Microsoft Word for beginners

1. Microsoft Word for Beginners

2. Microsoft Word
• A word processing
program.
• Use to create documents
such as letters & reports.

3. Parts of
Microsoft Word

4. Quick Access
Toolbar
Title Bar Ribbon
Components:
Tabs,
Groups,
Commands
Minimize,
Maximize,
Close
Ruler
Scroll Bar
Status Bar Document
Views
Zoom
Slider
DOCUMENT AREA

5. Quick Access Toolbar
• A customizable toolbar that contains a set of commands that are
independent of the tab that is currently displayed.
• It can be move from one of the two possible locations, and can add
buttons that represent commands to the Quick Access Toolbar

6. Title Bar
• It gives the name of the document and the program
being used
Click to add text

7. Ribbon Components
The three parts of the Ribbon are tabs, groups, and commands.
1. Tabs. There are ten basic ones across the top. Each represents an
activity area.
2. Groups. Each tab has several groups that show related items together.
3. Commands. A button, a box to enter information, or a menu.
• The dialogue launcher is located at the bottom right of each group when clicked will
open a dialogue box, such as font or paragraph and relevant to the tab group.

8. Minimize, Maximize, Close
• The Minimize button makes the window disappear from the
screen without closing the program. You can bring the window
back by clicking on its button on the Task bar at the bottom of
the screen. The Reduce/Maximize button makes the window
smaller or takes it back to full size. The Close button closes the
document or program

9. Scroll bars
• Allow the user to move up and down the document in the
window

10. Rulers
• Display the tabs, indents, margins and give the user a visual
guide for alignment.
• May or may not be visible.
• When the Ruler is visible, it helps you set margins and tabs.
• To show or hide the Ribbon select View Tab then Ruler.

11. Document Views
• Specify how the blank page appears in the window.

12. Zoom Slider
• Sets how large or small your document appears inside
the window.

13. Status Bar
• Contains trivial information about your document.

14. Document Area
• The largest portion of the
Word screen is for composing
text. It's blank and white, just
like a fresh sheet of paper.
This is where you compose
and format your text.

15. File Tab
• A section on the Office Ribbon that
gives you access to file functions. For
example, from the File tab, you can
access the Open, Save, Close, Properties,
and Recent file options

16. Home Tab
• This is the tab that has almost everything you need when
completing a word document. You can change your font, font size,
paragraph orientation, add bullets, etc.

17. Insert Tab
• The Insert Tab allows users to add a table, clip art, or chart to a
document. Anything that is an additional graphic "insert" will
most likely be found here.

18. Design Tab
• This tab was added in 2013 The design tab is sanctified to the document
formats, layouts, themes, page backgrounds, and color schemes to make a
document file look catchy, attractive and pleasing to eyes along with its
information.

19. Layout Tab
• This is the tab that provides options for page orientation, size,
columns, borders, page color, etc.

20. References Tab
• This is the tab where you can add an index or bibliography page.

21. Mailings Tab
• This is the tab where you can create address labels and type for
envelopes

22. Review Tab
• This is the tab where you can review your document before you
print it. Check spell check and the thesaurus for help

23. View Tab
• This is the tab where you can view your document at 50 or 150%
or in different layouts.

24. Navigating with the Keyboard

25. Navigating with the Keyboard
• The ˂ (left arrow) on the keyboard will move your cursor left one
character and the > (right arrow) on the keyboard will move your
cursor right one character.
 If you hold down the SHIFT key while moving < or > you will select
text as you move.
 If you hold down the CTRL (control) key while moving < or > you will
move word by word.
 If you hold down the SHIFT and CTRL key while moving < or > you
will select word by word
1. Horizontal Arrow Keys

26. Navigating with the Keyboard
• The ˄ (up arrow) and the ˅ (down arrow) on the keyboard move
your cursor up and down respectively, line by line.
 If you hold down the SHIFT key while moving ˄ or ˅ you will select
text as you move.
 If you hold down the CTRL (control) key while moving ˄ or ˅ you will
move paragraph by paragraph. (Every Enter (¶) is considered a
paragraph).
 If you hold down the SHIFT and CTRL key while moving ˄ or ˅ you
will select paragraph by paragraph
2. Vertical Arrow Keys

27. Navigating with the Keyboard
• The HOME key takes to you the beginning of the current line.
 If you hold down the SHIFT key when you press the HOME key you
will select text from where the cursor is blinking to the beginning of
the line.
 If you hold down the CTRL (control) key when you press the HOME
key you will move to the beginning of the document.
 If you hold down the SHIFT and CTRL key when you press the HOME
key you will select from where the cursor is blinking to the beginning
of the document.
3. Home Key

28. Navigating with the Keyboard
• The END key takes you to the end of the line.
 If you hold down the SHIFT key when you press the END key you will
select text from where the cursor is blinking to the end of the line.
 If you hold down the CTRL key when you press the END key you will
move to the end of the document.
 If you hold down the SHIFT and CTRL key when you press the END
key you will select from where the cursor is blinking to the end of the
document
4. END Key

29. Navigating with the Keyboard
• Backspace key erases text backwards, from right to left, backing
over the text. Used fundamentally for text only
• Delete key erases text forwards from left to right erasing text after
the cursor. More universally used throughout windows to remove
objects such as images, table cell contents, and files.
 If you hold down the CTRL key when you press Backspace or
Delete, it will erase word by word.
5. Backspace and Delete

30. Navigating with the Mouse

31. Navigating with the Mouse
• On most computer mice you will find a middle scroll wheel.
• When your mouse is hovering over the ribbon at the top of the
window, Word will scroll through the different tabs.
• When your mouse is hovering over the document, it will scroll
through the pages.
• As with the Scroll Bar, this will only move the pages, not the cursor.
 If you hold down the CTRL key while using the scroll wheel, Word
will zoom in and out.
1. Scroll Wheel

32. Navigating with the Mouse
A. Click once (Single Click) ‐ Word will move the cursor to where you
clicked.
• If you hold the SHIFT key when you click, it will select the text from where
the cursor was blinking to where you clicked.
• If you hold the CTRL key when you click, it will select the sentence you
clicked on. This will not work if there is a current selection. Once a
selection is made, you can use the CTRL key to add to the selection.
B. Click twice (Double‐click) ‐ it will select the word.
C. Click three times (Triple‐click) ‐ it will select the paragraph.
D. Click and Drag (don’t let go of the mouse) it will select text, from where
you first clicked to where you let go of the mouse button. Click and Drag a
selection, will move the text to where you let go
2. Clicking Inside Text

33. Navigating with the Mouse
If you move your mouse out into the left margin so that the mouse
cursor turns into a white arrow that points back at the text and you:
A. click once (Single Click) ‐ it will select the line
B. click twice (Double‐click) ‐ it will select the paragraph
C. click three times (Triple Click) ‐ it will select the whole document
(Same as Ctrl‐A)
3. Clicking Outside Text

34. Navigating with the Mouse
In the bottom right hand corner of your window you will find the Zoom Slider.
• The plus will zoom in and make the document appear larger; the minus
will zoom out and make the document appear smaller.
• You can use the box in the middle of the zoom bar to make adjustments.
• If you click on the percentage shown, Word will open the Zoom window.
This can also be opened from the View tab.
• The zoom can be set between 10% and 500%.
• Use the Ctrl key and the scroll wheel at the same time to zoom in and out
4. Zoom Slider