RWDG Slides: Non-Invasive Metadata Governance

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Copyright © 2020 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
Real-World Data Governance
Non-Invasive Metadata Governance
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
January 16, 2020 – 11:00 a.m. PT / 2:00 p.m. ET

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#RWDG @RSeiner
Introduction
• Real-World Data Governance – Monthly Webinar Series
February 19, 2020 – Glossaries, Dictionaries, Catalogs Result in Data Governance
Third Thursday each Month @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
• Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publishing / Amazon.com
• Speaking @ Dataversity Events
Enterprise Data Governance ONLINE, Virtual Conference – January 22, 2020 – NEXT WEDNESDAY!
Enterprise Data World, San Diego, CA – March 22-27, 2020
Data Governance and Information Quality (DGIQ) Conference – San Diego, CA – June 8-12, 2020
• Non-Invasive Data Governance / Metadata Governance Online Learning Plans
DATAVERSITY Training Center
https://training.dataversity.net
• The Data Administration Newsletter (TDAN.com)
Twice Monthly – Data Articles, Columns, Blogs and Features
Produced by DATAVERSITY – Subscribe for emails
• KIK Consulting & Educational Services
KIKConsulting.com
Home of Non-Invasive Data Governance™
Home of Non-Invasive Metadata Governance

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#RWDG @RSeiner
• In the webinar I will share:
– Concepts of Non-Invasive Metadata Governance
– Metadata as a Valuable Data Resource
– Aligning Data Governance with Metadata Governance
– Implementing Effective Metadata Governance Tools
– Maximizing Metadata Resources with Accountability
Abstract

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#RWDG @RSeiner
• Data Governance
– Data Governance is the Execution and Enforcement of Authority
Over the Management of Data and Data-Related Resources.
• Data Stewardship
– Data Stewardship is the Formalization of Accountability
Over the Management of Data and Data-Related Resources.
– A Data Steward is a person that is held formally accountable for their
relationship to the data they define, produce and use.
Definitions

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#RWDG @RSeiner
• Non-Invasive Data Governance™
– The practice of:
• applying formal accountability & behavior
• through non-invasive roles & responsibilities
• to existing and / or new processes
• to assure that the definition, production & usage of data
• assures regulatory compliance, security, privacy, protection & quality.
– Non-Invasive describes how governance is applied to assure
non-threatening management of valuable data assets.
– The goal is to be
» Transparent
» Supportive
» Collaborative.
Definitions

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• Define Metadata Governance
– Metadata Governance is the Execution and Enforcement of Authority
Over the Management of Metadata and Metadata Related Resources.
• Define Metadata Stewardship
– Metadata Stewardship is the Formalization of Accountability
Over the Management of Metadata and Metadata-Related Resources.
– A Metadata Steward is a person that is held formally accountable for their
relationship to the metadata they define, produce and use.
Concepts of Non-Invasive Metadata Governance

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• Relationship to Non-Invasive Data Governance
– Begin with Understanding Non-Invasive Data Governance
– Recognize Differences Between Metadata Stewards and Data Stewards
– Apply Governance to Data Documentation Processes
– Leverage Existing Before Buying New

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• Metadata Will Not Govern Itself
– Recognize that Metadata Actions Mirror Actions Taken with Data
– Be Deliberate in How You Define, Produce, and Use Metadata
– Recognize Metadata Accountability and Stewardship
– Measure Metadata Management

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• Selling Metadata Governance to Influencers
– Align with Influencer Requirements
– Assure Resources are Given Time to Govern Metadata
– Focus on Critical Data Elements (CDEs)
– Turn MDG Concepts into Reality

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#RWDG @RSeiner
• Build a Metadata Governance Meta-Model
– Understand the Purpose of a Meta-Model
– Understand What They Tell Us and How They Can Be Used
– Develop a Meta-Model Specific for Governance
– Align the Meta-Model with Governing Actions
Metadata as a Valuable Data Resource
DATABASE
TABLE
COLUMN
FILE
FILE DEFINITION
REPORT
DATA MODEL
ENTITY
ATTRIBUTE ELEMENT
QUERY
BUSINESS ENTITY
GLOSSARY TERM
DICTIONARY TERM
DOMAIN
VALUE

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#RWDG @RSeiner
• Questions Metadata Can Answer
– Select the Categories of Metadata that Meet Requirements
– Record Questions for each Category
– Discover Requirements Without Saying “Metadata”
– Set Realistic Metadata Expectations

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#RWDG @RSeiner
• Questions Metadata Can Answer
– Select the Categories of Metadata that Meet Requirements
– Record Questions for each Category
– Discover Requirements Without Saying “Metadata”
– Set Realistic Metadata Expectations

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• Select the “Right” Metadata to Govern
– Ask Appropriate People for Requirements
– Determine the Best Way to Ask for Requirements
– Gather Business Metadata Requirements
– Gather Technical Metadata Requirements

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• Centralized vs. Distributed Metadata Governance
– Recognize Differences Between Central and Distributed Metadata
– And the Impact on Delivering Effective Metadata
– Advantages vs. Disadvantages
– Describe How You Will Govern Metadata in a Central vs. Dist Environment

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• Define Metadata Governance Roles and Responsibilities
– Define Levels of Roles and Responsibilities
– Embrace Metadata Stewardship – the key to metadata success
– Recognize Metadata Definers, Producers and Users
– Get Stewards Involved in Improving Data Documentation
Aligning Data Governance with Metadata Governance

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Meta
Meta
Meta
Meta
Meta

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• Integrate Metadata Governance with Business Processes
– Insert Data Documentation in Business Process
– Use RACIs to Formalize Process
– Engage Metadata Stewards in Business Process
– Collect Data Documentation in a Non-Invasive Manner

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#RWDG @RSeiner
• Integrate Metadata Governance with Business Processes
– Insert Data Documentation in Business Process
– Use RACIs to Formalize Process
– Engage Metadata Stewards in Business Process
– Collect Data Documentation in a Non-Invasive Manner

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#RWDG @RSeiner
• Measure the Value and Success of Metadata Governance
– Identify What Can Be Measured to Demonstrate Value
– Select Appropriate Measures
– Develop Benchmarks for Comparison
– Measure and Report Value and Results

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#RWDG @RSeiner
• Use Metadata to Improve Communications About Data
– Plan Effective Data Communications
– Use Metadata to Improve Data Value
– Get People to Use the Data Documentation
– Stay Non-Invasive While Delivering Value

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#RWDG @RSeiner
• Use Metadata to Improve Communications About Data
– Plan Effective Data Communications
– Use Metadata to Improve Data Value
– Get People to Use the Data Documentation
– Stay Non-Invasive While Delivering Value

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#RWDG @RSeiner
• Govern Metadata with Developed and Acquired Tools
– Review Metadata Tools and the Value They Bring
– Inventory and Leverage Existing Tools
– Build Your Own Metadata Tools
– Extend Your Infrastructure with New Tools
Implementing Effective Metadata Governance Tools

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#RWDG @RSeiner
• Govern Metadata with Developed and Acquired Tools
– Review Metadata Tools and the Value They Bring
– Inventory and Leverage Existing Tools
– Build Your Own Metadata Tools
– Extend Your Infrastructure with New Tools

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• Define Requirements for the Governance of Metadata
– Collect Technical Requirements
– Collect Business Requirements Without Saying “Metadata”
– Get Stewards to Ask for Metadata
– Build Data Documentation into Business Process

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• Write a Data Governance and Metadata Tool RFP
– Demonstrate Strength with Documented Requirements
– Be Detailed in the RFP process (Request for Proposal)
– Evaluate RFP Responses and Measure Results
– Select and Pilot the Appropriate Tools

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• Deploy Resources Required to be Effective with Tools
– Select Appropriate Resources for the Job
– Name Resources for Tool Development and/or Acquisition
– Name Resources for Education and Training of Stewards
– Be Non-Invasive in Use of Metadata Stewards

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#RWDG @RSeiner
• Determine Resources Required to Implement Metadata Governance
– Include a Metadata Governance Administrator
– Include Metadata Definers, Producers and Users
– Include Resources for Tool and Template Management
Maximizing Metadata Resources with Accountability

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#RWDG @RSeiner
• Apply a Stewardship Approach to Metadata
– Formalize Accountability for Managing Metadata
– Detail the Responsibilities of Metadata Stewards
– Get Metadata Stewards to See Themselves as Important
– Provide Data Documentation as an Asset (DDaaA)

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• Build Metadata Governance into People’s Jobs
– Recognize Where Data Documentation Adds Value
– Provide Easy Access to Metadata
– Recognize Documentation Being Used and Why
– Direct Effort to Add Specific Value

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#RWDG @RSeiner
• Promote Your Metadata Governance Success
– Measure the Value of Data Documentation
– Improve the Understanding and Value of Data
– Communicate Metadata Availability
– Follow Metadata Governance Success Tips

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#RWDG @RSeiner
• Promote Your Metadata Governance Success
– Metadata Governance Success Tips:
• Make Certain Senior Leadership Supports, Sponsors, and Understands
the Need for Metadata Governance
• Make Certain Someone is Responsible for Metadata Governance – The
Metadata Governance Administrator
• Make Certain Metadata Stewards are Recognized Based on Their
Relationship to the Metadata
• Build Data Documentation into Data Processes
• Measure and Communicated Metadata Value

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#RWDG @RSeiner
Summary
• In the webinar I shared:
– Concepts of Non-Invasive Metadata Governance
– Metadata as a Valuable Data Resource
– Aligning Data Governance with Metadata Governance
– Implementing Effective Metadata Governance Tools
– Maximizing Metadata Resources with Accountability

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#RWDG @RSeiner
Questions and Answers
Meet me in the Dataversity Community
to continue the conversation.
https://community.dataversity.net/

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#RWDG @RSeiner
• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
Post Office Box 112571, Upper St. Clair, Pennsylvania 15241
412.220.9643, 412.220.9644 (Fax)
rseiner@kikconsulting.com
rseiner@tdan.com
@RSeiner @TDAN_com
#RWDG
Contact Information

RWDG Slides: Non-Invasive Metadata Governance

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