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HOW TO MANAGE YOUR TIME '' Presentation ''

  1. Time Management
  2. The Main Body Definition Causes Technology Time-Wasters How To Manage Your Time Learn To Say ‘’ NO ‘’ Challenge Solutions Set Strategies Set Goals ‘’Short- and Long Time ‘’ Avoid Multi-Task Schedule Your Time
  3. Definition The modern concept of time management – the act of planning the amount of time you spend on which activities – really began with Frederick Taylor’s scientific management techniques. His goal was to increase worker productivity. To do this, he conducted time and motion studies and began to focus on the best ways for jobs to be performed to maximize the work completed in a given amount of time .
  4. Technology Time-Wasters Every day new technology is introduced that is supposed to save us time or make us more efficient in the things we do. Keeping up with changing technology can be a full-time job in itself. Television, cell phones, computers, mp3 players, and video games allow us to communicate and be entertained 24 hours a day. * The Statistical Abstract for 2007, predicts that in the coming year adults and teens will spend: ● 65 days watching TV. ● 41 Days listening to radio. ● A little more than a week on the Internet. ● About a week reading a daily newspaper (adults). ● A week listening to recorded music (teens and adults).
  5. Learn to say ‘’ NO ‘’ Learning to say no, as simple as it sounds, is the most difficult aspect of time management for many of us. But you must develop this skill because without it all other time-management behaviors are of little value. The ability to say no permits you to exercise greater control over your own life. 1- Be clear about what and what you do not want to do in your own mind and in your communications with others. 2- Evaluate requests: Do you have time to participate? What will you have to give up to take on this new responsibility? 3- Reject requests as soon as possible. Avoid giving answers such as “We ’ll see” or “I ’ll get back to you” These responses that you will be forced to deal with the question again in the future.
  6. Challenge We are motivated by the reward that we believe we will receive for completing tasks. So if we know that a goal is a challenge and is also perceived as such by those that assigned it to us, we are more likely to be motivated to achieve it. A goal should be challenging, but must still be achievable. If I don’t believe that I can meet a goal that you ’ve given to me, I might not even be motivated to make an attempt. ● We are motivated by the reward we believe we will receive for completing tasks.
  7. Set Strategies A - Set goals ‘’ short-and long term ‘’ You set yourself up for failure with vague, changing, or impossible goals . Your goals become more powerful when you put them into writing . Write your goals are, the greater your chance of reaching them . Write your goals down, and refer to them often. Decisions are easier to make when you know what you want .
  8. * Choose only a few goals to begin with. Following are tips for setting achievable goals. ● To accomplish each goal, you must perform a series of actions, so make the language of your goal reflect action. Start with “to” and include an action verb: to build, to learn, to find, to travel. ● Give specifics . Add details to your action statement. “To complete studying courses “ . ● Note how you will measure your success . “ To walk four times around the walking track three times a week ‘’ . ● Make sure that your goal is realistic and achievable and that is doesn’t depend on factors beyond your control. ● State the end , outcome , or Key result of accomplishing your goal― What you are working toward . “ So that I can spend more time with my family “ .
  9. B - Avoid Multi-tasking Recent psychological studies have shown that multi-tasking does not actually save time. In fact , the opposite is often true . You lose time when switching from one task to another . ● You lose time when switching from one task to another , resulting in a loss of productivity .
  10. Schedule Your Time Scheduling is not just recording what you have to do “ meetings and appointments” , it is also making a time commitment to the things you want to do. Good scheduling requires that you know yourself. Plan your most challenging tasks for when you have the most energy. Block out time for your high priority activities first and protect that time from interruptions. Try to limit scheduled time to about 3/4ths of your day, leaving time for creative activities such as planning, dreaming, thinking, and reading.
  11. To-do List 1- Write down what you have to do. 2- Decide in what order to do it. 3- Delegate tasks that can be done by someone else . 4- Begin with the job that has the highest priority .
  12. Summary ● Definition . ● Causes . ● How to manage your time . ● Solutions.
  13. conclusion ● “Block out time for your high priority activities first and protect that time from interruption .” ● “Prepare an agenda and stick to it. Use a timed agenda, if necessary.” ● “Handle each item only once, if possible.” ● “Begin with the end in mind or Know why you are doing something.” ● “Check yourself, before you wreck yourself “ → Translating goals into tasks. → Capturing tasks. → Translating tasks into actions