Reasons to use writing tools reports 2

Reasons to use Writing Tools
Compile Reports with Ease
Step 1: Create a Table of Contents
No.
2
Simplify from Start to Finish
© Dianne Dickinson, 2016 | www.diannetheeditor.com | info@diannetheeditor.com
Styles Menu
Appendix
Body
Bullet 1
Bullet 2
Bullet no.
Caption
Level 1
Level 2
Level 3
Level 4
Table head
Table text
Table no.
3 Vegetation
3.1 Introduction
<This section explains why vegetation is a resource of concern.
Explain what is being considered in this assessment and why.
Briefly mention any additional studies that were completed for this
environmental component.>
3.2 Methods
<Write a few sentences under this heading to provide context for
the content that follows.>
3.2.1 Desktop Studies
<Explain what sources, standards and key references were
consideded and why they were selected.>
3.2.2 Field Studies
<Outline experimental design/sampling methods and explain any
adaptations. Use subheadings to separate field components.>
Common Indigenous Species
<Body text>
Rare Plants
<Body text>
Invasive Species
<Body text>
5 Aquatic Systems
5.1 Introduction
5.2 Methods
5.2.2 Field Studies
Aquatic Systems
5-1
4 Wildlife4.1 Introduction<This section explains why vegetation is a resource of concern.
environmental component.>4.2 Methods<Write a few sentences under this heading to provide context for
the content that follows.>4.2.1 Desktop Studies
4.2.2 Field Studies
Wildlife
4-1
3 Vegetation
3.1 Introduction
3.2 Methods
3.2.2 Field Studies
Common Indigenous Species
<Body text>
Rare Plants
<Body text>
Invasive Species
<Body text>
Vegetation
3-1
TOC
Templates
Style Guide
Create style-based tempalte that matches your brand
(font, colours, logos).
Include auto-populating features (e.g., TOC updating,
headers, footers, secton numbering, index).
Build structure based on your TOC.
Add annotations to guide multiple contributors.
Step 2: Create a Robust Template
Issue a template and a style guide
to each author.
Keep content organization, writing
style and document appearance
consistent from the beginning of
the process to save time later.
Update parallel section templates
to the correct numbering
throughout with little more than a
right click in the Level 1 heading.
Step 3: Divide and Conquer
Consider content and report purpose
Consider your audience and how they will find
information in the report.
Determine whether you will need:
Executive Summary
Several unique sections
Several parallel sections
Appendices (list data, tables, figures, maps)
For each section:
Review, revise and format as final using your writing
tools (i.e., style guide and template).
Copy the TOC and add it to a master TOC file in the
main template.
Export each finalized section to PDF. Styles will
create bookmarks for easy online navigation.
Compile the separate PDFs into a single, sharp-looking
document.
Step 4: Format, PDF and Compile
3
Vegetation
3.1
Introduction
Lorem
ipsum
dolor sit amet, consectetur adipiscing elit. Suspendisse in ipsum
lorem.
Pellentesque id ligula elit. Mauris fringilla nulla felis, eu dapibus dolor venenatis vel.
Etiam
eu dapibus sem. Morbi feugiat sed massa non consectetur. Quisque viverra
nec orci vel ornare. Phasellus tristique ante eget mollis imperdiet. Cum
sociis
natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.
Maecenas tincidunt imperdiet dolor. Aenean lobortis elit non nulla laoreet blandit.
Duis maximus id quam
non sodales. Aenean auctor nec lectus id mattis. Fusce
scelerisque facilisis venenatis. Vivamus vitae augue tincidunt, pulvinar nisl in, tempor
sapien. Maecenas lorem
leo, efficitur sit amet nisl et, viverra rhoncus eros. Nam
consequat dui vel justo lacinia, ac vehicula lectus porttitor. Nunc ligula ipsum, aliquet
sed volutpat nec, tristique nec magna. Nam
molestie porta mi vitae faucibus. Sed
dapibus neque quam, viverra condimentum
quam
dignissim
a. Nullam
nec faucibus
neque. Curabitur iaculis augue eget ante laoreet, nec ullamcorper est lacinia.
Vestibulum
ac ante elementum, dictum
urna vel, congue orci. Proin lacus nulla,
imperdiet at arcu vel, sollicitudin tincidunt quam.
Suspendisse ac volutpat arcu. Nullam
ut tincidunt nunc. Vestibulum
in tincidunt
magna. Fusce efficitur, nisi nec efficitur efficitur, diam
lacus bibendum
nisi, quis
aliquam
magna enim
tempor quam. Pellentesque porta ultrices arcu ultrices blandit.
Ut eleifend luctus mauris, sagittis tempor justo euismod a. Pellentesque imperdiet
sem
eget velit venenatis, posuere lacinia eros tristique. Nullam
nec faucibus
neque. Curabitur iaculis augue eget ante laoreet, nec ullamcorper est lacinia.
Vestibulum
ac ante elementum, dictum
urna vel, congue orci. Proin lacus nulla,
imperdiet at arcu vel, sollicitudin tincidunt quam. Cras luctus at velit nec feugiat.
3.2
Methods
Nullam
id venenatis nulla. Curabitur non semper enim. Quisque volutpat at dolor sit
amet tempus. Mauris molestie ipsum
nulla. Vestibulum
porttitor nisl mauris, ut
porttitor libero porta id. Duis diam
nisi, lobortis et massa eget, vestibulum
molestie
enim. Pellentesque et efficitur erat, luctus lobortis purus.
Wildlife
3-1
Custom Style Guide
Project
specifications
Key terms
Grammatical
conventions
- Abbreviations
- Capitalization
- Bullet punctuation
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