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Hazardous Materials Information Review Act
(HMIRA)
Claim for Exemption On Safety Data Sheets
(Trade Secret Registrations)
Dell Tech Laboratories - www.delltech.com
- 519-858-5021
Dell Tech Laboratories
Joe McCarthy
Senior Regulatory Affairs Specialist
519-858-5024
jmccarthy@delltech.com
http://delltech.com/product-safety-group/

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WHAT is a HMIRA Claim for Exemption?
It is is an exemption from having to disclose confidential business
information otherwise required by the Hazard Products Act/Regulations on a
Safety Data Sheet (SDS) or Label
WHAT can be exempted from disclosure?
•chemical identity of a hazardous ingredient
•concentration of a hazardous ingredient
•name of a toxicological study that identifies a trade-secret hazardous
ingredient
•name of a Hazardous product
•information that could be used to identify the supplier of a hazardous
product

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WHAT can a HMIRA Registration be used for?
Safety Data Sheets & Labels
WHAT can it not be used for?
Anything else. (i.e. Consumer Labels, pesticides, fertilizer, cosmetics)

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WHY do we have HMIRA Claim for Exemptions?
The Hazardous Materials Information Review Act & Regulations
(HMIRA/HMIRR) provides a mechanism to protect the confidential
business information (CBI) of chemical suppliers and employers while
ensuring ensure accurate and complete health and safety information is
available to workers.

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SUPPLIER EMPLOYER
Chemical identity X X
Concentration X X
Name of a toxicological study X X
Name of a hazardous product X
Information to identify the
supplier
X
WHO can file a HMIRA Claim for Exemptions?

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WHO MANAGES THE PROGRAM ?
Health Canada, Healthy Environments and Consumer Safety Branch
Workplace Hazardous Materials Bureau

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HOW much?
Original Claims*
Renewed claims*
• Fee is charged per product, not per number of elements claimed. One product with 3 trade
secret claims is not 3x the cost
• Fees increase annual on April 1st each year based on Stats Canada CPI
* Small business 50% reduction in annual revenue < 3M$ and < 100 employees
2018 fee 2019 fee
Claims 1 -15 1800$ each 1840$ each
Claims 16- 25 400$ each 409$ each
Claims 26 + 200$ each 204$ each
2018 fee 2019 fee
Claims 1 -15 1440$ each 1472$ each
Claims 16- 25 320$ each 327$ each
Claims 26 + 160$ each 164$ each

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HOW Long
To get a HMIRA # ?
For WHMD to review and make a
decision?
7 days* 150 days*
*Target under current pilot project, actual experience is 2 weeks
**Target under current pilot project, actual experience is 1-2 years
HOW long does a
registration last?
3 years, or until the formula changes or
new information changes the SDS
HOW is that
calculated
From date of end of appeal period.
(Not date granted)

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HOW
to apply
Submit
Claim for Exemption Application Form
HPR compliant SDS
Fee Form (with Credit Card info)
Any toxicological studies used to classify the product

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How to
complete Form
Not protected
information
Part I Company & Contact
Parts II & III List products names
Part IV
Check box that information is
considered confidential*
Check box that security measures
are in place*
Estimate value economic value to
you or your competitors
Estimate material financial loss to
you or material financial gain to
your competitors
Provide R&D costs (optional)
Part V Calculate fee
Part VI Sign declaration

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PART I

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Parts II & III

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Part IV
* Only need to attestation on the form but substantiating evidence is required to be submitted upon request from
Health Canada.

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Part IV
Complete only one of 3A or 3B

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HOW to complete Form (Suppliers)
(Part VII)
Protected information
Generic Chemical Identity for ingredients claimed as CBI
List Specific Chemical Identity (Proper, common ) for all ingredients
CAS # for all ingredients
% concentration of all ingredients
The name of an the toxicological study that may identify the ingredient

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HOW do I create a Generic Chemical Identity?
The objective is to mask part or all of the chemical name while at the same time retain
identity of the general class or structure so that it can still be connected to hazard
information disclosed on the Safety Data Sheet.
Proper Chemical Name Generic Chemical Identity
Hydrochloric acid Inorganic Acid
Sodium Xylene sulphonate
(Sodium methylbenzene sulphonate
Alkylarylsulphonate (salt)
2,2,3,3,4,4,5,5,6,6,6-undecafluoro-N,N-
bis(2-hydroxyethyl)hexanamide
Polyhalo-N-bis(hydroxylalkyl) alkanamide
Proprietary chelate
Trade secret Colourant
Surfactant emulsifier
solvent Long chain hydrocarbon containing sulphur & nitrogen
Acceptable Examples
Unacceptable examples

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HOW to complete Form (Employers)
(Part VII)
Protected information
Generic Chemical Identity for ingredients claimed as CBI
List Specific Chemical Identity (Proper, common ) for all ingredients
CAS # for all ingredients
% concentration of all ingredients
The name of an the toxicological study that may identify the ingredient
Name of the product
Information that would identify the supplier

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HOW IS IT REVIEWED?
How does WHMD review the application? Two elements.
1) Reviews validity of the claim to meet Sec. 3(1) of the HMIRR
· whether the information is confidential to the claimant;
· whether the claimant has taken measures that are reasonable in the circumstances to maintain the
confidentiality of the information; and
· whether the information has actual or potential economic value to the claimant or to the claimant’s
competitors because it is confidential and the disclosure of the information would result in a
material financial loss to the claimant or a material financial gain to the claimant’s competitors.
2) Reviews the formula and Safety Data Sheet in its entirety
•Ingredients are researched in the literature, and a toxicologist constructs a hazard profile.
•Screening Officer reviews the SDS in context of that research to confirm its compliance.
•Issues a Statement of Decision (SOD) whether it is a valid claim as per HMIRR 3(1) and whether
SDS is compliant.
•If SDS is not compliant, SOD details required edits

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3 Choices for a Non-Compliant SDS
#1: Make edits, and resubmit with “compliance undertaking” within 30 days
#2: Do not make the edits, Health Canada will publish an order that the
changes be made.
#3: Appeal the decision. 2000$ application fee for appeals.

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WHEN ?
Can I start using the HMIRA # ? As soon as you get it
When do I need to update the
SDS?
When you get the HMIRA# and date filed
When you get the HMIRA # and date granted.
Do I need to renew?
Every 3 years or when the formula changes
(You will get a new HMIRA#)
Should I submit a renewal 30 days before expiry

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Dell Tech Laboratories
Joe McCarthy
Senior Regulatory Affairs Specialist
519-858-5024
jmccarthy@delltech.com
http://delltech.com/product-safety-group/