Presented by Peter Ballantyne at the ICRISAT Capacity Development Program on Appropriate Technologies and Innovative Approaches for Agriculture Knowledge Sharing, Hyderabad, 1-4 September 2014

1. Open access repositories: Sharing research to the global community
Peter Ballantyne
ICRISAT Capacity Development Program on Appropriate Technologies and Innovative Approaches for Agriculture Knowledge Sharing
1-4 September 2014

2. Context
In November 2013, all 15 members of the CGIAR Consortium unanimously endorsed the Open Access and Data Management Policy (the “Policy”) designed to make final CGIAR information products – including publications, datasets, and audiovisual materials – Open Access
http://www.cgiar.org/open

3. ARE THEY TRULY ACCESSIBLE?
OUR RESEARCH RESULTS, OUTPUTS, PRODUCTS

4. Not really …
•They are not captured
•They are locked up behind passwords
•They are kept inside intranets
•They are not on the Internet, or digital
•Their addresses are not permanent
•They are not easy to find
•Licenses do not encourage re-use
•They are not accessible
•They are deep in the iceberg

5. Acces to public goods long on CGIAR agenda

6. CGIAR Public Goods
•CGIAR-produced data, information or knowledge assets
–Benefits should be able to travel across boundaries
–Need to be described and stored for posterity
–Should be easily found & accessed
–Should be shared & re-used
–AAA: Available, Accessible, Applicable

7. OUR RESEARCH RESULTS, OUTPUTS, PRODUCTS

8. OUR RESEARCH RESULTS, OUTPUTS, PRODUCTS How they should be!

9. Going Open

10. More than just ‘Open Access’
1.Open research processes
2.Open research products
3.Open research activities
4.Open research platforms
5.Open ‘by default’?

11. Open planning – events and thinking

12. ‘Open’ events – all the discussions

13. Open projects – work in progress

14. Open presentations

15. Open photos

16. Open books

17. Open outputs

18. Open source

19. Open data

20. Open to re-use

21. Open for feedback

22. Working in the open!
“bringing activities out of closed repositories and applications [and events and processes], and pulling them into the open increases the likelihood of learning information earlier.”
- Stowe Boyd: http://blog.podio.com/2011/08/01/working- out-loud-make-work-open-to-make-it-better

23. Steps we took
Late 2008 – review of ILRI’s KM
Late 2009 – in principle decision to have repository (dspace)
Late 2009 – google books 100% open
Early 2010 – management buy-in (creative commons, repository, social media, open access)
Late 2013 – CGIAR OA policy
Early 2014 – ILRI data portals
Mid 2014 – CGIAR OA guidelines
Late 2014 – ILRI OA and research data ‘plan’

24. Dspace at ILRI
•Established late 2009
•Driven by demands to have all outputs and products available and accessible
•Replacement for:
Inmagic document catalogue
PDF files spread across the web site
Home made lists of outputs
Manual linking from web sites and blogs etc
•Evolved into ‘CGSpace’ in 2011

25. •Dspace ‘the’ ILRI way to publish on the ILRI web …
•Gives projects ‘archives’ and visibility’
•We aim to ‘index’ everything, wherever published
•We aim to ‘publish’ as much as we can, with permission
•We decentralise content management: Program teams contribute content; info teams do quality control
•RSS gets content over the web and into mailboxes and onto desktops
•Mainstream, open source solution, with open (OAI) standards and wide support community
•The ‘repository’ is NOT the value proposition for the scientists ; we sell it as ‘publishing’
•It does NOT do all ‘library’ tasks
•Part of ‘being open’

26. Total web service views
'Open'

27. Composition of web services views

28. Open access
•Not by books and journals alone!
•Culture of ‘open’ … listening, sharing, engaging
•Social media opens flows and visibility and engagement
•Open platforms with open APIs
•Open licenses help others to re-use
•Open standards and metadata allow open aggregation and re-use

29. Institutional issues
•Attend to workflows
•Needs $$$ for articles?
•Needs expertise and capacities (content and technical)
•Questions on metrics and ‘impact factors’
•Take care of privacy and ethics
•Incentives and rewards and recognition?

30. The presentation has a Creative Commons license. You are free to re-use or distribute this work, provided credit is given to ILRI.
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