SharePoint Saturday Johannesburg - #SPSJHB - Francois Pienaar

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This document summarizes an event about making SharePoint a happy place for users. The agenda includes discussing user requirements and levels, demonstrations of 70% and 100% native SharePoint solutions, and an open discussion. The event aims to discuss usability within SharePoint's native capabilities and avoid custom development approaches. Consultants are warned about solutions that force users into systems rather than adapting systems to users.

Education Technology Design

19 May 2012

The first ever all green SharePoint event on earth
Let’s Make SharePoint
a Happy Place

Francois Pienaar – Mint
@fhpienaar #SPSJHB

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Agenda
• So What’s On The Menu Today?
• User Levels & Requirements
• Consultants are Dangerous
• Demo: The 70% Fit
• Demo: The 100% Solution
• The SharePoint Journey
• Open Discussion

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Will You be Listening?
Follow @Mint_Consulting & @fhpienaar

Question Posted on

1st Correct Answer Wins
@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

On Today’s Menu
Key Objective
Discuss Native SharePoint Usability

Demonstration
WYSIWIG Editor
SharePoint Designer
CQWP
InfoPath
…

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

User Levels & Requirements
• 3 Types of

Exposure & Complexity
Reader Users
• Specific Req.
• What to
Content Owner Expose?
• How Complex?
Propeller Head
BUT…
• They’ve Asked
@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Impact Of Usability?
Create Documents 13.3
Version Control 2.2
Recreating Content 3
File & Organize Documents 6.8
Manage Document Routing 4
Manage Document Approval 4.3
Publish to Web 4.2
Acquiring physical records 2.3
Search 9.5
Search but not find 3.5
Data Entry to eForms 5.6

0 2 4 6 8 10 12 14
Hours/Employee/Week

Source: IDC Study on Proving the Value of Content Technologies, 2004

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Consultants Are Dangerous
• Some Consultants are Dangerous
• Don’t Understand Native SharePoint
• Development Mindset
• “Anything Is Possible”…

• Square Peg, Round Hole…

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Demo: The 70% Fit
Let’s Explore What’s Possible

• Add Announcement
• Submit Form
• Search
• Navigate Through Large List
• Basic Intranet Landing Page

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Demo: The 100% Solution
Now Let’s Make SharePoint a Happy Place

• Add Announcement (redirect)
• Submit Form (redirect)
• Search (Easy back)
• Navigate Through Large List (Metadata
Nav)
• Clever Intranet Landing Page
@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

The SharePoint Journey
Sometime it’s Hard Not Doing IT Right

But, Oh so
Rewarding

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Open Discussion
How are You Doing IT?

We can ALL Learn from Each Other.

Push the Envelop, but Stay Native.

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Have You Been Listening?
Follow @Mint_Consulting & @fhpienaar

Question Posted on

1st Correct Answer Wins
@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

Thanks

(e) fhpienaar@live.co.za
(w) http://technicallead.wordpress.com
(t) @fhpienaar
(l) http://za.linkedin.com/in/fhpienaar

@Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

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SharePoint Saturday Johannesburg - #SPSJHB - Francois Pienaar

1. 19 May 2012 The first ever all green SharePoint event on earth Let’s Make SharePoint a Happy Place Francois Pienaar – Mint @fhpienaar #SPSJHB

2. @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

3. Agenda • So What’s On The Menu Today? • User Levels & Requirements • Consultants are Dangerous • Demo: The 70% Fit • Demo: The 100% Solution • The SharePoint Journey • Open Discussion @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

4. Will You be Listening? Follow @Mint_Consulting & @fhpienaar Question Posted on 1st Correct Answer Wins @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

5. On Today’s Menu Key Objective Discuss Native SharePoint Usability Demonstration WYSIWIG Editor SharePoint Designer CQWP InfoPath … @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

6. User Levels & Requirements • 3 Types of Exposure & Complexity Reader Users • Specific Req. • What to Content Owner Expose? • How Complex? Propeller Head BUT… • They’ve Asked @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

7. Impact Of Usability? Create Documents 13.3 Version Control 2.2 Recreating Content 3 File & Organize Documents 6.8 Manage Document Routing 4 Manage Document Approval 4.3 Publish to Web 4.2 Acquiring physical records 2.3 Search 9.5 Search but not find 3.5 Data Entry to eForms 5.6 0 2 4 6 8 10 12 14 Hours/Employee/Week Source: IDC Study on Proving the Value of Content Technologies, 2004 @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

8. Consultants Are Dangerous • Some Consultants are Dangerous • Don’t Understand Native SharePoint • Development Mindset • “Anything Is Possible”… • Square Peg, Round Hole… @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

9. Demo: The 70% Fit Let’s Explore What’s Possible • Add Announcement • Submit Form • Search • Navigate Through Large List • Basic Intranet Landing Page @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

10. Demo: The 100% Solution Now Let’s Make SharePoint a Happy Place • Add Announcement (redirect) • Submit Form (redirect) • Search (Easy back) • Navigate Through Large List (Metadata Nav) • Clever Intranet Landing Page @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

11. The SharePoint Journey Sometime it’s Hard Not Doing IT Right But, Oh so Rewarding @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

12. Open Discussion How are You Doing IT? We can ALL Learn from Each Other. Push the Envelop, but Stay Native. @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

13. Have You Been Listening? Follow @Mint_Consulting & @fhpienaar Question Posted on 1st Correct Answer Wins @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

14. @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

15. Thanks (e) fhpienaar@live.co.za (w) http://technicallead.wordpress.com (t) @fhpienaar (l) http://za.linkedin.com/in/fhpienaar @Mint_Consulting fhpienaar@live.co.za www.mint.co.za @fhpienaar

SharePoint Saturday Johannesburg - #SPSJHB - Francois Pienaar

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