The document discusses tips for creating and delivering effective PowerPoint presentations. It provides guidance on choosing fonts, keeping text concise, using graphics and charts, rehearsing, and more. It also demonstrates how to insert objects, use slide masters to apply global formatting, and leverage features like SmartArt graphics and notes pages. The presentation aims to help users make their PowerPoints clear, well-organized, and impactful.

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2. Agenda
 Create an effective power point presentation
 Deliver an effective presentation
 Use of SmartArt graphics & Chart
 Turn the trick on
 Activities
 Summarise
 Objective Test
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3. Tips for creating a power point presentation
Tips
 Minimize the number of slides.
 Choose font style that your audience
can read from a distance.
 Choose font size that your audience
can read from a distance.
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Details
 To maintain a clear message and to
keep your audience attentive and
interested, keep the number of slides
in your presentation to a minimum.
 Choosing the right font style, such as
Arial, Calibri, helps to get your
message across. Avoid narrow
fonts, such as Arial Narrow, and avoid
fonts that include fancy edges, such as
Times.
 measurements indicate the size of a
font on your computer screen, not
projected on a screen for your
audience in full screen mode. To
enable full screen mode, on the View
tab, in the Presentation Views
group, click Slide Show.
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4.  Keep text simple by using bullet points
or short sentences.
 Use bullets or short sentences, and try
to keep each to one line; i.e. without
text wrapping.
 remove articles such as "a" and "the"
to help reduce the word count on a
line.
 Use art to help convey your message.
 Make labels for charts and graphs
understandable.
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 Use graphics to help tell your story.
Don't overwhelm your audience by
adding too many graphics to a slide.
 Use only enough text to make label
elements in a chart or graph
comprehensible.
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5.  Make slide backgrounds subtle and keep
 Choose an appealing, consistent template or
 Use high contrast between
 Themes (theme: A set of unified design
them consistent.
background & text colour.
theme that is not too eye-catching.
 Check the spelling and grammar.
elements that provides a look for your
document by using colour, fonts, and
graphics.) automatically set the contrast
between a light background with dark colour
text or dark background with light colour
text.
 Check the spelling and grammar.
 Rehearse before presenting the topic.
 Always practise / rehearse before presenting
 Share the presentation in non editable
form with the clients / end users
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the topic. One can do it in front of the
mirror or with a colleague.
 Save as the presentation with the power
point show option. Users would not be able
to make any changes in the presentations.
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6. Tips for delivering an effective presentation
Tips
 Show up early and verify that your
equipment works properly.
Details
 Make sure that all equipment is connected
and running.
 Do not read the presentation.
 Practice the presentation so that you can
speak from bullet points. The text should
be a cue for the presenter rather than the
full message for the audience.
 If you plan a certain amount of time for
your presentation, do not go over. If there
is no time limit, take less time rather than
more to ensure that people stay engaged.
 Stay on time.
 Don’t distribute the handouts in the
beginning the same could be shared with
the participants later.
 Handouts
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7. Use of Smartart Graphics & Charts
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Smartart Graphics
A SmartArt graphic is a visual
representation of information and ideas.
SmartArt graphics are designed for text .
Create an organization chart.
Show hierarchy, such as a decision tree.
Illustrate steps or stages in a process or
workflow.
Show the flow of a process, procedure,
or other event.
List information.
Show cyclical or repetitive information.
Show a relationship between parts, such
as overlapping concepts.
Create a matrix illustration.
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Charts
A chart is a visual illustration of
numeric values or data.
Charts are designed for numbers
Create a bar chart or column chart.
Create a line or XY scatter (data point)
chart.
Create a stock chart, used to graph
various stock prices.
Create a surface, donut, bubble, or
radar chart.
Link to live data in a Microsoft Excel
workbook.
Update your chart automatically when
numbers in a Microsoft Excel
workbook are updated.
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8.  Show proportional or hierarchical
information in a pyramid illustration.
 Automatically add legends or gridlines
that are based on your data.
 Create an illustration quickly by typing
or pasting your text and having it
automatically positioned and
arranged for you.
 Use chart-specific functionality, such
as error bars or data labels.
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9. Turn the trick on
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10. Short Cut Keys
To Open A New Slide:-
Type “powerpnt” in the run command
 One can customize the short key for opening a new slide i.e. Right
click on the power point icon-> In the short key box put “Ctrl + Alt +
V”(any alphabet of your choice)->Apply->Ok.
To do spelling check: Press F7
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11. In the slide pane, type text
directly onto the
slide, within the placeholder
On the left is a
thumbnail version
of the slide you're
working on. This
area is the Slides
tab, and you can
click the slide
thumbnails here to
navigate among
slides.
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The notes pane. Type notes that you'll use
when presenting. You can drag the borders
of the pane to make the notes area bigger
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12. Click the slide
thumbnail that you
want the new slide to
follow, and then press
ENTER.
Or:
Right-click the slide
thumbnail that you
want the new slide to
follow, and then click
New Slide on the
shortcut menu.[ Same
step in case of
duplicate slide.
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13. 2
Press the PAGE UP or
PAGE DOWN key.
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At the bottom of
the scrollbar on
the right, click the
Previous Slide or
Next Slide button
Click the slide
thumbnail on the
Slides tab to
display that slide.
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14. Right click on the Layout
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15. Activities:-
 To insert a business logo and that has to appear on all
the slide. To avoid adding it manually on every slide –
select the slide then – view(toolbar)- Slide Master – Insert
– Picture(option)- select the required picture `- Insert.
 Once the picture gets tagged you ‘ll see that
automatically it appears on all the slide. As required
position the same in the header and you can resize the
picture as well.
 As the formatting done close the slide master view.
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16. Insert Files
 When there is a requirement to add files which could be accessed from others'
system as well then click on InsertObjectCreate file fromSelect the
fileDisplay as icon ok
Note:Case1-In case you select an option Display as icon then to access the file while
running the presentation we need to skip the slide view. To avoid such situation
we should not go for Display as icon then we can have the data displayed.
Case2- When you want the audience to have the file then opt for
“Display As Icon "option. Easier to save the file.
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17. When one opt for “Display As Icon
"option
GURUKUL - ATTENDANCE
Date 18th feb '14
S.No. Emp Name
`Location
Employee ID
KCO Basement
Signature
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When one doesn’t select
“Display As Icon”
option.
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18. Activities:-Summarise: Always prepare the bullet points for presentation.
Rehearse before the presentation
 Try to be 15 mins before the session time
 Do spelling check
 Keep it simple & effective
 Note Pane is used for detail description about the topic and is useful
while taking a printout.
 For representing the data pictorial way you can use Chart options as required
(On Toolbar - Insert option – Charts)
 You can use SmartArt Graphics to make the presentation more presentable.
 Formatting – of shapes could be done i.e. Different colors to fill in the shape;
outline the shape.GURUKUL
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19. TEST
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