation Bar • Learn to use Stream
  7. 7. Getting to Know Stream • My Watchlist • Followed Channels
  8. 8. Getting to Know Stream • Trending Videos and Popular Channels
  9. 9. Mobile Ready Out of the Box • You don’t need to create different versions of a video, for various devices, the service handles this for you
  10. 10. Known Limitations in O365 Video • 10 GB file size • Channel size: 25 TB • # files in a channel: 20000 • # channels in a portal: 5000 • Basically, whatever is a limitation in a SharePoint Online Site Collection, O365 Video inherits these limitations https://techcommunity.microsoft.com/t5/Office-365-Video/O365-Video- Limitations/td-p/18714
  11. 11. I Stream, you stream, we all stream thru Microsoft Stream (What you can do – up to a limit) Note: Microsoft Stream does not support audio-only uploads Limit Type Operation Limit Tenant Limits Total videos 100,000 Total channels 10,000 Channel Limits Users/sec groups per channel 50 Videos per channel 10,000 Video Limits Subtitle/captions per video 20 Thumbnails per video 5 Comments per video 2,500 File Size Limits Max video size 50 GB Max text track / subtitle size 2 MB User Limits Uploaded videos per user 5,000 Channels created per user 1,000 Total Comments 50,000 A Blu-ray quality feature length film is typically between 1 and 12GB (depending on the encoding).
  12. 12. What are some of the Office 365 Video Shortcomings? • Office 365 Video does not have the ability to "time-mark" videos similar to what you’d see in YouTube • File size & other limitations that are inherited from SharePoint Online based site collections (previously discussed) • Categorization (one video, one channel) • Can’t be purchased as a stand alone product • Can’t live stream • Can’t Like video’s – Like, OMG, totally lame
  13. 13. New Features to Stream • SharePoint Online Microsoft Stream web part - embed a Stream video or a whole channel • Deep search - auto-generated speech-to-text to enhance search & discovery • Face extraction – provides a face timeline on the playback page, jump to where various speakers are detected • Jump to point in video - jump exactly to the place where the context of what you wish to share takes place • Single video in multiple channels - upload once, using it many times • Playback speed controls - maintains the quality & listenability; no chipmunks, just sped up with the same pitch • Storage adjustments benefit customers - original file uploaded into Stream no longer counts against SP Online pooled storage. Now a dedicated 500GB of stream storage per tenant. Videos encoded from Azure Media Services do not count against Stream quota • Rich security, governance & admin controls – manage uploading, sharing and channels, moderate and edit content on an owner’s behalf, add custom guidelines and consent, etc.
  14. 14. What Can O365 Video Do that Stream Can’t? (Yet) • Major features offered in O365 Video but not currently in Stream • Videos and channels showing up in Delve, SharePoint Enterprise Search, SharePoint Home, and SharePoint mobile apps • REST API • Video view statistics • Spotlight videos & channels • SDN support for caching videos from 3rd party solution Hive • Additional differences available in O365 Video & Microsoft Stream feature breakdown • The goal is for at least feature parity (of major features) before demoting O365 Video
  15. 15. Head to Head! Stream Versus O365 Video - Fight! Video Stream Current State Live GA Dependent on SharePoint Online Yes No Video : Channel (relationship) One : One One : Many Dependency on Yammer Yes (for comments) No Office Graph (search via Delve) Yes Not Yet Encoding Speed (on upload) Slow Quick (#) Tagging No Yes Tagging People Yes Yes Thumbnail (Title) Images Yes Yes Download Video Yes Yes… ish Embed Video Yes Yes Email Link Yes Yes API Support Yes Not Yet Search Results Filtering No Yes Watch list No Yes Trending No Yes Accessibility / Subtitles, Captions Yes Yes Mobile Access / Experience Yes Yes
  16. 16. Microsoft Stream Future Plans • Better integration with Office 365 (SharePoint, Delve, Search, etc.) • Live Streaming • Streaming videos via Azure CDN • Developer goodies (REST API) • External public anonymous • Statistics & detailed portal and channel analytics • Mobile Apps (iOS, Android, Windows Universal)
  17. 17. Where is my Stream Data? • Stream currently hosts data in the following regions • Stream will host data in the following regions in the near future (no timeline given) • If you use Microsoft Stream and your tenant is in a region outside of current regions, your data will be stored in the nearest geographic region • Over time, Microsoft will be adding Stream instances in more regions to match the set of regions supported today by O365 Video Australia Canada China Germany India United Kingdom US Government Community Cloud United States Europe Asia Pacific
  18. 18. Microsoft Stream Pricing • Yes, you CAN buy Stream as a standalone service! • Pricing details avail here https://stream.microsoft .com/en-us/pricing/ • Licensing details here https://stream.microsoft .com/en- us/documentation/strea m-license-overview/ Feature O 365 Plan 1 ($USD) Plan 2 ($USD) Price Included $3 / user / month $5 / user / month Capacity 500 GB / Tenant Add’l Per User 500 MB / User Standard Features All Advanced Features Varies by offer None All Enterprise Controls All incl. Support All (no Support) All (no Support)
  19. 19. Microsoft Stream Licensing • Microsoft Stream capabilities vary based on the Office 365 subscription and this table highlights functionality differences by subscription. The “Add-on” is available for Office 365 E1, E3, and E5 subscriptions to enable full Stream functionality. • E1/3/5 = Enterprise & Education Feature O 365 Kiosk E1 E3 E5 O365 Feature Add on View Videos Χ Χ Χ Χ Χ Upload Videos Χ Χ Χ Χ Search Automatically Generated Transcripts Χ Χ In-video Face Detection Χ Χ Timeline View of Where Faces Appear Χ Χ
  20. 20. Stream Governance Policy Sample Approaches ALIGNMENT TO <Company> POLICY The following table denotes the areas Stream is compliant with the <Company> Technology and Information Usage Policy: Compliance Requirement / Concern Level of Compliance Authentication Stream requires the user to authenticate with their <Company> login credentials Network Security Stream is cloud hosted software (as a service). It can be accessed from any location including the corporate network Virus Protection Stream has several integrated protections against malware that are enabled by default. Content is checked once it is uploaded and quarantined if found to be infected. The service does not support a download function Logging and Monitoring There is currently no logging and monitoring capabilities within Stream. However it is possible to track statistics for video content such as the number of likes or views External Systems Stream, being a cloud hosted service, is classified as an ‘external system’. Content is subject to the classification policy denoted in <Insert Reference here> Authorization and Access of Information Stream is to be considered an authoritative source of information for video content. It is the responsibility of the content owner to secure video content to appropriate audiences. Content can be restricted to specific groups or people
  21. 21. Sample Approaches to Company Policies on Stream USE ON PERSONAL DEVICES AND HOME COMPUTERS • Content from Microsoft Stream can be accessed from anywhere on device connected to the internet • Users will be able to access video content (assuming they have an internet connection) by navigating to stream.microsoft.com and signing in with their company username and password • For mobile devices, users will be able to access their content either via the browser by browsing to stream.microsoft.com, and using the mobile-friendly web site • Video playback will be optimised for the device and the network conditions. Video playback is supported on metered connections, but be aware video playback is data usage
  22. 22. Sample Approaches to Company Policies on Stream 2 INFORMATION RIGHTS MANAGEMENT • Information Rights Management is not enabled at <Company>. By default, company information is not protected from unauthorized access once it is removed from the organization. For example, it might be emailed to someone or copied to storage on an unmanaged device or cloud service • All content hosted on Microsoft Stream is subject to the <Company> Technology and Information Usage Policy • In line with this policy, accountability for information stored in Microsoft Stream remains with the employee if that content leaves the organisation (for example it is emailed out or stored with another device or service)
  23. 23. Stop! Demo time! Let’s look at both O365 Video and Stream
  24. 24. The transition plan from O365 Video to Stream Will be a phased approach as defined below • Phase 1 – Tenant Admin Opt-in (2017 Q3/Q4) • Limited to customers in specific regions who are not using the O365 Video REST APIs, O365 integrations (Delve, SharePoint Home, SharePoint mobile, Enterprise Search), and are comfortable with other differences between O365 Video and Stream • Phase 2 – Tenant Admin Opt-out • Applies to all customers in all regions. If the tenant admin doesn’t opt out of the transition their tenant will be transitioned over to Stream during this phase • Phase 3 – Automatic Transition • All remaining O365 Video customers will be automatically transitioned over to Stream Phase1 Phase 2 Phase 3
  25. 25. Embedding a Stream Channel on a Web Page • Modern SharePoint pages have a Stream web part • Select Channel as a Source, paste in the URL of your channel, and you’re done • Visit a channel page in Stream, the URL will look like this • web.microsoftstream.com/channel/<channel ID> • Now add “embed” to the path in that URL, like this • web.microsoftstream.com/embed/channel/<channel ID> • Just put the above URL into a Content Editor web part in SharePoint • You will now see a view of your channel, without all the Stream chrome • And it’s responsive too!
  26. 26. Can Stream be Disabled? • Important Note: Stream is enabled by default on ALL available tenants • Administrators can turn off Stream via the Office 365 Admin Centre or AAD PowerShell • Because this is enabled by default, the disabling process (manually) is actually a bit of pain to get right (without turning on or off a lot of other features on a user by user basis)
  27. 27. What else can you tell me? Oh, lots… • There is currently no way to monitor the amount of storage your tenant is using in Stream • Quota management will be coming soon • No, you can’t embed a video into an email. This is for a number of reasons, most principally security, but also because it can affect the information collected by the service when a user views the video • You can provide access to video content in an email using a thumbnail image and link to the video content • Yes, you can change permissions after a video is published • Note that changing the permissions of a video after it is published will remove it from all channels • Although the service supports subtitles and captions, these must be generated offline and uploaded with the video • The supported format is WebVTT (*.vtt) • You need one *.vtt file for each language you are going to support
  28. 28. More on Retention and Ownership • Content in Stream is not subject to a retention policy and is retained indefinitely or until it’s deleted • Users can delete the videos they upload • Service Administrators can delete any content • Stream does not have a recycle bin like in SP Online, deleted = gone for good • By default everyone can see a video and is able to add it to their groups and channels. Content in Stream is restricted in the following scenario; • A user modifies a video’s permissions, restricting view permissions to certain groups or individuals • All content stored in Stream is visible to administrators • Video owners can view the permissions for any video to view a list of people and groups that video is currently shared with • Stream can be used to share both work and personal video. Content should be considered appropriate for a general audience • Stream should not be used to store information classified as confidential • Data loss prevention policies cannot be applied to Microsoft Stream content
  29. 29. Submitting Feedback to Microsoft on Stream Right in the product itself, you can provide feedback. • Navigate to the upper right corner of the Microsoft Stream window, choose The Happy Face (), and when done click Submit. • You can also post feedback or vote on other customers’ suggestions on the Microsoft Stream User Voice forum.
  30. 30. Conclusion • Microsoft strongly believes that video is a core content type across all solutions used at work today. They want to evolve Stream to deliver corporate broadcasts seamlessly, offer intelligent video search by leveraging capabilities such as audio transcription and face detection, as well as making video part of your business apps like PowerApps, Microsoft Flow, SharePoint, et al. and workflows • Office 365 Video will live on for the near future and will be phased out over time (through voluntary or forced migration), but only after Stream reaches feature parity • Stream offers a great new opportunity for businesses, but it would be wise for it departments to work with their corporations to develop acceptable use policies
  31. 31. Contact Details Colin Phillips @Mmman_Colin http://itgroove.net/mmman