Mastering
Workplace Performance
presented by:
Jason W. Womack
805-798-1362

15% The Principles of Productivity: How to combine personal
working styles with company culture for success
20% Setting the Stage for a More Productive Day: Knowing what
you need and how to plan for more productive days
15% Engaging Others in Upleveling their Productivity: Managing
meetings, expectations and results
30% Effective Time Management Techniques: 5 tools and
techniques to use to get more done, faster, with less effort
15% Assessing Progress and Enhancing Structure: Tracking
resource management for measurable results
5% Building an Accountability Program: Identify a workplace
performance goal and plan for implementation

the promise:
Work Smarter
Think Bigger
Make More

T
What are practices of
I an effective
Time Manager?
M
E

What are practices T
of an ineffective
Time Manager? I
M
E

This seminar = 3.5 hours to
think about HOW you work
and how that’s working for
you...
...please collect questions as
we go along.

4 Limited Resources We
Manage Every Day

4 Limited Resources We
Manage Every Day
•Time

4 Limited Resources We
Manage Every Day
•Time
•Energy

4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus

4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems

How it works...
• Tools/Systems
• Focus
• Energy
• Time

Page 2

the more I know
about
how I work, the more
we can be effective
...a “working

3

Please underline 3 words
that relate to your
professional focus on
managing time
productively.

Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

NOUN VERB

NOUN VERB
design action
vision task
process delegation

NOUN VERB
design action
vision task
process delegation

Page 5

Productivity is...

Page 6

Brain
Storm

Focus on as much
as possible...

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 7 minutes, write 50+ items!

Fill in each blank line with something
that you can bring to mind...

Fill in each blank line with something
that you can bring to mind...
Please write down at least 50 items.
Big...Small...Work...Life...Projects...Tasks...

Practic

Practic
makes

Practic
makes
habit

Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)

What tools/systems could
you use to get your work
done during the work-
day?
(Start with the obvious/easy ones!)

What could you do
“about” once a month to
rejuvenate, revitalize &
reengage?

What can you DELETE?

What can you DELEGATE?

What Tools/Systems/Gear can you:
Use more?

What Tools/Systems/Gear can you:
Combine?

What Tools/Systems/Gear can you:
Use less?

Could
practicing
something
new build a
new habit?

In order for
you to “be,
work, live”
at your
100%...

What will you need
to have done...

What will you need
to have done...how
will you need to
have been...

8

I am at my best when ...
page 7

Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different
group or person.
Knowledge Base...

Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...

Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

Do you have a
signature with
just your contact
information?

Do you have a
signature with
just your contact
information?

This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.

This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

www.OutlookDashboard.com

www.OutlookDashboard.com

www.OutlookDashboard.com

www.OutlookDashboard.com

www.OutlookDashboard.com

www.OutlookDashboard.com

Paper Systems to set up a
dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc

CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)

For complete directions on
setting up your Outlook
Dashboard…
Please visit:
www.OutlookDashboard.com
Weʼll send the 39-page eBook for free this
week…E-mail to request your own copy!

The biggest decisions to make:
Did I think it?
Do I have to do something about it?

Create (and maintain, and
review!) agendas for people
you meet or speak with
regularly

Remember, all of these tips are
method first, technology
second...

Remember, all of these tips are
method first, technology
second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and
scheduled or impromptu “in the
hallway.”

Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)

RIGHT-CLICK
Hold and Drag
to
e-mail the
agenda

page 14

page 15

important
Important
urgent
not urgent
not important not important
not urgent urgent

+ Preparation
+ Prevention
+ Values clarification
+ Planning
+ Relationships
+ Recreation

There are THREE kinds of
work...

The work you have to “do”
(To Do lists)

Pages 17-18

Questions to ask:
What is the First Next Step?
Where would I start on this?
How would I get started?
Who can I talk to to begin on this?

The Outcomes You’re
Managing
(Project Inventory)

Pages 19-20

Questions to ask:
What will this look like when I am done?
What is the final outcome of this?
What will be true when I am finished?
How will I know when this is done?

THANK
YOU