1. An
Introduction
for the Client

2. AGENDA
GENERAL
CONTRACT
MANAGEMENT
TASK-ORDER –
ORDERING
PROCEDURES
QUESTIONS
PROTECH
OVERVIEW
GOVERNANCE

3. GOVERNANCE
o Federal Acquisition System
• Federal Acquisition Regulation (FAR)
• Department of Commerce Acquisition Regulation (CAR)
o Commerce Acquisition Manual (CAM)
o NOAA Acquisition Manual (NAM)
o www.acquisition.gov
3

4. WHAT IS PROTECH?(Professional & Technical Services)
o A strategic sourcing program
o A set of Indefinite Delivery / Indefinite Quantity (IDIQ)
Contracts in five separate domains
• Oceans
• Fisheries
• Satellite
• Weather
• Enterprise Operations
o Competed at the task order level
o “Reserves” for small businesses
o Mandatory for use
o 3% ProTech fee-for-service
4

5. PROTECH PROGRAM
o Prime Contract Management
o Standardized Operating Procedures (SOPs)
o Review/Edit/Create SOW/PWS/SOO packages
o Review request package to establish an RFP
o Coordinate COR technical review of proposals
o Prepare proposal packages for COR/source
selection review Award
o Validate funds to support requirements
o Award Task Order
o Establish Task Order Kick-Off Meeting
o Establish post award log
o Provide 90-120 day reminders for
options/follow-ons, as needed
o Evaluate Contractor’s performance via Contractor
Performance Assessment Reporting System
(CPARS)
o Conduct contract management functions for all mods
(i.e., Can include, POP extensions, additional scope
of work, reduced scope of work, adjustment of funds,
administrative)
Program includes access to the
ProTech suite of contracts, to
include the following ancillary
services as required:
5

6. PROTECH PROGRAM
Program includes access to the
ProTech suite of contracts, to
include the following ancillary
services as required:
o The ProTech program fee will be recovered through
the regular PR obligation process in C.Suite
o Clients shall ensure that the appropriate ProTech
object class code (26-03) appears in the PR line of
accounting
o The system will automatically calculate and attribute
the fee to the proper account at obligation
o The amount on the resulting PR will not reflect the
fee, so make sure your accounts contain sufficient
funds. Lack of funds will halt TO award.
6

7. ACQUISITION PROFILE
YEAR
BASE
1-YEAR
OPTIONS
Multiple Award – Indefinite Delivery, Indefinite
Quantity (IDIQ) Contract
Task Order Types - Time & Material, Firm Fixed
Price, and Cost Reimbursable
$3B
5YR
with
7

8. BENEFITSOBJECTIVES
Delivery of top quality, performance-based services
and solutions that meet NOAA mission
requirements;
Delivery of services and solutions with a streamlined
acquisition methodology; and,
Provides competitive solutions from a pool of
exceptional small and large businesses.
Obtain high quality professional and technical
services
Task Areas may include –
1. Studies, Analyses and Reports
2. Applied Research and Consulting
3. Data Collection and Surveys
4. Program and Project Management
Develop an industrial base of partners
Develop and maintain performance-based contracts
Streamline/simplify procurement process by having
contracts in place.
Reduction in award time
8

9. AUTHORIZED CLIENTS
 All NOAA Line and Staff offices
 Other Department of Commerce Bureaus
 Decentralized ordering (regular AGO servicing
division)
 ProTech is not a Government-Wide Acquisition
Contract (GWAC) and cannot be used by
other Federal agencies.
9

10. STRATEGIC
SOURCING
ACQUISITION
DIVISION
PROTECH
OVERVIEW
GENERAL
CONTRACT
MANAGEMENT
TASK-ORDER –
ORDERING
PROCEDURES
QUESTIONS
SSAD serves as the Program Office with oversight for the
execution of the ProTech contract vehicles.
The ProTech Branch within SSAD will use the ProTech Program Office
and portfolio of contracts to:
o Provide guidance and assistance to clients who use ProTech
contracts;
o Ensure that clients are aware of their responsibilities and the
scope of the ProTech contracts;
o Address and satisfy the needs of all participants in the acquisition
process;
o Maintain a level of contract and program integrity that prevents or
mitigates contractual or programmatic problems and risks; and
o Solicit feedback and provide continuous process improvement.
10

11. EFFICIENCY & EFFECTIVENESS
005-money-bag.png
Mandatory usage for NOAA, available to DOC
and bureaus. Exceptions will be evaluated on a
case-by-case basis.
Streamline the acquisition process.
Spend analysis through visibility.
Consolidation of similar services; does not invoke
“bundling” regulatory analysis
 Dollar savings of greater than 15% exceed regulatory
guidance of 5%
 Reduced transaction costs
 Reduced Program Management costs
 Reduced prices paid to vendors
11

12. ROLES & RESPONSIBILITIES
• IDIQ Contract Level
• Overall responsibility for the administration of the ProTech IDIQ contracts
• Only authorized individual to take actions on behalf of the Government to
amend, modify, or deviate from the contract
ProTech
Domain
Contracting
Officer (CO)
• Assist the Requiring Activity with the, development of the SOW/PWS/SOO
and IGCE
• Development and/or adequacy determination of proposal evaluation factors
ProTech
Program
Management
Office (PMO)
• Manage the domain contracting officers and overall program office
functions
ProTech
Branch Chief &
Program
Manager (PM)
12

13. ROLES & RESPONSIBILITIES
• ProTech IDIQ Contract Level
• Represent the CO in the administration of technical details within the scope of the IDIQ contracts as
defined in the COR Appointment and Designation Letter;
• Ensure final inspection and acceptance of all IDIQ level deliverables and reports and other
responsibilities; and
• Complete the prime contractor performance evaluations using the Contractor Performance Assessment
Reporting System (CPARS) or another approved agency-specific contractor performance rating system
with respect to each IDIQ contract.
• Government’s central point of contact for all technical matters arising at the IDIQ contract level
• Liaison between the IDIQ contract level CO and the NOAA Program and Line Offices for technical issues
related to the ProTech contracts
Contracting
Officer’s
Representative
(COR)
• Task Order Level (TO CO)
• Determine/Select the appropriate Domain IDIQ contract for the requirement
• Issue task orders in accordance with ProTech ordering procedures
TO Contracting
Officer
• Task Order Level (TO COR)
• Day-to-day monitoring of performance under a specific task order
• Conduct all delegated TO administration activities
TO COR
13

14. ROLES & RESPONSIBILITIES
• Review contractor complaints
• Ensure that all contractors are afforded a fair opportunity
NOAA AGO
Ombudsman
• Central POC with the Government for all program-wide technical
matters
• Resolution of all technical issues, program management, and
other contract support
Contractor Program
Manager
14

15. ORDERING GOVERNED
BY FAR 16.505
Must provide each awardee a "fair opportunity to be
considered" for each order in excess of $3,500.
The fair opportunity process is not subject to protest –
with exceptions.
Performance-based acquisition methods must be used
to the maximum extent practicable.
Source selection procedures in FAR Subpart 15.3 do
not apply.
Simpler and more efficient process
Less costly and time-consuming for both the
NOAA and the contractors
15

16. PROTECH
OVERVIEW
GENERAL
CONTRACT
MANAGEMENT
TASK-ORDER –
ORDERING
PROCEDURES
QUESTIONS
Only firms awarded a contract under the relevant domain will be considered
for task orders under that domain.
Contracting Officer will determine relevant domain. A task order shall be
created in one domain only.
Contracting Officer will determine if the fair opportunity will be limited to a set-
aside or open to all firms.
Contracting Officer may use multiple methods to determine capabilities
available from all firms within the domain.
1
2
3
4
16

17. TRADITIONAL
MULTIPHASE
FAIR
OPPORTUNITY
PROTECH TASK ORDER PROCESSING
17

18. TRADITIONAL ORDER PROCESSING
1. SOO/SOW/PWS is sent with a “Request for Traditional Technical and
Cost/Price Task Order Proposal” to all contract holders within the
designated Domain. The request should typically place a limit of no more
than 15 pages on the technical proposal, subject to adjustment at the
discretion of the TO CO based on the size, scope and complexity of the TO.
The request may also include an oral presentation requirement if it is
determined to be beneficial to the evaluation. A complete cost or price
proposal must be submitted, with no page restrictions. The amount of time
allowed for the traditional response is typically eight days, which may be
adjusted based on the scope/complexity of the requirement and the needs
of the program office
2. Technical and cost/price evaluations are conducted by the Government
evaluation teams designated according to the Evaluation Plan
3. Exchanges take place (if needed)
4. A TO is awarded to the successful offeror
18

19. MULTIPHASE FAIR OPPORTUNITY PROCESSING
1. A SOO/SOW/PWS is sent with a request for a multiphase proposal to all prime contractors
within the designated Domain IDIQ portfolio. The request could be for a written proposal, oral
proposal, or both. If the Phase 1 request includes a written proposal, the request would
typically place a limit of no more than seven pages for the response, which encompasses the
proposed technical and management approach, as well as past performance information.
Within the seven pages, the offeror should also include a preliminary estimate or not-to-exceed
(NTE) estimate for cost. The amount of time allowed for the Phase 1 response is typically five
days, which may be adjusted based on the scope/complexity of the requirement and the needs
of the customer. The request may also include an oral presentation requirement if it is
determined to be beneficial to the evaluation
2. Technical evaluations and evaluations of the preliminary cost estimate/NTE are conducted by
the Government evaluation teams designated according to the written Evaluation Plan
3. Based on the evaluations, a down-select could occur which identifies the contract holders that
would be most qualified to compete for the TO. The down-select process could identify one or
more prime contractors that are the most qualified
4. Only the most qualified offeror(s) remaining after the down- select process will be invited to
submit a Phase 2 Traditional Technical and Cost/Price Proposal
5. Technical and cost/price evaluations are conducted by the Government evaluation teams
designated according to the Evaluation Plan
6. Exchanges would take place (if needed)
7. A TO is awarded to the successful offeror 19

20. 1. Request For Task Order Proposal
Development
3. Issuance Of The Request For Task
Order Proposals
5. Task Order Award
2. Task Order Solicitation Preparation
4. Evaluation
6. Notification To Unsuccessful Offeror(s)
PROTECH HIGH-LEVEL CONTRACT PROCEDURES
20

21. REQUEST FOR TASK ORDER
PROPOSAL DEVELOPMENT
At a minimum the Program Office will provide:
o Appropriate Work Statement(s) (SOO/SOW/PWS)
o Performance location of the work
o Period of performance/deliverable schedule
o Applicable performance standards
o Any special regulations, including applicable Section 508 requirements
or exceptions
o An Independent Government Cost Estimate (IGCE)
o Contractor evaluation criteria
o Funded purchase request (PR) – must cite ProTech object code “26-03” 21

22. TASK ORDER SOLICITATION PREPARATION
TO CO
o Reviews the request
o Determines the application of any Fair Opportunity Exception,
including SB Set-Aside
o Determine the task order proposal request process approach
• Traditional Process
• Multiphase Process
o Prepares a Task Order Solicitation
22

23. ISSUANCE OF THE REQUEST FOR
TASK ORDER PROPOSALS
TO CO issues the request for TO proposals to the contract holders
Request shall include, at a minimum:
o TO identifier number and date of proposal request
o Identification of Domain customer
o Work statement (i.e., SOW, SOO, or PWS)
o Identification of anticipated ordering process – traditional or multiphase
o Task order type and proposal due date
o NOAA (contracting officer/specialist) point-of-contact information
o Instructions for submission of the technical and cost/price proposal
o Criteria/basis for award 23

24. EVALUATION
o The TO CO receives the offers in accordance with the request for offers.
o Technical and cost/price evaluations are conducted by the Government
technical evaluation team designated according to the written evaluation
plan as required.
o The TO CO will lead in any exchanges for the Government side, if needed.
o The TO CO, in coordination with the TO COR, shall prepare a completed
award recommendation package
24

25. TASK ORDER AWARD
o The TO CO awards the task order
o A copy of the award and any subsequent modifications shall be forwarded
to ProTech@noaa.gov
25

26. NOTIFICATION TO
UNSUCCESSFUL OFFEROR(S)
o After award, the TO CO shall issue notification, via email, to those offerors
who did not receive the award
o If requested by the offeror, the TO CO should discuss with them the
reasons for their non-selection.
o Debrief is required, if requested, over $5.5 million.
26

27. Virginia Scott
ProTech.Satellite@noaa.gov
301-628-1379
Jay Standring
ProTech.Weather@noaa.gov
301-628-1368
Kenyada Corley
ProTech.Fisheries@noaa.gov
301-628-1378
Patricia Page
ProTech.Enterprise@noaa.gov
301-628-1405
Courtney Holbrook
ProTech.Oceans@noaa.gov
301-628-0029
Learn more at www.ProTechServices.noaa.gov

29. BACK UP SLIDES

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