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Kanban boards step by step
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Updated version at https://www.slideshare.net/GiulioRoggero/kanban-board-82363781 Do you have a team that works on both project and maintenance? Do you need to organize your team activities? Do you have a lot of activities in parallel and the time to market it's a problem? With a Kanban board and an Agile approach you can solve your problems! Take a look of the animation of the slides to discover how it works.
Giulio RoggeroSuivre
Founder & CTO Mia-Platform, Partner & CS Intré, Founder & Advisor Agile Reloaded à Mia-Platform, Intré, Agile ReloadedPublicité
Kanban boards step by step
- Kanban Boards step-by-step V0.5– beta See all credits on next slide! by Giulio Roggero under CC 3.0 license Normal Flow & WIP Urgencies Swarming People Sprint (a proposal) Support team Personal Time drivenLinked Kanban Cross-functional teams Scatter merge Program Lead TimePortfolio Examples
- Credits V0.5 – beta by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it Work inspired by great slides and posts written by: • Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz - http://www.slideshare.net/marcusoftnet/kanbanboards • Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html • Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how • Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/ • Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub • David Anderson - http://agilemanagement.net/index.php/kanbanbook/ • Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011 • Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd Graphics elements by Emanuele Mantovani – http://www.intre.it Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi
- Let’s start from a task list …
- Todo
- … and add statuses
- Todo
- Todo In Progress
- Todo In Progress Done
- … add some process
- Todo In Progress Done
- Todo In Progress Done
- Todo DoneAnalYze
- Todo DoneAnalYze WoRK
- Todo DoneAnalYze WoRK VERIFY
- … and queues
- Todo DoneAnalYze WoRK VERIFY Doing
- Todo DoneAnalYze WoRK VERIFY Doing Done
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- … and work-in-progress limits
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP LIMITS!
- Kanban step-by-step
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 FLOW à
- Bottlenecks!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP Limit of verify is 2! Complete one task before starting a new one…
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 STOP STARTING, START FINISHING!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Remove the bottleneck and the pull system restart the flow!
- Waitings!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 NOTHING TO WORK ON, SPEED Up the analyze!
- Say ciao to team members! Carlo Elena Marc Jean Emma
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 SHE HELPS JEAN IF PAIRING reduce the time to complete the task
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Another solution if support to jean is not feasible
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA WILL TAKE ANOTHer activity in queue
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA and jean are free, how to take a new task?
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Take the most important TASK togheter to speed the flow
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 OR …
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- Urgencies!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent à This is a swim lane, max speed here! à
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- More urgencies levels?
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent More levels of urgencies?
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 URGENT You can highlight urgencies moving them on the top
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! URGENT And draw lanes with different priority
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! 2 4URGENT ADDing WIP LIMIT to each lane
- Hey guys here there is a problem!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 This work it’s not ok!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 1 – add to work queue the blocking issue
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 2 – add to work urgent lane the blocking issue
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 3 - SWARMING! ALL on the bloCking issue!
- Limit team activities with avatars
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSON
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuff
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK VACATION
- Forecasts
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à Using historical data you can estimate the flow
- Planning
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT Add the sprint concept to plan the priority of todoS every week
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Plan for the next sprint during current sprint
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Sprint completed, ready for next sprint
- Linked Kanban boards, Scrum example
- BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person ß PROduct backlog SPRINT backlog à
- BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE ß STORIES Tasks à FREE - max 2 avatars x person
- BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY FREE - max 2 avatars x person
- BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY Related tasks FREE - max 2 avatars x person
- BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person Live sprint!
- Personal kanban board
- IDEAS doing DONE 320
- IDEAS faileddoing success 320
- IDEAS failedplanned doing success 8 320
- IDEAS failedplanned doing success 8 320 THIS MONTH
- IDEAS failedplanned doing success 8 320 THIS MONTH NEXT MONTH
- Support Team kanban board
- tickets closeddoing resolved 320 8
- tickets closeddoing resolved 320 8 Urgent 3
- tickets closedplanned doing resolved 8 320 Urgent 3 8
- tickets closedplanned doing resolved 8 320 Urgent 3 8 Today
- tickets closedplanned doing resolved 8 320 Urgent 3 8 Today tomorrow
- tasks bugs change requests new features
- tickets closedplanned doing resolved 8 320 Today tomorrow Urgent 8 Use colors for activities types
- tasks bugs change requests new features 20% 20% 20% 40% Limit mix of items types
- Cross-functional team kanban board
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 4 6 4
- Todo DoneAnalYze WoRK VERIFY Doing Done SW Done 4 6 4 SW – software devel!
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 FW – firmware devel! FW SW
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 HW – I build hardware! FW SW HW
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 WIP limits per lane FW 2 SW 3 HW 1
- Scatter merge
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 This features is cross FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Split the features in Sw, fw and hw
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- Time driven kanban board
- program project change requests new features sub-project
- backlog DONEquarters MONTH DOING 8 520 current next 3 next current Strategy board
- Program kanban board
- Issues Team Backlog with priorities Todo this month 20 Free person Person on other projects Prj A Prj B Prj C Prj D Prj E Blockers Crtical Two avatars per person 20 Devel Test Acceptance Released Ready AcceptedIn prog Done 14 10 30 5 10
- Portfolio kanban boards
- IDEAS Brainstorming APPROVAL 10 5 Idea generation phase OK DISCARDED SIZE & PRODUCT/SERVICE VISION KPI to monitor after deploy SIZING, VISION & KPI READY FOR FUNNEL Innovation bubbleS 4 Pre-funnel
- Funnel backlog APPROVAL 10 Business & TECH AnaLYSIS 7 5 OK IN PROG DONE DISCARDED URGENCIES BACKLOG (WIP) SIZED SIZED+ VISION TEAM READY starting In prog UAT completed APPROVED & Closed IN Prod Idea generation implementation 5 deploy URGENCIES in progress (WIP) Operations BACKLOG (WIP) Operations in progress (WIP) Innovation bubble incubators
- Lead time
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time – end to end
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on…
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… WIP LIMIT
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… 2 in verify!
- Draw them on cumulative flow diagram Todo In progress Done
- Draw them on cumulative flow diagram Todo In progress Done Time à Items
- Draw them on cumulative flow diagram Todo In progress Done Cycle time WIP
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ß Cool first done!
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- Real Examples
- Business ideas and selec,on Urgencies Teams Closing
- Pre-‐Funnel Funnel Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy Initiatives Gathering Initiatives Analysis and Implementation
- *http://trello.com
- Stay tuned for next versions: • Portfolio kanban boards • Prisoner metric • Control Charts • How-to reduce the WIP step-by-step from current situation to one-piece-flow This is not the end … … is just the begin of your journey! Kanban is not only a board; Lean is not only Kanban. Be courios, respect people and improve, always!
- giulio@agilereloaded.it @giulioroggero Giulio Roggero Visit www.agilereloaded.it for more informations
Notes de l'éditeur
- Per il ranking definitivo valutare anche il costo del ritardo e debito tecnico. Ogni iniziativa minore di 1 mese sarà riassunta sulla card di portfolio con: nome, costo, stato, se è urgente
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