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Basic Component of Document Management System Software

Digismartek explain here Document Management System Software Components. Using this type of component we have successfully done document management. Capture,Index, storage , Metadata,Workflow, Security, Publishing is the main component of DMS.

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Basic Component of Document Management System Software

  1. 1. Why Document Management System Software is important for every organization
  2. 2. Document management system, or as it is known as, DMS is a system which is based on computer programs and uses it store, manage and track documents and reduce paper use resulting in Paperless office and also promote digitally integrated world. It is similar with the concepts of content management systems and is related to workflow management and electronic document. DOCUMENT MANAGEMENT SYSTEM SOFTWARE ISO – 2009:2015 Certified Company www.digismartek.com
  3. 3. WHAT IS A DOCUMENT In the today’s computer age, a document is usually used to illustrate a mainly textual file, along with its composition and blueprint, such as fonts, colors and additional images. The recent term 'document' can no longer be defined by its broadcasting medium, such as paper, following the reality of electronic documents. 'Documentation' has more meanings than a written or drawn presentation of thoughts. ISO – 2009:2015 Certified Company www.digismartek.com
  4. 4. OTHER NAMES FOR DOCUMENT MANAGEMENT SYSTEMS Electronic Document Management Interactive Database Systems Integrated Document Management Customer Relationship Management Digital Storage eDocuments Digital Vault Content and Knowledge Management
  5. 5. COMPONENTS OF DOCUMENT MANAGEMENT SYSTEMS DMS CAPTURE INDEX STORAGE META DATA ISO – 2009:2015 Certified Company www.digismartek.com
  6. 6. CAPTURE Capture means accepting processing the images of paper documents from different types of scanners or multifunctional printers. Optical Character Recognition (OCR) or Optical Mark Recognition (OMR) are the software's which are commonly used for the said process. ISO – 2009:2015 Certified Company www.digismartek.com
  7. 7. INDEX Index is unique document identifier which helps tracking electronic documents. It also provides classification through the documents’ Metadata as well as through the word indexes that are extracted from the documents’ contents. ISO – 2009:2015 Certified Company www.digismartek.com
  8. 8. STORAGE Storage of the documents usually includes management of those documents; there location of storage, for how long they are to be stored, migration of the documents from one storage media to another and eventual document destruction. ISO – 2009:2015 Certified Company www.digismartek.com
  9. 9. METADATA  The metadata is stored for each document and is usually extracted from the same document automatically or suggest the user to do so. METADATA Data Management Data Retrieval Data Preservation Data Discovery Data Sharing Data Context
  10. 10. 020 -24619295/96/97 +91 -9373936677 +91- 9373461919 info@digismartek.com THAK YOU For Your Valuable Time ISO – 2009:2015 Certified Company www.digismartek.com

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