Lesson 4 Physical Aspects of the Business Letters

1. Dana Andrea V. Bitagon
BSTM 2-2N
College of Tourism, Hospitality and
Transportation Management
Bachelor of Science in Tourism Management

2.  Paper(for business letter): Unruled and
textured
 Size: 8 ¼ by 11 inches
 Color(for paper):White(most popular
and conservative),off-white and ivory

3. 1
I
N
C
H
Letter head
(1 inch)
1
I
N
C
H
Dateline
Inside Address
Dear Sir:
Complimentary Close
Signature
Enclosure Notation
•Different parts of
the letter are
positioned in such
a way that the
margin frames are
even.
•The sides and
bottom margins are
of the width so that
the message looks
like a picture
within a frame.

4.  Mistakes committed in addressing the
envelope jeopardize the message of the
letter.
 A properly addressed envelope should
contain the following information to
ensure the best service from the post
office and to guarantee that the letter
reaches the right person:

5.  Name of the recipient
 Department or division
 Company name
 Street address with number, suite
number , floor number(if any),apartment
name
 City/district/province/town/and zip code
 Country(if sent to another country), or
post office box number, if there is no
address

6.  Print or type information in capital letters and in black or
dark ink
 Double-space entries, except for those with more than three
lines
 Omit punctuation marks in the addressee’s title, in the initials
of the company’s name, in the street number, in the city or
state line
 Leave two spaces between street address and suite or
apartment number, and between the city and province; two
to five spaces between the state and the city; and two to five
spaces between the state/province and zip code.
 There should be 5/8” margin at the bottom and one inch at
the left and right margins of the envelope (bough 70)

7. Area______
Postage
2246 D. ADONIS STREET
Pandacan, Manila
Zip Code 1090
(1 inch) (1
inch)
Dr. Milagros M. Pascua
XYZ UNIVERSITY OF THE PHILIPPINES
HIPPODROMO ST. STA MESA MANILA
ZIP CODE 1016

8. 1. What is the standard size of the paper for a business
letter?
2. Give two information to consider when properly
addressing an envelope:
3. Give two guidelines that should be followed when
addressing an envelope:
4. Leave __________ between street address and suite or
apartment number, and between the city and province;
two to five spaces between the state and the city; and
two to five spaces between the state/province and zip
code.
5. True or False. Different parts of the letter are positioned
in such a way that the margin frames are even.

9. • Language at Work: A Guide for Effective
Business Writing(2011 Edition)
Authors: Lourdes A. Dagdag ,Virginia A. Ranin

10. • Language at Work: A Guide for Effective
Business Writing(2011 Edition)
Authors: Lourdes A. Dagdag ,Virginia A. Ranin