3. CBMS Forms 16 17.pptx

3. CBMS Forms 16 17.pptx
Republic of the Philippines Philippine Statistics Authority 2022 CBMS Nationwide Rollout Instructions in Accomplishing CBMS Form 16 & 17 CZARINA MAE B. BLANCO Statistical Specialist II Community-Based Statistics Division
Republic of the Philippines Philippine Statistics Authority Training Presentation Format and Outline 2 Outline of the Presentation Forms to be Processed in DPS1 DPS1 Flow and Procedure CBMS Forms 16 (Observation Record) 1 1 CBMS Form 17 (Spotcheck/ Re-interview Form) 1 2
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 3 CBMS Form 16: Observation Record Observing Interviews Conducted by ENs The Head CBMS Area Supervisor (Head CAS), CAS, and Team Supervisor (TS) should observe an enumerator (EN) while conducting an interview. This is required so that the performance of the ENs could be monitored. However, it is important that the EN should not be interrupted while the interview is ongoing. They should merely note down their observations and comments on CBMS Form 16 (Observation Record) while the interview is in progress.
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 4 CBMS Form 16: Observation Record Observing Interviews Conducted by ENs The observations and suggestions must be discussed with the EN right after the interview. In this way, the errors committed can be corrected immediately. The Head CAS, CAS, and TS should closely supervise the ENs especially during the first few days of enumeration. They should spend more time observing/supervising “weak ENs”, or those ENs who have relatively poor quality of work, hence, do not meet the standard output.
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 5 CBMS Form 16: Observation Record Instructions in Accomplishing the CBMS Form 16: PAPI CAPI a. Write the geographic name and code of the province, city/municipality, and barangay and the EA number. Also write the name of the EN assigned in the area. • Tap the Form 16 from the menu item. • GeoID Landing Screen will appear. • Select desired Province, Municipality, Barangay and EA • Tap “Proceed Button” b. Fill out the Observation Record following the instructions: • Copy from the CBMS Form 1, the BSN, HUSN and HSN of the household interviewed by the EN. In each of these questions, write “1” for “Yes” if the EN followed the correct procedure. Otherwise, write “2” for “No.
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 6 CBMS Form 16: Observation Record
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 7 CBMS Form 16: Observation Record Instructions in Accomplishing the CBMS Form 16: PAPI CAPI b. Answer the questions listed in the Observation Record. These questions are designed to evaluate if the EN followed the prescribed procedures for: · determining the buildings eligible for enumeration, · mapping and geotagging procedures, and · conducting an interview with households. • To start recording the observation, the supervisor has to select first the sections that confuses or not easily understood by the respondent. You can select multiple sections. • After the selection, “Add Item” button will appear at the bottom. Tap the Add Item to specify the items that confused the respondent. • Select specific item/s from the section identified as confusing from the selected sections.
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 10 CBMS Form 16: Observation Record Instructions in Accomplishing the CBMS Form 16: PAPI CAPI c. Write in the Remarks column explanations or comments for entries needing clarification. d. Repeat steps a to c for each household interview or geotagging/ mapping activity that you observe. e. Record the questions that were found difficult to administer and confusing to respondent. Indicate the specific item number or section, actions taken by the supervisor to correct and recommendations for the future conduct of CBMS. f. Write the recommendation or action taken for any observation about the performance of EN needing appropriate action on the space provided at the bottom of the Observation Record. • After tapping the “Add Item” button, a modal will appear showing the questions for item 6b. • The supervisor needs to fill-out all the required fields and tap the “Add” button to save the data. • After adding data, the user can see the details above the “Add Item” button. • Tap the “Edit” button to modify/edit the data. • Tap the “Delete” button to delete the entered data.
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 13 CBMS Form 16: Observation Record Instructions in Accomplishing the CBMS Form 16: PAPI CAPI 3. Under the “Prepared by:” portion, write your name and designation and affix your signature. Also indicate the date when you accomplished the form. 4. Submit the accomplished Form 16 (Observation Record) to CAS/HCAS/PSOs/RSSOs for compilation. Upload button is available in CAPI to submit the accomplished Form 16. Submission can be monitored in MIS. (Internet connection required)
Republic of the Philippines Philippine Statistics Authority CBMS Form 16: Observation Record 15 CBMS Form 16: Observation Record The Supervisor should be aware of the common errors committed during data collection such as the following: • failure to list all the buildings that are supposed to be listed; • incorrect identification of points and/or plotting of geographic symbols on the map; • incorrect filling out of the listing booklet; • improper way of asking questions; • failure to follow skipping patterns in the questionnaire; • failure to ask the probing questions that will avoid omission of household members
Republic of the Philippines Philippine Statistics Authority 16 CBMS Form 17: Spot-check/Re-interview Form Spot-checking and Reinterview of Households The Head CAS, CAS, and TS should ensure the complete listing and enumeration of all households in their respective areas of assignment. The ENs were instructed to post CBMS Form 8A or CBMS sticker to indicate that the household had already been interviewed. If no sticker had been posted, the supervisors should inquire whether the household had been already interviewed by an EN. All occupied and vacant buildings/houses should also have a sticker. Check the area for possible inaccurate coverage of households especially along barangay/EA boundaries, and omission of households situated in isolated parts of the barangay/EA. CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 17 CBMS Form 17: Spot-check/Re-interview Form Spot-checking and Reinterview of Households Spot-checking and reinterviewing of households using CBMS Form 17 (Spotcheck and Reinterview Record) is done to verify if the EN adheres strictly to the CBMS concepts and definitions and to the prescribed procedures in conducting an interview. Entries in CBMS Form 17 should be matched by the supervisor against the corresponding CBMS Form 2 (HPQ). If there is any discrepancy in the responses given, especially if they had the same respondent, the supervisor should promptly discuss the matter with the EN. It is important that doubtful entries are verified with the household and corrected/resolved promptly/immediately while the EN is still in the area. CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 18 CBMS Form 17: Spot-check/Re-interview Form Instructions in Accomplishing the CBMS Form 17: PAPI CAPI Write the geographic name and code of the province, city/municipality, and barangay, and the EA number. Also write the name and code number of the EN assigned in the area. • Tap the Form 17 from the menu item. • GeoID Landing Screen will appear. • Select desired Province, Municipality, Barangay and EA • Tap “Proceed Button” CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 19 CBMS Form 17: Spot-check/Re-interview Form CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 20 CBMS Form 17: Spot-check/Re-interview Form Instructions in Accomplishing the CBMS Form 17: PAPI CAPI a. Indicate the date (MM/DD/YYYY) of spot checking/reinterview. b. For each building/housing unit spot-checked, answer the following questions through observation: •Is there a 2022 CBMS sticker posted on the building/housing unit? •Are the BSN, HUSN, and HSN correctly written on the sticker? •Are there needs for improvement? What are these? •Is there an “X” mark for callback on the sticker? On the printed CBMS Form 17, put “X” mark in the box for either “Yes” or “No” in each of the questions. • To start the matching, tap the “Start Spot-check / Re-interview” button to open Form 17 Data Entry. If the CAPI application is used, simply select either “Yes” or “No.” CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 22 CBMS Form 17: Spot-check/Re-interview Form Instructions in Accomplishing the CBMS Form 17: a. Write/enter the date of the reinterview (MM/DD/YYYY). b. Copy the BSN, HUSN, and HSN from the sticker of the household to be reinterviewed. c. Ask the respondent of the household being reinterviewed about the questions indicated in the Reinterview Record. These questions pertain to the name of the respondent, the address and whether a CBMS EN visited the household. If the answer is “YES”, ask the date the EN visited the household and the name of the respondent interviewed during that visit. d. Ask for the number of male and female members in the household and record the figures in the spaces provided. The CAPI application should be able to sum the number of males and females to derive the total number of household members. CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 23 CBMS Form 17: Spot-check/Re-interview Form Instructions in Accomplishing the CBMS Form 17: e. Proceed to administer a short version of the CBMS Form 2 (Household Profile Questionnaire)in the Reinterview Record. Selected CBMS Form 2 data items covered in the CBMS Form 17 include data items on demographic, economic and housing characteristics of the households. In CAPI, there are lists of cases ready for spot-checking and re-interview. The supervisor should download the Form 2 in preparation for matching after conducting Form 17. f. If the CBMS Form 17 is administered through CAPI, go to the “For Validation” tab upon completing the CBMS Form 17 then match the CBMS Form 17 with its corresponding CBMS Form 2 by cling on the “Match” button. CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 24 CBMS Form 17: Spot-check/Re-interview Form Instructions in Accomplishing the CBMS Form 17: PAPI CAPI Accomplish the portion marked “Comparison with Accomplished CBMS Form 2” Write the date when the selected entries in CBMS Form 17 were compared with the selected entries in CBMS Form 2. ●Put an “X” mark in the box for either “Yes” or “No” if the name of the respondent of the CBMS Form 2 is the same as the one reinterviewed in this CBMS Form 13. ●Record the response as in CBMS Form 2 as well as the CBMS Form 17. Write the result of matching the entries in CBMS Form 2 and CBMS Form 17. Write “1” for matched or “2” for unmatched. • As TS/CAS, you can run a summary of the “Comparison with Accomplished CBMS Form 2” using the CBMS Mobile Application. An error list will then be generated showing the inconsistencies between the two forms, if there are any. • Relay to the EN for verification any inconsistencies found. If there is a need to edit the corresponding Form 2, return it to him/her by clicking on the “Return” button. • If the entries in both forms are consistent, upload the accomplished Form 17 by clicking on the “Upload” button. CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 26 Summary of Data Items for Comparison: • Number of daughters of the household head • Number of sons of the household head • Number of household members below 5 years old • Number of household members 15 years old and over • Number of household members currently attending school • Number of household members who graduated highschool • Household members with health insurance (Philhealth or private health/medical insurance) • Number of household conveniences owned by type • Number of ICT devices owned by type • Number of vehicles owned by type CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority 27 Summary of Data Items for Comparison: • Main construction materials of roof • Main construction materials of outer wall • Main construction materials of floor • Number of bedrooms in the housing unit • Tenure status of housing unit • Main source of drinking water • Presence of electricity in the dwelling unit • Household member paying (whether prepaid or postpaid) when accessing the internet CBMS Form 17: Spot-check/Re-interview Form
Republic of the Philippines Philippine Statistics Authority psa.gov.ph openstat.psa.gov.ph twitter.com/PSAgovph facebook.com/PSAgovph psa.gov.ph/cbms https://cbms.psa.gov.ph

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3. CBMS Forms 16 17.pptx