Break-Out sessie Factuurcongres 2009 van Peter Potgieser

e-Factureren
Ontwikkelingen, Standaardisatie, …

Peter Potgieser
Chair of eBusiness Interoperability Forum

11 mei 2009

Agenda

In deze presentatie:
Het ‘akkoord van Lissabon’
Waarom …. Een voorbeeld
Interoperabiliteit
Standaardisatie
Een uitdaging
Referenties

e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009

1
Het ‘akkoord van Lissabon’

e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 3

http://www.europarl.europa.eu/summits/lis1_en.htm


http://archive.cabinetoffice.gov.uk/egov2005conference/proceedings/index.asp


DG Enterprise and Industry
Background

• Lisbon Agenda
• Completion of Single Market
• SEPA
• Promote e-business

Slide used with permission from
Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation

e-Invoicing…

• links internal processes of companies to
payment systems

• simplifies processes, reduces administrative
and financial costs, facilitates transition to
new business models

• BUT, several obstacles to development of a
truly pan-European e-invoicing system

• time is ripe for a European e-Invoicing
Initiative Slide used with permission from

Cost savings

• Case study: Denmark
– Danish Government saves €100-134 million per annum
• Case study: France
– in 2001, B2B savings of € 40 billion
• EACT - CAST project
– average processing cost of paper invoice € 30
– 80% cost saving possible with e-invoicing
• Potential maximum benefits
– full and early SEPA migration, at €226 + €12 billion
over 6 years

Expert Group on e-Invoicing - Mandate

• Defined in Commission Decision of 31 Oct. 2007:

• Identify:
– shortcomings in current regulatory framework
– e-invoicing business requirements
– relevant e-invoicing data elements
• Propose:
– responsibilities for standardisation bodies and time schedule
– European e-Invoicing Framework (EEI)


End Result: EEI Framework

• achieves interoperability of e-Invoicing
solutions
• basis for common business rules and
technical standards
• increase incentives for electronic trade
• remove barriers to e-invoicing


EC Roadmap for eInvoicing and payments 2006 - 2010
http://ec.europa.eu/enterprise/ict/policy/einvoicing/2007-07-eei-final-rep-3-2.pdf

July 2007 Final Report of the Informal Task Force on e-Invoicing

Planned (2007-2009) Steering Committee for the creation of a EUROPEAN ELECTRONIC INVOICING (EEI) Framework
DG MARKT/H3 and Responsible for:
DG ENTR/D4 1) Contributing to the removal of legal barriers (EC regulator)
2) Establishing and documenting business requirements and addressing commercial barriers
3) Establishing input for single, interoperable data standard for eInvoicing

Planned 2007 – 2009 Work on the creation of a single, interoperable data standard for e-Invoicing under
(ISO, SWIFT, CEN, the umbrella of European and international standards bodies and the support from
UN/CEFACT, NES..) others

July ’07- Dec ‘08 Legal study on functioning of the Invoicing Directive (2001/115/EC)[1]
TAXUD/D1

2007-2008 IDABC study on e-invoicing requirements (for public sector, enterprises and service providers)
DIGIT/DG MARKT

2008-2010 SEPA: Co-existence and gradual adoption

Forthcoming 2008 EC Report on the Invoicing Directive (2001/115/EC)[2] and
TAXUD/D1 potential proposals for amendments

2008 - 2009 IDABC pilot project in the European Commission
DIGIT/DG MARKT based on e-invoicing requirements

2008-2010 Large-scale CIP pilots on e-procurement, including e-invoicing
DG INFSO (Consortium: min. 6 Member States participation)
[1] Now incorporated in the VAT Directive (2006/112/EC)
[2] Now incorporated in the VAT Directive (2006/112/EC)

http://ec.europa.eu/information_society/activities/egovernment/docs/his_roadmap.pdf


2
Waarom …
Een voorbeeld


Scale of Documentation
150 Documents in a typical single complete
consignment transaction from grower to retailer (=
up to 225 pieces of paper)
1 billion Pieces of paper generated each year by UK
perishable food imports supply chain
30% Data entered more than once
189 million Duplicate consignment entries
Over 90% Paper documentation subsequently destroyed –
much non-recyclable
0.5% Consignment cost savings from each day saved in
supply chain

Example … Cost reduction SITPRO Simplifying International Trade

Impact of Missing/Delayed
Documents
• Impacts on both government and businesses
– Personnel and time spent in:
• obtaining and verifying priority documents
• processing deferment claims to recover overpaid
duty
• recovering missing documentation
• physically tying together overall documentation and
storing final document sets
– Environmental impact of paper documents

SITPRO
Simplifying International Trade

Impact of Missing/Delayed
Documents

£126 million Cost to importers of documentary exchange
annually process of original copies without delays

Over £1 billion Cost with delays
annually

SITPRO

STP savings evidence
• European Electronic Invoicing report (2007) states € 243 Billion
savings by adopting E-invoicing alone across Europe
• Gateway Sweden, Finland, Korea all introduced various STP
systems with substantial savings
• Australia – cane sugar now STP based saving 4.4% of total
value

SITPRO

International requirements for STP
• Business process mapping (by trading partners)
• Identification of data to be exchanged
(Export data import data)
• Common data definitions
(UN/CEFACT data standards)
• Interoperability of data communication
(UN/CEFACT message standards)

SITPRO

3
Interoperabiliteit
Een randvoorwaarde


Interoperabiliteit – in lagen

Company X Company Y

Organizational Organizational

? ! Business Business

Technical Technical


‘Dematerialiseren van Business Processen’

Sales process – SELLER

Handle Transport Receive /
Put into market Send Handle
Purchase And Process
And sell Invoice Complaints
orders deliver payment

Electronic Information
Exchange Paper invoice

Determin
Make Process Process / do Handle
Purchase Receive
order invoice payment Complaints
strategy

Purchase process - BUYER
Een ‘blik onder de
motorkap’ om te zien in
welke mate we
vereenvoudigen


Een schakel in detail …
Customer Supplier Intermediary Authority

Start
Obtain Export Provide Export
License etc. License etc.

Obtain Import Provide Import
License etc. License etc.

Book Confirm
Transport Transport

Arrange Cargo Confirm Cargo
Insurance Insurance

Collect and
Initiate Transport
Transport Goods

Receive Despatch Provide Despatch
Advice, Invoice, etc. Advice, Invoice, etc.

Provide Customs Provide Customs Clear for
Import Documents Export Documents Export

Record Receipt of Clear for
Cleared Goods Import

End
From the UN/CEFACT BUY/SHIP/PAY modelling approach

‘Business / Enterprise Integration’


4
Standaardisatie


Mondiale samenwerking –
standaarden voor handelsbevordering

March 24,
2000

Een blik terug in de tijd …
…. produce mutually supportive
standards required in business
transactions ….

…. it provides the vital framework
for e-commerce, ….


Methodologie – gebaseerd op modellen
First agent
Final agent
Process end-to-end payment
<<include>> <<include>> Payment
<<include>> settlement agent
0..n
1
1..n
Initiating party

Process customer-to-bank payment Process interbank payment Report
<<include>>
<<include>> <<include>> <<include>> <<include>> <<include>> <<include>> <<include>>
<<include>> <<include>>

Order cus.to-bank Accept cus.-to- Clear cus.-to- Settle cus.to- Accept interbankClear interbank Settleinterbank Report on Report on Reconcile
payment bank payment bank payment bank payment payment payment payment payment payment transaction’s
<<include>><<extend>> transaction status financial impact
<<extend>>
Forwarding First Forwarding Payment Payment
agent <<include>> Settlement
agent agent Clearing
Debtor agent
Final agent
agent
<<include>><<include>> Creditor
First
Authorize agent Sort payment Calculate the settlement
cus.to-bank positions
First
payment <<include>> Credit party Initiating
agent Initiating Credit party
Sort Prepare onward
Prepare onward party
party
<<include>> payment interbank payment interbank payment Debit party
Debit party
<<include>>
<<include>>
<<include>>

Check cus.-to-bank Assess cus.-to-bank Validate Assess interbank
payment payment risk interbank payment risk
authorization payment First
agent
<<extend>>
Validate cus.-to-bank
payment Payment Clearing Payment Settlement Final
agent agent agent
Generate regulatory
<<extend>> reporting information


from
business
information
model

to...
...message
model
Slide 28

from

message
model

to...

…physical
representation
Slide 29

XML Schema

to...

Slide 30

BUY – SHIP – PAY model van UN/CEFACT

Identify
Potential CheckCredit
Trading
Partner

«include»
Establish
Business
«include» Manufacture
Agreement

«include»

Order

Customer Ship
Supplier

Pay

Authority
Intermediary


Long term convergence goal
A single ISO-UN/CEFACT approach
UNIFI
Registration
Management Group UNIFI
Users
UNIFI
UNIFI Standards
Registration ISTH
UN / CEFACT Evaluation Groups
(All Industries) Authority
Omgeo
UN/CEFACT Registry/ UNIFI Financial
Repository Repository
CLS
Business
Requests
Core Data SWIFT
Components Dictionary
TBG17
Harmo- Trade Services Euroclear
Message
nisation Payments
Common Business Models
Cards
Business Process ISITC
Processes Catalogue Securities
Forex
www.iso20022.org … ACBI

Slide 32

5
Een uitdaging


Business vragen

4. Competences ? People ?
3. Culture
Burn out

The Top

Competence
Principal Mountains
Paradise n
2. How to do it ?
yo
an
rC
rr ee
Ca

Value Valley Customer
6. What value chains ? Supply Fields Proces

La
checkpoint

ke
Chainy Waters

Inp
Lake Output
Product Channel

ut
Forests Demington

Lake Troughput

ek
cre
t
Supplier

en
Swamps

m
Shipyard

gn
of Technology
Al i
1. What do
we want ?

5. Which means ?
Gulf of
What technologies ? Quality
Gates

Source: www.the-art.nl
Strategy
e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 Island

Uitdagingen - in detail
Ondersteun ik een Geschikte
Standaard
….
standaard
V,b,
UN/CEFACT Gebruik ik een standaard
Juiste
…
Buyer Seller
Aanpak
Manier van
Testen

Goederen / diensten Manier van
Implementeren
Juiste
Adoptie
Informatie uitwisseling
(o.a. voor betalingen, …)

Allemaal
v.b. passend
ISO 20022
Buyers bank Sellers bank binnen
wet- en
e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 regelgeving

6
Referenties


http://en.wikipedia.org/wiki/Single_Window_System

http://www.unece.org/cefact/recommendations/rec33/rec33_trd352e.pdf


http://ec.europa.eu/enterprise/ict/policy/einvoicing/einvoicing_en.htm


http://ec.europa.eu/internal_market/payments/einvoicing/index_en.htm


http://www.cen.eu/cenorm/businessdomains/businessdomains/isss/activity/ebif.asp


http://www.uncefactforum.org/TBG/TBG1/tbg1.htm


Vragen ?


Contact information

Peter Potgieser – Senior Consultant Industry Standards

Chair of CEN/ISSS – eBusiness Interoperability Forum
Chair of Netherlands Board on eBusiness Standardisation
Chair of WebServices Association
Vice Chair of ISO 20022 Trade SEG
Head of Delegation for ISO/TC68 Financial Services
Head of Delegation for ISO/TC154
Member of Delegation for UN/CEFACT
Member of UN/CEFACT e-Business, Government and Trade group
Member of CEN Delegation to ICT Standards Board
Member of Expert Group on Electronic Invoicing

Tel: +31 20 383 71 95 / GSM: +31 6301 803 99
E-mail: peter.potgieser@rbs.com


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