Circle Property Management offers three property management programs to suit different needs: 1) A la carte services for owners who want an active role in managing their properties and can hire Circle for individual services. 2) A flat fee program that completes repetitive tasks for a set fee but with some service limitations. 3) A turnkey program that provides complete property management for owners who prefer a hands-off solution.

1. Offering three unique programs to suit the needs of our diverse
clientele. Whether you're an investor looking for professional
management or relocating with your job Circle Property Man-
agement has a management program to suit your needs.
We’re Your Local Resource and Caring
Professional. Serving NOVA & DC
9520 Lee Highway
Fairfax, Virginia 22031
info@circlepm.com
www.circlepm.com
DUNS 078560534
VA 0226 024470
DC PB98375648
Sales 703-349-0744
Main 703-349-0144
Fax 703-349-7822
Residential Property
Management Services
Short vacancy periods
Aggressive advertising
Color marketing brochures
Thorough tenant screening
Regular inspections
Monthly statements
Regular communications
Electronic deposits
Maintenance specials
Tenant-friendly online portal
Landlord portal
Vacancy Check
Commercial Mixed Use
Multi-Family
Circle Property Management, LLC

2. www.circlepm.com
TechnologyTechnologyTechnologyTechnology
• Electronic Walk Through (Our iPad App documents the move-in & move out)
• Drip E-mail Reminders (air filter maintenance, winter freeze prep, gutter cleaning)
• E-mail Monthly Invoice & Receipt of Payments (copy sent to landlord)
• AutoPay on-line tenant portal to pay rent electronically (ACH, VISA, MC, AMEX)
• FastPay (allows us to collect and pay you quicker 5 - 6 business days)
• Electronic signatures (easy to use)
Tenant ScreeningTenant ScreeningTenant ScreeningTenant Screening
• Credit Check, Credit Score, National Rent Check & Background Check
• Thorough checks of all applicants
Leasing & MarketingLeasing & MarketingLeasing & MarketingLeasing & Marketing
• Leasing guarantee
• Prospective Tenants always accompanied by a Licensed REALTOR®
• Color Brochures, Internet Syndication, MLS Listing and much more
• Virginia State & Washington DC Licensed Broker (VA - 0226 024470, DC - PB98375648 )
• Secure Board-approved Lockboxes (Sentri-Lock)

3. www.circlepm.com
Management AgreementManagement AgreementManagement AgreementManagement Agreement
• We only charge a management fee when the property is occupied
• We do not have a cancellation fee (30 Days Notice)
• We do not require a maintenance account
Maintenance & RepairsMaintenance & RepairsMaintenance & RepairsMaintenance & Repairs
• We have excellent relationships with many vendors who provide reliable and
cost effective maintenance and repairs
• We will notify you prior to any repair which exceeds $100.00
• We send you a copy of the receipts and post on-line in the owners portal
providing accounting access to our clients 24/7
• Repairs and Maintenance tracked and managed through our system provid-
ing full accounting of all expenses
Property InspectionsProperty InspectionsProperty InspectionsProperty Inspections
• Property inspections are part of our management strategy to assure the
tenants are maintaining the property as well as identifying any potential
problems.

4. www.circlepm.com
Rent Deposits
Invoice tenant, make tenant deposits, post to accounting system
Owner Income disbursements (ACH)
Disburse payment to owner electronically
Federal Tax form 1099
Prepare and mail IRS Form 1099 for tax preparation
Monthly Statements
Send financial statement to owner listing all expenses
Year End Statement
Year End Statement for preparation of taxes
Escrow Deposit
Retain Deposit in Federally Insured Bank to comply with State regulations
Interest payments on escrow
Regulatory requirement, paid to tenant upon lease exit
Resident Agent Service
When you’re not a resident of Virginia we act as your registered agent
Initial property set-up with photos
Establish baseline condition, identify problem issues and prepare property re-
port with photos.
Annual Rent Analysis
Complete market analysis for rent increase
City Registration & Inspection
We meet city inspector to register your property
+ (city or county fees)
Owner Services

5. www.circlepm.com
Online maintenance request
Tenant portal with online form for tracking and reporting maintenance or repair requests
Schedule Vendors
Communicate and coordinate service & repairs
Vendor Supervision
Onsite supervision of vendors
Master Key storage
Secure storage with digital copy
Contractor Certification
Verify contractor’s Insurance and Licensure
Emergency Service
After Hours calls emergency service 24 Hrs
Seasonal Maintenance Reminders
Email reminder sent to tenant for HVAC Filter replacement, winterization, gutter cleaning, etc
Maintenance specials
Negotiated discounted specials on HVAC, Gutter cleaning, Power wash, etc
Obtain Multiple Bids
Obtain multiple bids (3) (Major repairs)
Preparing property for owner's return
Utilities, Deliveries, Contractors, Appraisers, Inspections, etc
Preparing property for sale or refinance
Utilities, Inspections, HOA Documents, Contractors, Appraiser, etc
Vacancy monitoring
Vacant properties monitored electronically for temperature and water. Great for our snow-
birds and world travelers. (Requires power source and telephone line)
Weekly Inspections when vacant
When a property is available and vacant we make 1 inspection per week
Maintenance

6. www.circlepm.com
Tenant Screening
The most effective tool to prevent unwanted outcomes when renting a property is to do a
thorough check of the perspective tenant. We screen the tenant for the following:
-National Background
-Credit, Credit Score
-National Rent Check
Tenant Portal
Tenant-friendly portal for good tenant relations. A happy tenant is a good tenant
ACH Electronic payment (EasyPay)
Fast and easy online tenant payment system.
Newsletter
Quarterly newsletter with relevant local rent information
Rent payment notification
Email notifications sent to the owner when electronic rent payments are made
Lease Preparation
Craft a Lease appropriate to the owner's needs and expectations
Tenant Walk Through at Entry
Single most important inspection to be made, with pictures and addendums
Tenant Walk Through at Exit
Determines return of deposit to tenant in part or in total
Deposit Recovery
Documentation with charges against tenant deposit for non-compliance
Eviction Services
Should the unlikely event occur and you must evict a tenant we prepare the notice to Pay
or Quit sent certified mail. File in Gen District Court the Summons for Unlawful Detainer and
coordinate with the sheriffs department to do the lock out. We will rekey property and coor-
dinate the clean out as required. (Attorney Fees Additional)
Tenant Services

7. www.circlepm.com
Listing Property in the MLS (Multiple Listing Service)
List in MLS system offering to 12,000+ regional Realtors
Payment to Cooperating Broker
When placed in the MLS a commission is paid to a cooperating broker / agent. We com-
pensate the cooperating Broker.
Signage
Metal or wooden sign post as needed
Listing Syndication
We list the property on 200+ websites
Property Showings
Show property to potential tenants
Market Analysis
Competitive market report to establish market rent
Realtor.com Enhanced Listing
Listing enhancements on Realtor.com the largest website in the USA
Electronic lockbox
Access is controlled with smart card system (NVAR approved)
Lease Preparation
Craft a Lease appropriate to the owner's needs
Multi-page brochure with pictures
We place multi-page brochures with wide angle pictures in the property
Tenant Walk Through
Prepare walk through using our iPad App to document and meet the owner’s expectations-
the single most important inspection when placing a new tenant. Our iPad App is clean
and easy to read with pictures. (No more hard to read handwritten forms)
Lease renewals
When the lease is renewed by current tenant, we prepare a new lease or renewal which
meets the expectations of the owner.
Leasing Services

8. www.circlepm.com
Three Management Plans providing affordable solutions to
your management needs.
Service Plans
A La Carte Flat Fee Turn Key
The Do It Yourself program is
designed for owners who
wish to take an active role in
managing their properties.
At anytime you can call
upon us to provide:
A La Carte services:
-Property Maintenance
-Collections/Evictions
-Property Inspections
-Leasing Services
-Resident Agent
-City Registration
The Flat Fee program offers
owners more services then
our A La Carte program and
completes many of the re-
petitive tasks associated with
property management.
There are some limitations to
the total services we offer,
please review your estimate
for more details.
When Leasing is part of your
management agreement we
discount the leasing fee for
the term of the contract and
have a small renewal fee
when your tenant renews
their lease.
The Turn Key program is our
worry free plan for owners
who may be out of the area
or prefer a complete Turn-key
management solution.
When Leasing is part of your
management agreement we
offer a discount on the leas-
ing fee extending through
the term of the
contract.
Also Available
• Mixed Use
• Multi-Family
• Boarding House
• Light Commercial
Please review your estimate with our list of services we offer for each program. When con-
sidering management services we recommend you give us a call and we will be happy to
discuss your options. 703-349-0744